Recording unit based time sheet

Select the “Unit Based Time Sheet” link under the “Time Entry” business component

The “Record Unit Based Time Sheet” page appears.

The system displays the following field.

Date Format

The format in which the date is displayed. Tell me more

Employment Unit	From the drop-down list box select the employment unit of the employee. Tell me more
Employee Code	The code identifying the employee. Help available.
Payroll	From the drop-down list box select the payroll for which the employee time sheet must be recorded. Mandatory.
Payset	From the drop-down list box, select the payset defined for the selected payroll. Mandatory.
Process Period	From the drop-down list box, select the period for which the time sheet details must be recorded. Mandatory.
Status	From the drop-down list box, select the status of the record. The system lists the options “Pending For Authorization”, “Authorized”, “Draft”, “Rejected” and “Revoked”. Leave this field blank to retrieve all the records, irrespective of the status selected here.
From Date	The start date in the range of dates, starting from which the timesheet details are to be recorded.
To Date	The end date in the range of dates, until which the details are to be recorded.

Note: Ensure that the “From Date” and the “To Date” fall within the selected process period.

Select the “Default Time Sheet Details” pushbutton, to default the timesheet details in the multiline.

To retrieve existing time sheet details of an employee

Enter the employee code, payroll, payset, process period, status of the record, and the date range for which the time sheet details are to be viewed.
Select the “Get” pushbutton to retrieve the details in the multiline.

The system displays the existing time sheet details for an employee and the pay element wise timesheet summary details for the process period.

Select the “Default Time Sheet Details” pushbutton, to default the existing timesheet details in the multiline for the specified year.

To record employee time sheet

Date

The date for which the time sheet details are to be recorded.

Pay Element Code

The code identifying the pay element mapped to the payset. Mandatory.

Help available.

The system displays the following

Pay Element Description

The textual description of the pay element.

Units	The number of units produced for the hours booked.
Currency	From the drop-down list box, select the currency used. The combo is loaded based on the payset currency. The system displays "Blank" by default on launch of the page.
Worked Department Code	The code identifying the department in which the employee is working. Help available.
GL Acct No #	The number identifying the GL account of the payelement.
Employee Remarks	Any comments pertaining to the employee for a particular date.

The system sets the status of the record to “Draft” on saving.

The system displays the following details on clicking the “Save” pushbutton.

Day Type	The day type for the date.
Authorized Units	The units that are authorized.
Status	The status of the record.
Day	The day for which the time sheet details are recorded.
Authorizer Remarks	The remarks given by the authorizer.
Shift	The shift applicable to the employee.
Pending With	The name of the person with whom the record is pending for authorization.

The system displays the pay element wise summary details for the process period on clicking the “Get” pushbutton.

Pay Element Code	The code identifying the pay element mapped to the payset.
Units(Draft)	The total number of units that are in “Draft” status.
Units(Pending Authorization)	The total number of units that are in “Pending For Authorization” status.
Units(Authorized)	The total number of units that are in “Authorized” status.
Units(Rejected)	The total number of units that are rejected.
Units(Revoked)	The total number of units that are revoked.

To submit timesheet record for authorization

The system sets the status of the records to “Pending for Authorization”.

To delete timesheet details

Select the “Delete” pushbutton provided at the bottom of the multiline, to delete a selected record.

Note: Only the records that are in “Draft” and “Pending for Authorization” can be deleted.

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Page Objective

Use this page to record unit based time sheet entry for an employee.

What you can do in this page