Recording time sheet entry - Hour Based
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Select the “Record Time sheet Entry - Hour Based” link under the “Time Entry” business component
The “Record Time Sheet Entry -Hour Based” page appears.
The system displays the following field.
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Date Format |
The format in which the date is displayed. Tell me more |
Enter the following search criterias
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Employment Unit |
From the drop-down list box select the employment unit of the employee. Tell me more |
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Employee Code |
The code identifying the employee. Help available. |
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Status |
From the drop-down list box, select the status of the record. The system lists the options “Pending For Authorization”, “Authorized”, “Draft”, “Rejected” and “Revoked”. |
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Year |
The year for which the time sheet has to be recorded. |
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Month |
From the drop-down list box, select the month of the year for which the time sheet has to be recorded. |
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From Date |
The start date in the range of dates, starting from which the timesheet details are to be recorded. |
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To Date |
The end date in the range of dates, until which the details are to be recorded. |
Select the “Default Time Sheet Details” pushbutton, to default the existing timesheet details in the multiline for the specified year.
Select the “Get” pushbutton to retrieve the details in the multiline.
Enter the following
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Date |
The date for which the employee time sheet are to be recorded. |
The system displays the following
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Day type |
The type of the day for which the time sheet details are to be recorded. |
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Day |
The day for which the time sheet details are to be recorded. |
Enter the following
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From Date |
The starting date in the range of dates, for which the time sheet has to be entered. |
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From Time |
The time booked by the employee for the From Date. |
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To Date |
The ending date in the range of dates, until which the time sheet has to be entered. |
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To Time |
The time till which the employee had booked for the to Date |
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OT From Date |
The starting date in the range of dates, for which the employee had entered overtime. |
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OT From Time |
The time starting from which the employee had booked overtime |
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OT To Date |
The ending date in the range of dates, till which the employee booked overtime. |
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OT To Time |
The time till which the employee has booked overtime |
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Break Hours |
The total break hours pertaining to a date. |
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Type of Duty |
From the drop-down list box, select the type of the duty. |
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Regular Hours |
Regular hours booked for a date is entered here. |
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OT Hours |
The total duration of overtime. |
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OT 1.0 x |
The number of hours of over time worked for the specific date. “OT 1.0 x” implies that the pay for the over time will be equivalent to the pay given for an hour. |
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OT 1.5 x |
The number of hours of over time worked for the specific date. “OT 1.5 x” implies that the pay for the over time will be 1.5 times the pay given for an hour. |
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OT 2.0 x |
The number of hours of over time worked for the specific date. “OT 2.0 x” implies that the pay for the over time will be 2.0 times the pay given for an hour. |
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Cost Center Code |
The code identifying the cost center to which the employee is mapped. |
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Employee Remarks |
The remarks pertaining to the employee for a date. |
The system displays the following
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Authorizer Remarks |
The remarks pertaining to the authorizer for a date. Remarks are mandatory for record rejection. |
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Shift |
The shift of the employee. |
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Status |
The status of the employee time sheet record. |
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Leave Type |
The type of the leave availed by the employee. |
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Leave Hours |
The total leave hours for the date. |
Enter the following
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Time off Earned 1 |
OT 1.0 booked can be earned against Time off Earned 1 |
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Time off Earned 1.5 |
OT 1.5 booked can be earned against Time off Earned 1.5 |
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Time off Earned 2 |
OT 2.0 booked can be earned against Time off Earned 2.0 |
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Time off Availed |
The number of hours availed by the employee as time off from work. |
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Meal Interval From |
The starting time of the meal interval for the date |
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Meal Interval To |
The ending time of the meal interval for the date |
The system displays the following
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Pending with |
The name of the person with whom the record is pending for authorization. |
Select the “Save” pushbutton provided at the bottom of the multiline, to save the time sheet details.
The system sets the status of the record to “Draft” on saving.
Select the “Submit” pushbutton to submit the records for authorization.
The system sets the status of the records to “Pending for Authorization”.
Select the “Delete” pushbutton to delete any record.
Note: The records that are in “Authorized” status cannot be deleted.
To proceed carry out the following
Select the “Overtime and Timeoff Details” link, to view the overtime and time off details of the employee.
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Use this page to record the employee time sheet entry.