Authorizing unit based time entry
|
|
|
|
|
|
|
Select the “Authorized Unit Based Time Entry” link under the “Time Entry” business component
The “Authorize Unit Based Time Entry” page appears.
The system displays the following field.
|
Date Format |
The format in which the date is displayed. Tell me more |
Enter the following details
|
Employment Unit |
From the drop-down list box select the employment unit of the employee. Tell me more |
|
Employee |
The code and name of the employee. Help available. |
|
Status |
From the drop-down list box, select the status of the record. The system lists the options “Pending For Authorization”, “Authorized”, “Draft”, “Rejected” and “Revoked”. Records of all statuses are fetched when the status combo is blank. |
|
Department Code |
The code identifying the department to which the employee belongs. |
|
Payroll |
From the drop-down list box select the payroll for which the employee time sheet must be authorized. Mandatory. |
|
Payset |
From the drop-down list box, select the payset defined for the selected payroll. Mandatory. |
|
Process Period |
From the drop-down list box, select the period for which the records must be authorized. Mandatory. |
|
From Date |
The start date in the range of dates, starting from which the timesheet details are to be authorized. |
|
To Date |
The end date in the range of dates, until which the details are to authorized. |
To retrieve existing time entry details of an employee
Enter the employee code, payroll, payset, process period, status of the record, and the date range for which the time sheet details are to be viewed.
Select the “Get” pushbutton to retrieve the details in the multiline.
Modify the following details, if required.
|
Employee Code |
The code identifying the employee. Mandatory. Ensure that the value entered here is a valid employee code. Help available. |
The system displays the following.
|
Employee Name |
The name of the employee. |
Modify the following details, if required.
|
Date |
The date on which the record is authorized. Mandatory. Ensure that the date entered here is within the current pay period. |
The system displays the following
|
Date Type |
The day type for the date. |
Modify the following, if required.
|
Pay Element Code |
The code identifying the pay element mapped to the pay set. Help available. |
The system displays the following
|
Pay Element Description |
The textual description of the pay element. |
Modify the following, if required.
|
GL Acc No # |
The number identifying the GL account of the employee. |
|
Worked Department Code |
The code identifying the department to which the employee belongs. Ensure that a valid department code is entered. Help available. |
The system displays the following fields.
|
Status |
The status of the record. |
|
Units |
The unit entered by the employee. Units may be number of units produced or hours worked. |
Modify the following, if required.
|
Authorized Units |
The total number of unit that are authorized. |
|
Currency |
From the drop-down list box, select the currency used. The combo is loaded based on the payset currency. The system displays "Blank" by default on launch of the page. |
The system displays the following fields.
|
Day |
The day on which the record is authorized. |
|
Employee Remarks |
The remarks entered by the employee for a date for a pay element. |
Modify the following, if required.
|
Authorizer’s Remarks |
The remarks pertaining to the authorizer. For rejected records, the remarks is mandatory |
The system displays the following fields.
|
Shift |
The shift assigned to the employee. |
|
Pending With |
The name of the person with whom the record is pending for authorization. |
Select the “Save” pushbutton, to save the time details and modify details for draft, rejected and revoked records.
To submit time sheet record for authorization
Select the “Submit” pushbutton to submit the record for authorization.
Select the “Authorize” pushbutton to authorize the timesheet record.
Select the “Reject” pushbutton to reject a record.
Note: You can reject only those records that are in “Pending for Authorization” status.
Select the “Revoke” pushbutton to unauthorize the record for further modification.
Note: You can revoke only those records that are in “Authorized” status.
Select the “Delete” pushbutton to delete a record.
Note: authorized record cannot be deleted.
6 Hyperlinked text below
Use this page to authorize, modify, or delete an employee time sheet record.
To retrieve existing time entry details of an employee
To traverse a time sheet record
To submit time sheet record for authorization
To authorize a time sheet record