Selecting GL vouchers from other BFG for viewing

This page allows you search and select the voucher belonging to different BFG’s for viewing. You can directly enter the voucher number if you are aware of it. You can also carry out the search using the BFG name, the code identifying the finance book, type of the transaction, number identifying the document, the voucher number, the date on which the transaction is raised and the base amount of the transaction. The system displays the voucher details based on the search criteria..

Select the “View GL Voucher from Other BFG” link under the “Journal Voucher” business component.

The “Select GL Voucher” page appears.

Voucher No.	A number identifying the voucher (Alphanumeric, 18).
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the voucher entries are posted.

Select the “GL Voucher” link provided alongside, to view the details of the GL voucher from other BFG.
Enter the following fields in the “Search Criteria” group box to search for the voucher. Data entry in the following fields is optional.

Business Function Group Name	Use the drop-down list box to select name of the Business Function Group (BFG). All the BFG’s defined in the organization setup are listed in the drop-down list box. The system displays the first BFG by default.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the entries are posted. All the finance books belonging to that particular login organizational unit of the company are loaded in the drop-down list box.
	The system displays the default finance book if specified in the “Set Function Defaults” activity. If the default finance book is not specified, then the system displays the sets the first finance book loaded in the drop-down list box by default.
	If “Allow Postings to Multiple finance book” in the “Set Function defaults” activity is set to “No”, then default finance book specified in the “Set Function Defaults” activity will be the only value loaded in the Finance book combo.
Transaction Type	Use the drop-down list box to specify the transaction type. All the transaction types from the “Organization Setup” business component are listed in the drop-down list box.
Document No. From	The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the vouchers whose document numbers are greater than the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Document No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). You can also enter the number in full or specify it partially using the “*” character. The system lists all the voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
Transaction Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the journal vouchers that are raised later than this date.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher raised earlier than the date specified in the “To” field.
To	The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the vouchers that are raised earlier than this date.
	If this field is left blank and “Transaction Date From” field is entered, then the system retrieves all the vouchers raised later than the date specified in the “Transaction Date From” field
Base Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves all the vouchers whose amount is lesser than the amount entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.
	If this field is left blank and the “Base Amount From” field is entered, then the system retrieves all the vouchers whose amount is greater than the value entered in the “Base Amount From” field till the end of the database.

Click the “Search” pushbutton to retrieve the details in the multiline:

The system displays the following fields in the “Search Criteria” multiline:

Voucher No.	A number identifying the voucher.
Document No.	The number identifying the reference document.
Transaction Date	The date on which the voucher is raised.
Base Amount	The base amount of the transaction.