Weekly – Approve Timesheet

Ø   Click “Weekly - Approve Timesheet” under Time Booking to navigate to the “Weekly - Approve Timesheet” page.

The “Weekly - Approve Timesheet” page consists of the following details:

The dynamically generated tiles show the carousel of weeks. Every time the current week and the previous 7 weeks will be visible on top. The current week will be highlighted by default.

Note: The dates that form the week is based on the time management ROTA schedule of the login employee. This is considering that the time management integration is FULL. The ROTA schedule begin date is start date of the week and the end date of the week is 7 days from the start of the week.

4    Even if one timesheet record for the week is in rejected status, it is shown as a Red colored dot.

4    In a week, even if one record is in “Pending for Approval” status and other records are in approved status, Orange colored dot is shown in the carousel.

4    If all records in the week are in approved status, then Green colored dot for that week is shown.

 

The following details are displayed in the multiline:

Name	The name of the employee is displayed. The position assigned to employee in Primary assignment is displayed below employee name. This acts as a hyperlink. On click of a particular employee name, the daily break up for an employee for a week page is displayed. Note: 4    Only employees for the selected week will be displayed. 4    If the login user is a timesheet supervisor, then only employees mapped to him for that week are displayed.
Total Hours Clocked	The sum total of the hours booked for the week by the employee.  Note: 4    The rejected records will not be considered. 4    This will display the booked hours for the authorized records which the login user can view and Pending for Approval records routed to him. 4    If in case hours are not entered for a particular day then the value is displayed as ‘00.00’.
Break (in minutes)	The break in between the working hours (in minutes)
Total Hours Worked	The total worked hours for the week.
Time-Off	The hours of leave for the week are shown in the time-off column.
Pending Approval	The hours that are pending for approval.
Variance	Variance = Total Clocked Hours – Total Worked Hours Note: 4    If this figure is positive then it is shown in green color. If it is negative, it is shown in red color. If there is no difference then it is shown as "00.00" in black color. 4    Time off is considered for difference calculation based on parameter settings.

Ø   Click   icon. All the pending records for that particular employee for that week will get approved. On approving/rejecting the record this icon will be disabled.

Ø   Click   icon. A reject pop up to enter rejection remarks would appear. The user to enter the same and click to Reject

Note: Only records which are in “Pending for Approval” status are rejected.

           

Ø   Click “Approve All” button. All the entries for the entire employees for that week will be approved.

Ø   Click “Reject All” button to navigate to the “Employee Timesheet Rejection” pop up. All the entries for the entire employees for that week will be rejected.

Reason for Rejection

Enter the reason for rejecting the time entry. Note: To reject all the records, reason for rejection is mandatory.