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Select “Authorize Employee Eligibility” from the left pane.
The “Authorize Employee Eligibility” page appears.
The system displays the following fields.
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Date Format |
The date format applicable to the login user. |
Enter the following fields
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Reimbursement Setup Unit |
Choose the organization unit for which you need to authorize employee eligibility |
To authorize the eligibility of all employees under a specific reimbursement calendar, select the reimbursement calendar in the “Reimbursement Calendar” drop-down list box
To authorize the eligibility of all employees mapped to reimbursement groups, select “Group” in the “Option” field.
Note:
Employees mapped to reimbursement groups refers to employees mapped to
the reimbursement items under the group.
Independent reimbursement items refers to items not mapped to groups
Alternatively, to authorize the eligibility of all employees mapped to independent reimbursement items, select “Item” in the “Option” field
Select the “Get“ pushbutton
The multiline displays all the reimbursement items or groups mapped to the selected reimbursement calendar. The reimbursement item or group details, displayed employment unit-wise, are as follows
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Employment Unit |
Each organization unit in which the eligibility details of the employee are to be authorized |
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Reimbursement Group |
The description of each reimbursement group applicable to the employees whose eligibility requires to be authorized. |
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Reimbursement Item |
The description of the reimbursement item to which the employees whose eligibility requires authorization are mapped |
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Process Status |
The process status of the eligibility process, of the employees mapped to either the reimbursement group or item. One of the following seven values are displayed: “Processed“,"Initiated" , “Aborted”, “Reset“, “Unauthorized” or “Authorized”. |
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§ “Processed” indicates that eligibility process has been performed for the employee records. |
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§ “Not Processed,” indicates that eligibility process has not been performed for the employee records. |
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§ “In Progress” indicates that the eligibility process has been initiated but not completed. |
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§ ”Abort,” indicates that eligibility process has been initiated, then cancelled. |
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§ “Reset” indicates that eligibility process had been aborted, then reinitiated, through the “Set Process Status” activity. |
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§ Authorized,” indicates that the eligibility process has been performed for the employee records and been approved as well. |
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§ “Unauthorized” indicates that the authorized status has been revoked, because the employee records require modifications |
Check the “Select” box in the employment unit record in the multiline, to indicate the employment unit for which employee eligibility is to be authorized.
Select the “Save Parameters” pushbutton, to save the parameters entered.
Select the “Authorize” pushbutton, to authorize the records
The system displays the following fields
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Session Id |
The session ID uniquely identifies the batch of records that are ready for authorization. |
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This unique ID is necessary when more than one batch of records is being simultaneously authorized. You are to use this session ID to identify the records, if this batch of records must be aborted or reset. |
6 Hyperlinked topics below
Use this page to authorize the employee eligibility to reimbursement.