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Use this page to record the attendance of multiple employees.
Select the “Attendance Entry – Date wise” link from the “Attendance Entry
– Employee wise” page
The following fields are displayed from the “Attendance Entry – Employee
wise” page
|
Date Format |
The date format applicable to the login user. More details. |
|
Processing Unit |
Select the organization unit in which you must enter the employee attendance. Tell me more. |
|
Scheduling Unit |
Select the organization unit that interacts with the Employee Attendance Processing Unit, to access the employee attendance. This organization unit must hold the Employment Information component. Tell me more. |
Enter the date for which attendance must be recorded, in the “Date” field
Enter the following in the “Attendance Details” multiline
|
Employee Code |
The code of the employee. Help available |
|
Employee Name |
The name of the employee |
|
Assignment No. |
The number of the assignment based upon which the employee is assigned to the rota schedule or adhoc schedule |
|
From Time |
The start time of each attendance. This refers to each time the employee logs in, for a session of the shift |
|
Date |
Enter this date only of the scheduled shift spills over to the next day. |
|
To Time |
The end time of each attendance. This refers to each time the employee logs out, for a session of the shift |
Check the “Select” box of each employee record in the multiline, for which attendance must be processed
Select “Save” pushbutton.
Enter the date for which attendance must be recorded, in the “Date” field
Select the rota schedule, from the “Rota Schedule” drop-down list box
Enter the employee attendance details, in the “Attendance Details”
multiline
Select the “Save” pushbutton
Enter the Processing Unit and Scheduling Unit in the “Attendance Entry-
Employee-wise” page
Select the “Attendance Entry-Date-wise” link. The “Attendance Entry-Date-wise” page appears.
Enter the date for which attendance details must be edited, in the “Date” field
To edit the attendance of only the employees mapped to a rota schedule, select this rota schedule from the “Rota Schedule” drop-down list box. To edit the attendance of all the employees in the organization, leave the “Rota Schedule” field blank.
Select the “Get” pushbutton
The “Attendance Details” multiline shows the recorded attendance of the employees, for the date you specified
You can edit all the fields in the multiline
Select “Save” pushbutton to save the details entered.
To enter attendance for all the employees in the organization
To enter the attendance of employees mapped to a rota schedule
To edit the employee’s attendance
Attendance entry-employee-wise
To record attendance for a single employee, you can opt for one of the two ways below:
Record only the absences of the employee, for the dates within a given date range. For instance, you could specify the date range to be January 1 to January 31, and enter Jan3 and 8 as absent. The system will automatically mark the employee present for all the other days between Jan 1 to January 31 except 3 and 8. In other words, the attendance records of employees will be created for all these days.
Record only the presence of employee, for the dates within a given date range. The system will create the attendance records of employees for these days only.
You are not able to access a specific rota schedule, for attendance processing
The attendance is being processed, but some of the records were wrongly entered
You are not able to access a specific overtime record, for attendance processing
What happens if an employee’s leave is authorized only after his attendance for a month is processed?
Sometimes, after the employees’ attendance has been processed, the employees’ leave applied during this processed period is authorized. Leave authorization is carried out in the Leave Administration component. In such instances, you can request the system to reprocess employee attendance for the period, after taking into account the authorized leave for this period. You will not require to first unauthorize the employee attendance before reprocessing it.
In fact, you can also include the processed attendance period to a new period, and request the system to process for the entire period. For example, employee attendance has been processed for June 2002. When requesting the system to process attendance for the month of July, you can include June as well, and specify the period for processing as follows: June 1 to July 31. This saves you from having to unauthorize the attendance for June and request for processing.
You are not able to access a specific rota schedule, for attendance processing
The processing of the attendance records under this rota schedule may have been aborted, through the “Set Attendance Status” activity.
You are to reset these attendance records, before you can access them for attendance processing. To reset, you are to enter the “Set Attendance Status” activity and set the status of the attendance records under the rota schedule to “Reset”
The attendance is being processed, but some of theemployee records were wrongly entered
You are to
Abort the employee attendance processing, through the “Set Employee Attendance Status” activity
Correct the information in the employee records
Reset the employee attendance processing. Through the “Set Employee Attendance Status” activity
Reprocess the employee records
You are not able to access a specific overtime record, for attendance processing
The overtime employee attendance records appear only if the employees’ regular attendance for this period had been processed and authorized already.
What you can do in this in this activity
Record the attendance of the employees every day
Record the attendance for the individual employee
Record whether the employee was present or absent