Approve Timesheet

Click “Timesheet” widget in the “Managers Home Page” to navigate to the “Approve Timesheet” screen:

The “Approve Timesheet” screen consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks should be visible on top. The current week should be by default highlighted.

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

Even if one timesheet record for the week is in rejected status, it is shown as a Red coloured dot.
In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange coloured dot.
If all records in the week are in approved status, then Green dot for that week is shown.

The following details are displayed in the multiline:

Employee Name	The name of the employee is displayed. The position assigned to employee in Primary assignment is displayed below employee name. This acts as a hyperlink. On click of a particular employee name, the daily break up for an employee for a week page is displayed.
Planned	The planned hours are based on ROTA schedule which defines the shift for the day. Note: Based on the parameter total planned hours is derived. If shift is inclusive of break, planned hours includes break. If shift is non-inclusive of break, planned hours will be exclusive of break. The planned hours will include break depending on parameter. If shift is inclusive of break, the same will form part of Planned Hours only if the break is a paid break. If it is unpaid break, then the same will not be included in Planned hours.
Total Hours	The total hours booked by an employee in Add/Edit Time.
Time Off	If there is a record in leave module for the day, the hours of leave will be shown in the time-off column. If it is a full-day leave, the full planned hours will be shown as time-off hours.
Pending Approval	The number of hours pending for approval for that particular employee for that week is displayed.
Difference	The Planned Hours - (Regular Job Type Hours + Break Hours + Time Off Hours) is shown in the difference column, with the sign of difference.

Click icon. The Exception text appears. Exception occurs when there is Overtime/Over Booking/Under Booking.
Click icon. All the pending records for that particular employee for that week will get approved. On approving/rejecting the record this icon will be disabled.
Click icon. All the pending records for that particular employee for that week will get rejected. On rejecting/approving the record this icon will be disabled.

Reason for Rejection

Enter the reason for rejecting the time entry.

Note: To reject all the records, reason for rejection is mandatory.

Click “Approve All” button. All the entries for the entire employees for that week will be approved.
Click "Reject All" button. All the entries for the entire employees for that week will be rejected.