Timesheet Approval and Rejection

Click employee name under “Employee Name” column in the “Approve Timesheet” screen to navigate to the “Timesheet Approval and Rejection” screen:

The “Timesheet Approval and Rejection” consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks should be visible on top. The current week should be by default highlighted.

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

Even if one timesheet record for the week is in rejected status, it is shown as a Red coloured dot.
In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange coloured dot is shown.
If all records in the week are in approved status, then Green dot for that week is shown.

The following details are displayed in the multiline:

Date	The dates and days of the week are shown in this column. If there is a Holiday, then against the date holiday will be shown. If it is a rest Day, then rest day will be shown against the date. The planned shift for the date is also displayed along with the planned hours with in brackets. Planned hours will include break if shift is inclusive of break and it is a paid break. If the break is unpaid break, it will not be included in planned hours. Note: Suppose for the week, if the planned shift spans between 2 dates, then consider the date for which the shift started and consider that to be the shift of the day. The status of the record is indicated with different colored dots: Green dot – Approved Orange dot – Pending for approval Red dot – Rejected Note: If there is no record for the day then it will be blank.
Planned Hours	Planned hours will be inclusive of break depending upon the parameter. If the break type is unpaid, the same will be excluded from Planned hours. If paid, then it will be included.
Total Hours	The total hours booked for the day.
Time-Off	If there is a record in leave module for the day, the hours of leave will be shown in the time-off column. If it is a full-day leave then the full planned hours will be shown as time-off hours.
Difference	For the day, the Planned Hours - (Regular Job Type Hours + Break Hours + Time-Off Hours) is shown in the “Difference” column, with the sign of difference.

Click icon. All the pending records for that particular employee for that week will get approved. On approving/rejecting the record this icon will be disabled.
Click icon. All the pending records for that particular employee for that week will get rejected. On rejecting/approving the record this icon will be disabled.

Weekly Summary

The “Weekly Summary” section displays the following details:

Clocked Hours: Clocked Hours is the sum total of regular job type hours and Overtime hours for the week.
Planned Hours: The total planned hours.
Overtime: The difference between the clocked and planned hours.

Enter the following details:

Reason for Rejection

Enter the reason for rejecting the time entry.

Note: To reject all the records, reason for rejection is mandatory.

Click “Approve All” button. All the entries for the entire employees for that week will be approved.
Click "Reject All" button. All the entries for the entire employees for that week will be rejected.