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Select “Set Item - Account number” from the left pane.
The “Set Item - Account " page appears.
The system displays the following field
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Date Format |
The date format applicable to the login user. |
Enter the following fields
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Reimbursement Setup Unit |
Select the organization unit in which you must assign an account number for a reimbursement item. |
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Organization Structure Unit |
From the drop-down list box, select the organization structure unit to which the information you define for the setup organization unit will be applicable. |
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These organization structure units refer to department, grade, gradeset, scale, work location or department hierarchy |
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Finance Book |
The code of the book of accounts of the company, in which all the accounting transactions pertaining to a business unit are recorded. |
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Reimbursement Item |
The code of the reimbursement item to which a single general ledger account or multiple general ledger accounts must be mapped |
Enter the following in the “Common Account“ group box
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Common Account for Item (Yes / No) |
Select “Yes”, to indicate that a single, common account needs to be created for the reimbursement item. |
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Common Account # |
The common account number for the reimbursement item chosen. This number must be defined already in the Chart of Accounts component of Financials. |
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From Date |
The date from which common account will be applicable. |
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To date |
The date until which common account will be applicable. |
Select the “Get Details“ pushbutton, to view the details of all the grades and gradesets applicable for the selected reimbursement item
Enter the following in the “Gradewise Account“ multiline, to enter an account number for each combination of organization structure unit, organization unit and gradeset
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Organization Structure Unit |
From the drop-down list box, select the organization structure unit to which the information you define for the setup organization unit will be applicable. |
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These organization structure units refer to department, grade, gradeset, scale, work location or department hierarchy |
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Employment Unit |
Each organization unit to which the information you enter will be applicable. They refer to all organization units where the employment information of an employee is recorded |
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Grade Set |
Each gradeset for which you need to assign an account, in order to record the transactions of the reimbursement item. |
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Grade |
Each grade for which you need to assign an account, in order to record the transactions of the reimbursement item. |
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Account # |
The account number that must be assigned to a specific grade or grade set. This must be a general ledger account that is defined already in the Chart of accounts component. |
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From Date |
The date from which the account number is applicable |
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To Date |
The date until which common account will be applicable. |
Select one or more “Select” checkboxes in the “Gradewise Account multiline, to select the gradesets or grades for which separate account numbers must be assigned
Selecting the Save pushbutton.
6 Hyperlinked topics below
Use this page to assign an account number for a reimbursement item, so that all transactions of the reimbursement item will be recorded through this account.
To specify a common account number
To specify separate account numbers for grades/gradesets