Creating external trainer

Select the “Create External Trainer” option from the left pane.
The “Create External Trainer” page appears.
The system displays the following:

Date Format

The date format applicable to the login user.

More Details

Enter the following:

Training General Information Unit	Select the organization unit in which you must create the external trainer. Tell me more
Trainer Code	A unique code to define the trainer.
Trainer Name	The name of the trainer.
Inactive	Select the checkbox if you want to make the external trainer unavailable for other activities.

To create a new external trainer

If you want to reuse the information of an existing external trainer for the new external trainer being created, select a suitable external trainer from the "Default with Trainer" drop-down list box.

The system displays the following details for the selected external trainer. Modify details, if required to suit the new external trainer. If a suitable external trainer is not available, record details from the beginning for the first time.

Organization	The organization for which the external trainer works.
Job Title	The short description of the job that the trainer holds.
Address	The address of the organization to which the trainer belongs.
Country	From the drop- down list box, select the country in which the organization is located.
State	From the drop-down list box, select the name of the state in the specified country in which the organization is located.
Postal Code	The postal code of the selected state.
Phone 1	The phone number of the trainer.
Phone 2	The second phone number of the trainer, if available.
Fax	The fax number of the trainer, if available.
Mobile	The ~~number of~~ mobile phone of the trainer.
Home Page	The home page address of the trainer.
Email ID	The email address of the trainer.
Comments	Any comments pertaining to the trainer.
Applicable To	The organization unit to which the external trainer needs to be made available. The options in the drop-down list box are described below. “All Org. Units” refers to all the applicable organization units for the setup unit. “Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable. “Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page. “Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

To default with an external trainer

From the “Default with Trainer” drop-down list box, select a trainer previously setup.
The page displays the details of the selected external trainer.
Enter the necessary modifications and save the details entered.

To enter comments

Select the Book icon beside the “Comments” field. The system displays a dialog box.
You can enter the contents.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

To save the record

Select the “Save” pushbutton to save the details entered.

To proceed

Select the “Trainer - Org Unit Mapping” link to map the trainer to organization units.

Note: You must choose the “Selective Org. Units” option in the "Applicable To" drop down list box to use this link .

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Page Objective

Use this page to define an external trainer.