Weekly - Timesheet Approval and Rejection

Ø   Click Name under “Name” column in the “Weekly - Approve Timesheet” screen to navigate to the “Weekly - Timesheet Approval and Rejection” screen:

The “Weekly - Timesheet Approval and Rejection” consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks will be visible on top. The current week will be highlighted by default.

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

4    Even if one timesheet record for the week is in rejected status, it is shown as a Red colored dot.

4    In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange colored dot is shown in the carousel.

4    If all records in the week are in approved status, then Green colored dot for that week is shown.

 

The following details are displayed in the multiline:

Date	The dates and days of the week are shown in this column. If there is a Holiday, then against the date holiday will be shown. If it is a rest Day, then rest day will be shown against the date. The planned shift for the date is also displayed along with the planned hours with in brackets. Standard hours will include break if shift is inclusive of break and it is a paid break. If the break is unpaid break, it will not be included in Standard hours. The status of the record is indicated with different colored dots: 4    Green dot – Approved 4    Orange dot – Pending for approval 4    Red dot – Rejected Note: If there is no record for the day then it will be blank.
Start -  End	The Start and End time of work.
Break (in minutes)	The break in between the working hours (in minutes)
Total Hours Clocked	The sum total of the hours for the day.
Total Hours Worked	The total worked hours for the week.
Time-Off	The hours of leave for the day are shown in the time-off column.
Variance	Variance = Total Clocked Hours – Total Worked Hours Note: 4    If this figure is positive then it is shown in green color. If it is negative, it is shown in red color. If there is no difference then it is shown as "00.00" in black color. 4    Time off is considered for difference calculation based on parameter settings.

Ø   Click   icon. All the pending records for that particular employee for that week will get approved. On approving/rejecting the record this icon will be disabled.

Ø   Click   icon. A Rejection pop up will appear to enter Rejection Reason

Note: Only records which are in “Pending for Approval” status are rejected.

Weekly Summary

The “Weekly Summary” section displays the following details:

 

Worked Hours: Worked Hours is the total hours worked for the week.

Break Hours: The break in between the work hours.

Clocked Hours: Clocked Hours is the sum total of Regular job type hours and Overtime hours for the week.

Time to be approved: The total hours to be approved.

 

Ø   Click “Approve All” button. All the entries for the entire employees for that week will be approved.

Ø   Click “Reject All” button to navigate to the “Employee Timesheet Rejection” pop up. All the entries for the entire employees for that week will be rejected.

Reason for Rejection

Enter the reason for rejecting the time entry. Note: To reject all the records, reason for rejection is mandatory.