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Select “Process Employee Eligibility” from the left pane.
The “Employee Eligibility Processing’” page appears.
The system displays the following fields.
The system displays the following field.
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Date Format |
The date format applicable to the login user. |
Enter the following fields
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Reimbursement Setup Unit |
Choose the organization unit for which you need to process employee eligibility |
To process the eligibility of all employees under a specific reimbursement calendar, select the code of the reimbursement calendar from the “Reimbursement Calendar” drop-down list box
To process the eligibility of all employees mapped to reimbursement groups, select “Group” in the “Option” field.
Note: Employees mapped to reimbursement groups refers to employees mapped to all the items under the reimbursement group
Alternatively, to process the eligibility of all employees mapped to independent reimbursement items, select “Item” in the “Option” field
Select the “Get“ pushbutton
The “Processing Details” multiline displays all the reimbursement items or groups mapped to the selected reimbursement calendar. The reimbursement item or group details, displayed employment unit-wise, are as follows
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Employment Unit |
Each organization unit in which the eligibility details of the employee are to be processed |
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Reimbursement Group |
The code of the reimbursement group to which the employees whose processing is required are applicable |
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Reimbursement Item |
The code of the reimbursement item to which the employees whose processing is required are applicable |
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Process Status |
The process status of either the reimbursement group / item. One of the following seven values are displayed: “Processed“,"Initiated",“Aborted”,“Reset“,“Unauthorized” or “Authorized”. |
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§ “Processed” indicates that eligibility processing has been performed for the employee records. |
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§ “Not Processed,” indicates that eligibility processing has not been performed for the employee records. |
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§ “In Progress” indicates that the eligibility process has been initiated but not completed. |
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§ Abort,” indicates that eligibility processing has been initiated, then cancelled through the “Set Process Status” activity.. |
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§ Reset” indicates that eligibility processing had been aborted, then reinitiated, through the “Set Process Status” activity. |
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§ Authorized,” indicates that the eligibility processing has been performed for the employee records and been approved also. |
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§ “Unauthorized” indicates that the authorized status has been revoked, because the employee records require modifications |
Check the “Select” box in the employment unit record in the multiline, to indicate the employment unit for which employee eligibility is to be processed.
Select the “Save Parameters” pushbutton, to save the parameters entered.
The Session ID is generated.
Select the “Process” pushbutton, to process the records
The system displays the following fields
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Session Id |
The session ID uniquely identifies the eligibility processing that a system carries out on a specified set or batch of employee records. This unique ID is necessary when more than one batch of records is being processed simultaneously. You cannot process a batch of records without a session ID |
Note: The same set of records cannot be processed simultaneously by another user.
6 Hyperlinked topics below
Use this page to process the eligibility of the employees under the selected employment unit, who are mapped to the reimbursement item or group.