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Select the “Authorize Hour Based Entry” link under the “Time Entry” business component
The “Authorize Regular and Overtime" page appears.
The system displays the following field.
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Date Format |
The format in which the date is displayed. Tell me more. |
Enter the following search criteria details
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Employment Unit |
From the drop-down list box select the employment unit of the employee. Tell me more. |
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Year |
The year for which the time sheet has to be recorded. |
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Month |
From the drop-down list box, select the month of the year for which the time sheet has to be recorded. |
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From Date |
The start date in the range of dates, starting from which the timesheet details are to be recorded. |
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To Date |
The end date in the range of dates, until which the details are to be recorded. |
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Employee Code From |
The code of employee starting from which the time sheet record is to be authorized. Help available. |
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Employee Code To |
The code of the employee until which the time sheet record is to be authorized. Help available. |
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Department Code |
The code identifying the department to which the employee belongs. Help available. |
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Status |
From the drop-down list box, select the status of the record. The system lists the options “Pending For Authorization”, “Authorized”, “Draft”, “Rejected” and “Revoked”. |
Select the “Search” pushbutton, to retrieve the details in the multiline for authorization.
Modify the following details, if required.
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Employee Code |
The code identifying the employee. Help available. |
The system displays the following field.
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Employee Name |
The name of the employee. |
Modify the following details, if required.
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Date |
The date for which the record is to be authorized. |
The system displays the following field.
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Date Type |
The day type of the date. |
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Day |
The day for which the record is to be authorized. |
Modify the following, if required.
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From Date |
The starting date in the range of dates, for which the time sheet has to be entered. |
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From Time |
The time from which the employee started working. |
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To Date |
The ending date in the range of dates, until which the time sheet has to be entered. |
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To Time |
The time till which the employee had worked for the day. |
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OT From Date |
The starting date in the range of dates, for which the employee had worked overtime. |
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OT From Time |
The time starting from which the employee had worked extra hours. |
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OT To Date |
The ending date in the range of dates, till which the employee had worked extra hours. |
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OT To Time |
The time till which the employee has worked extra hours. |
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Break Hours |
The total break hours. |
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Type of Duty |
From the drop-down list box, select the type of the duty. For example, call back duty. |
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Regular hours |
The number of hours booked. |
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OT Hours |
The total duration of overtime. |
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OT 1.0 x |
The number of hours of over time worked for the specific date. “OT 1.0 x” implies that the pay for the over time will be equivalent to the pay given for an hour. |
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OT 1.5 x |
The number of hours of over time worked for the specific date. “OT 1.5 x” implies that the pay for the over time will be 1.5 times the pay given for an hour. |
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OT 2.0 x |
The number of hours of over time worked for the specific date. “OT 2.0 x” implies that the pay for the over time will be 2.0 times the pay given for an hour. |
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Cost Center Code |
The code identifying the cost center to which the employee is mapped. |
The system displays the following
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Employee remarks |
The remarks pertaining to the employee. |
Modify the following
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Authorizer Remarks |
The remarks pertaining to the authorizer. |
The system displays the following fields.
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Shift |
The shift of the employee. |
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Status |
The status of the employee time sheet record. |
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Leave Type |
The type of the leave applicable to the employee. |
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Leave Hours |
The total leave hours. |
Modify the following, if required.
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Time off Earned 1 |
OT 1.0 booked that is earned against Time off Earned 1. |
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Time off Earned 1.5 |
OT 1.5 booked can be earned against Time off Earned 1.5. |
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Time off Earned 2 |
OT 2.0 booked can be earned against Time off Earned 2.0. |
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Time off Availed |
The number of hours availed by the employee as time off from work. |
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Meal Interval From |
The starting time of the meal interval |
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Meal Interval To |
The ending time of the meal interval |
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Pending With |
The name of the person with whom the record is pending for authorization. |
Select the “Save” pushbutton, to save the modified details.
To submit time sheet record for authorization
Select the “Submit” pushbutton to submit the record for authorization.
Select the “Authorize” pushbutton to authorize the timesheet record.
Note: The authorized records cannot be modified or deleted.
The system sets the status of the record as “Authorized”.
Select the “Reject” pushbutton to reject a record.
The system sets the status of the record as “Rejected”.
Select the “Revoke” pushbutton to un-authorize the record for further modification.
Note: You can revoke only those records that are in “Authorized” status.
The system sets the status of the record as “Revoked”.
Select the “Delete” pushbutton to delete a record.
You can delete only those records that are not in the "Authorized" status.
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Use this page to authorize, modify, or delete an employee time sheet record.
Submit time sheet record for authorization