Use this page to enable the system to calculate the attendance for a specified set of employees.  

• Select “Process Employee Attendance” from the left pane.

• The “Employee Attendance Processing’” page appears.

• The system displays the following field

Date Format

The date format applicable to the login user. More details.

• Enter the following fields

Processing Unit	Select the organization unit in which you must process the employee attendance. Tell me more.
Scheduling Unit	Select the organization unit that interacts with the Employee Attendance Processing Unit, to access the processed employee attendance. This organization unit must hold the Employment Information component. Tell me more.
Rota Plan	To process the attendance of the employees under a specific rota plan, select the rota plan from the drop-down list box
Process From	The date from which the employee attendance must be processed
Process To	The date until which the employee attendance must be processed

• Select the “Get“ pushbutton

• The “Rota Schedules” multiline displays all the rota schedules that have been created from the selected rota plan. The rota schedule details are as follows

Rota Schedule Code	Each rota schedule created from the rota plan you selected
Rota Schedule Description	The description of the rota schedule
Status	The attendance process status of the employees mapped to the rota schedule. One of the following nine values is displayed: “Not Processed“, “Initiated“, “Processed“, “Aborted“, “In-Progress, “Authorized“, “Unauthorized“, “Partially Processed“ or “Partially Authorized“
	“Not processed,” indicates that attendance processing has not been carried out for the employee records. This can include attendance records that had been aborted and subsequently reset.
	“Initiated” indicates that attendance processing has started
	"Processed” indicates that attendance processing has been carried out for the employee records.
	”Aborted,” indicates that attendance processing has been initiated, then cancelled through the.“Set Process Status” activity.
	“In Progress” indicates that the attendance process has been initiated but not completed.
	Authorized” indicates that the attendance processing has been carried out for the employee records and been approved as well.
	“Unauthorized” indicates that the authorized status has been revoked, because the employee records require modifications
	“Partially Processed” indicates that attendance processing has been carried out for at least one employee record
	“Partially Authorized” indicates that attendance processing has been authorized for at least one employee record.

• Check the “Select” box in the rota schedule record in the multiline, to indicate the rota schedule for which employee attendance is to be processed.

• Select the “Save Parameters” pushbutton, to save the parameters entered.

• Select the “Process” pushbutton, to process the records

• The system displays the following field

Session Id

The session ID uniquely identifies the processing carried out on a specified set or batch of employee attendance records. This unique ID is necessary when more than one batch of records is being processed simultaneously. You cannot process a batch of records without a session ID

Note: Another user cannot process the same set of records simultaneously.

• Enter all the fields required for processing attendance. You can enter the same parameters as before, or change them.

• Check the “Regularize Attendance/Leave Changes” box.

• The system will reprocess the employee attendance, after taking into account the authorized leave for the process period. Tell me more

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this page

To process attendance

To reprocess attendance

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Find out more 

What happens if an employee’s leave is authorized only after his attendance for a month is processed?

You are not able to access a specific rota schedule, for attendance processing

The attendance is being processed, but some of the records were wrongly entered

You are not able to access a specific overtime record, for attendance processing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What happens if an employee’s leave is authorized only after his attendance for a month is processed?

Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.

In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.

You are not able to access a specific rota schedule, for attendance processing

The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.

You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”

The attendance is being processed, but some of the employee records were wrongly entered

You are to

• Abort the employee attendance processing, through the “Set Employee Attendance Status” activity

• Correct the information in the employee records

• Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity

• Reprocess the employee records

You are not able to access a specific overtime record, for attendance processing

The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.