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Ensure that you are in the “Select to Authorize Employee Dependent Enrolment” page.
Select the “Employee Name” hyperlink, in the multiline record of the required employee
The “Authorize Employee Dependent Enrolment” page appears.
The system displays the following fields
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Date Format |
The date format applicable to the login user. |
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Supervisor |
The employee code of the login supervisor |
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Reimbursement Item |
The reimbursement item selected in the previous page. This refers to the reimbursement item for which the dependents of the selected employee are to be enrolled |
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Reimbursement Group |
The group to which the item belongs |
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Employee |
The subordinate employee selected in the previous page |
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No. Of Dependents |
The total number of dependents of the employee. These will be family members of the employee, all of whom are defined already in the “Employee Personal Information” component. |
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Maximum Dependents Allowed |
The permissible number of dependents for an employee, for this reimbursement item. This is specified in the “Create Reimbursement Item”, where the reimbursement item is defined. |
The “Dependent Details” multiline displays the details of all the family members of the employee who were predefined in the “Record Information on Family Members” activity.
To select each family member whose enrolment must be authorized, check the Select box contained in the multiline record of the family member.
Select the “Authorize” pushbutton
Do not check the “Select” box in any multiline record
Select the “Authorize” pushbutton. All the records in the multiline are authorized.
Note: An already authorized enrolment cannot be authorized or reject again
To select each family member whose enrolment must be rejected, check the Select box contained in the multiline record of the family member.
Select the “Reject” pushbutton
Do not check the “Select” box in any multiline record
Select the “Reject” pushbutton. All the records in the multiline are rejected.
Enter your remarks pertaining to the authorization, the “Comments”, “Internal Remarks” and “Remarks” fields
Dependent Details – “Authorize Employee Dependent Enrolment” page
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Family Member Code |
The code defined in the “Record Information on Family Members” activity, to identify each family member |
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Dependent Name |
The name of the family member |
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Relationship |
The relationship of the family member to the employee |
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Date of Birth |
The date of birth of the family member |
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Enroll |
“Yes” indicates that the family member has been enrolled as a dependent, in order to avail claims for the reimbursement item. “No” indicates the contrary. |
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Effective From |
The date from which enrolment of the family member will be effective |
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Effective To |
The date until which enrolment of the family member will be effective |
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Authorization Status |
Whether the dependent’s enrolment has been authorized, pending or rejected |
Dependent Details – “Select to Authorize Employee Dependent Enrolment” page
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Employee |
The employee code and name of each employee who is a subordinate. The multiline displays the employee codes of only those employees defined as subordinates to the login supervisor, in the Employment Information component. |
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Employee Name |
The name of the employee |
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Item Description |
The code of the reimbursement item for which the employee is eligible for reimbursement. |
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No. of Dependents |
The total number of dependents of the employee. These will be family members of the employee, all of whom are defined already in the “Employee Personal Information” component. |
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Maximum Dependents Allowed |
The permissible number of dependents for an employee, for this reimbursement item. This is specified in the “Create Reimbursement Item”, where the reimbursement item is defined. |
6 Hyperlinked topics below
A supervisor can use this page to authorize the enrolment of his subordinate's dependents.