Approve Timesheet

Approve Timesheet - Project

Click “Approve Timesheet - Project” under “Time Booking” to navigate to the “Approve Timesheet - Project” screen:

The “Approve Timesheet - Project” screen consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks will be visible on top. The current week will be highlighted by default.

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

Even if one timesheet record for the week is in rejected status, it is shown as a Red coloured dot.
In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange coloured dot.
If all records in the week are in approved status, then Green dot for that week is shown.

View by: Combo is loaded with projects for which the login user is the Timesheet supervisor or Project manager or Program manager or Team Leader

The following details are displayed in the multiline:

Name	The name of the employee is displayed. The position assigned to employee in Primary assignment is displayed below employee name. This acts as a hyperlink. On click of a particular employee name, the daily break up for an employee for a week page is displayed. Note: Only employees in the selected project for the selected week will be displayed. If the login user is a timesheet supervisor, then only employees mapped to him in the project for that week are displayed.
Standard Hours	The standard hours per day based on the ROTA schedule which defines the shift for the day.
Booked Hours	The sum total of the hours booked for the selected day for the selected project by the employee in add/edit time. Note: The rejected records will not be considered. This will display the booked hours for the authorized records which the login user can view and Pending for Approval records routed to him. If in case hours are not entered for a particular day then the value is displayed as ‘00.00’.
Booked in Others	The hours booked in other projects as per the selection of the project. Note: The Rejected hours will not be considered. This will display the booked hours for the authorized records which the login user cannot view and Pending for Approval records are not routed to him.
Difference Hours	Difference = (Booked Hours + Booked in Others + Time off) - Standard Hours. Note: If this figure is positive then it is shown in green color. If it is negative, it is shown in red color. If there is no difference then it is shown as "00.00" in black color. Time off is considered for difference calculation based on parameter settings
Billable Hours	The hours which are billable in that day for the selected employee in that project, based on the billability criteria given in “Add / Edit Time Booking” screen.
Booked Units	The actual units entered by the employee for that day from “Add/Edit Time Booking” screen. Note: In case units are not entered for a particular day then it is shown as "00.00". This column appears when SRP PS applicable parameter is set as Yes.

Click icon. All the pending records for that particular employee for that day will get approved. On approving/rejecting the record this icon will be disabled.
Click icon. A reject pop up to enter rejection remarks would appear. The user to enter the same and click to Reject

Note: Only records which are in “Pending for Approval” status are rejected.

Click “Approve All” button. All the entries for the entire employees for that week will be approved.
Click “Reject All” button to navigate to the “Employee Timesheet Rejection – Project” pop up. All the entries for the entire employees for that week will be rejected.

Reason for Rejection

Enter the reason for rejecting the time entry.

Note: To reject all the records, reason for rejection is mandatory.

Click “Reject” to reject the record.