Timesheet Approval and Rejection

Timesheet Approval and Rejection - Project

Click Name under “Name” column in the “Approve Timesheet - Project” screen to navigate to the “Timesheet Approval and Rejection - Project” screen:

The “Timesheet Approval and Rejection - Project” consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks will be visible on top. The current week will be highlighted by default

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

Even if one timesheet record for the week is in rejected status, it is shown as a Red coloured dot.
In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange coloured dot is shown.
If all records in the week are in approved status, then Green dot for that week is shown.

View by: Combo is loaded with projects for which the login user is the Timesheet supervisor or Project manager or Program manager or Team Leader.

The following details are displayed in the multiline:

Date	The dates and days of the week are shown in this column. If there is a Holiday, then against the date holiday will be shown. If it is a rest Day, then rest day will be shown against the date. The planned shift for the date is also displayed along with the planned hours with in brackets. Standard hours will include break if shift is inclusive of break and it is a paid break. If the break is unpaid break, it will not be included in Standard hours. The status of the record is indicated with different colored dots: Green dot – Approved Orange dot – Pending for approval Red dot – Rejected Note: If there is no record for the day then it will be blank.
Booked Hours	The sum total of the hours booked for the selected day for the selected project by the employee in Approve Timesheet.
Booked in Others	The hours booked in other projects and that which is not routed to the login supervisor .
Difference Hours	Difference = (Booked Hours + Booked in Others + Time Off hours) - Standard Hours. Note: If this figure is positive then it is shown in green color. If it is negative, it is shown in red color. If there is no difference then it is shown as "00.00" in black color. Time off is considered for difference calculation based on parameter settings.
Billable Hours	The hours which are billable in that day for the selected employee in that project.
Booked Units	The actual units entered by the employee for that day from “Add/Edit Time Booking” screen. This is displayed when SRP PS Applicable parameter is set as Yes Note: In case units are not entered for a particular day then it is shown as "00.00".

Click icon. All the pending records for that particular employee for that week will get approved. On approving/rejecting the record this icon will be disabled.
Click icon. A Rejection pop up will appear to enter Rejection Reason

Note: Only records which are in “Pending for Approval” status are rejected.

Click “Approve All” button. All the entries for the entire employees for that week will be approved.
Click “Reject All” button to navigate to the “Employee Timesheet Rejection – Project” pop up. All the entries for the entire employees for that week will be rejected.

Reason for Rejection

Enter the reason for rejecting the time entry.

Note: To reject all the records, reason for rejection is mandatory.

Click “Reject” to reject the record.