My Profile

This activity allows the employee to record his/her profile information under various sections such as statutory disclosures, resume details, contact information, education summary, employment summary, skills and additional information. All profile pages, sections are configurable based on configuration setting in Maintain Candidate Portal Configuration Parameters screen available in Candidate Portal Setup Component. Only enabled pages, sections and fields will be visible in Profile screen.

Header Drop-Down Menu

To navigate to another screen from My Profile, use the drop-down menu available in the header. Navigate to Search Positions, Home page, Track My Applications, Change Password or Logout from the application using the drop-down menu available in the header.

If you require importing profile from LinkedIn after Login using LinkedIn, on click of the Import from LinkedIn button, a confirmation pop up message will appear. On click of 'OK', the profile details will be imported from LinkedIn.

If you haven’t signed in using LinkedIn, click “Sign in with Linked in” button. A callout to validate LinkedIn credentials launches and after successful validation of credentials, the Import from LinkedIn button gets enabled and the Sign in with LinkedIn button gets hidden. On click of the Import from LinkedIn button, a confirmation pop up message will appear. On click of 'OK', the profile details will be imported from LinkedIn.

Disclosures

Diversity Questionnaire

Ethnicity and Race

Enter the following details under “Ethnicity and Race” section:

Ethnicity

From the drop-down list box, select the ethnicity. The combo is loaded with various options for you to choose. The drop-down is defaulted with “Select” on launch of the page.

Note: You also have the option not to disclose.

Race

From the drop-down list box, select the race. The combo is loaded with various options for you to choose. The drop-down is defaulted with “Select” on launch of the page.

Note: You also have the option not to disclose.

Gender

From the drop-down list box, select the gender. The combo is loaded with various options for you to choose. The drop-down is defaulted with “Select” on launch of the page.

Note: You also have the option not to disclose.

Click the hyperlink “What are the Ethnicity / Race Definitions?” to view the definitions of different races in PDF format.

Protected Veteran Status

Enter the following field details under “Protected Veteran Status” section:

Veteran Status

From the drop-down list box, select the required status. The combo is loaded with various options for you to choose. The drop-down is defaulted with “Select” on launch of the page.

Note: You also have the option not to disclose.

Discharged Date

Enter the discharge date, if you are a veteran and have disclosed the details.

Click the hyperlink “What is a Protected Veteran Status?” to view the details of protected veteran status in PDF format.

Disability Status

Enter the following details under “Disability Status” section:

Disability Status

From the drop-down list box, select the required disability status. The combo is loaded with various options for you to choose. The drop-down is defaulted with “Select” on launch of the page.

Note: You also have the option not to disclose.

Disability Learned Date

Enter the disability learned date, if you have a disability and have disclosed the details.

Select the check box next to “Need Reasonable Accommodation” if any reasonable accommodation is needed.
Click the hyperlink “How do I know If I have disability?” to view the details of disabilities in PDF format.

Candidate Privacy Consent

Select the check box next to “I acknowledge” to accept the candidate privacy policy of the organization.
Click “Save & Proceed” push button to save the details entered and navigate to the next screen.

Resume

This tab enables a candidate to attach a resume and covering letter.

Resume

To upload resume details,

Click “Attach Resume” pushbutton to upload the resume as an attachment. To update resume attachment, click on the “Update Resume’ button and re-upload the updated file.
Enter any information or remarks related to resume in the Text Box provided.
Click to delete the uploaded resume. A confirmation message appears to delete the file.
Click “Ok” to delete the file otherwise click “Cancel”.

Covering Letter

To upload covering letter,

Click “Attach Covering letter” pushbutton to upload the covering letter as an attachment. To update/modify the covering letter attachment, click on the “Update Covering Letter’ button and re-upload the updated file.
Enter any information or remarks related to covering letter in the Text Box provided.
Click to delete the uploaded resume. A confirmation message appears to delete the file.
Click “OK” to delete the file otherwise click “Cancel”.

Contact Information

This tab enables a candidate to enter contact information of the candidate.

Enter the following field details:

First Name	The first name of the applicant. Mandatory.
Middle Name	The middle name of the applicant.
Last Name	The last name of the applicant. Mandatory.
Email ID	The email ID of the applicant. Mandatory.
Phone	The phone number of the applicant. Mandatory.
Address (Line 1)	The first line of address of the applicant. Mandatory.
Address (Line 2)	The second line of address of the applicant.
Country	The Country of the applicant. From the drop-down list box, select the Country to which the applicant belongs. Mandatory.
State	The State of the applicant. From the drop-down list box, select the State to which the applicant belongs. Mandatory. If state is not available as part of the list box, select the option ‘Not Specified’.
City	The City of the applicant. From the list edit box, select the City to which the applicant belongs. Mandatory. If city is not available as part of the list box, select the option ‘Not Specified’.
ZIP/Postal Code	The ZIP/postal code number of the applicant. Mandatory.

Relevant URLs

Enter the following field details:

Website	The website of the applicant.
Blog	The name of the blog link of the applicant.
Social Network Profile 1	The social network profile 1 of the applicant.
Social Network Profile 2	The social network profile 2 of the applicant.

How did you get to know about us?

Source Type	The source type is the source through which the candidate got to know about the vacancy or the organization. From the drop-down list box, select the required source type. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Specify name of referrer in case of employee referral	The name of the referrer person. Conditionally Mandatory. To be specified if Source Type is Employee Referral.
Specify, if source type is “others”	Enter the name of the source type which is not available as part of the options in the Source Type combo, if “Others” is selected from “Source Type” combo. Conditionally Mandatory.
Specify employee code of referrer	The employee code of the referrer. Conditionally Mandatory. To be specified if Source Type is Employee Referral.

Note: If the candidate visits this section for the first time, all the fields will be blank. If the details had already been saved by the candidate either on click of ‘Save and Proceed’ or on submission of profile, the saved details are fetched. You are allowed to edit the details and save again.

Select the check box next to “Have you worked with us earlier?”, if you have worked with this organization earlier.

If yes, specify employee code/email id

If the candidate has worked in this organization earlier and the checkbox is ticked then in such case enter the previous employee code/organizational email address used during previous stint with the organization. Conditionally Mandatory.

Click “Save and Proceed” in the “Contact Information” page to save the entered details and navigate to the next screen.

Education

The “Education” tab enables you to enter the education details.

To add education details,

Click to navigate to the “Education” pop-up.
Enter the following field details:

Education	From the drop-down list box, select the education, education level and specialization to specify the academic level of education. The qualifications in the combo are loaded from the Qualification master. If the qualification of the candidate is not available as part of the list box, choose the option ‘Others’. Mandatory. Note: On selecting a qualification from the list edit, the qualification description appears in the list edit field and the specialization and education level is displayed below the list edit field.
Education (If, Others)	If Education is selected as “Others”, you are allowed to enter the name of the education using free text in this field.
College / University	From the drop-down list box, select the college/university. The values in this combo are loaded from the Institution quick codes. The system displays “Select” by default on launch of the page. If college/university of the candidate is not available as part of the institution master, the candidate can choose the option ‘Others’. Mandatory.
College / University (If, Others)	If College/University is selected as “Others”, you are allowed to enter the name of the college/university using free text in this field.
Graduated/ Completed	Select “Yes” if the candidate is graduated/completed otherwise click “No” Select “Still Attending” if the candidate is still attending the course.
Start Date/End Date	The start and end date of the education. Note: You are allowed to pick the start and end dates of the education in these fields using the date picker option.
Nature/Mode	From the drop-down list box, select the option to specify the nature of study. The values in the combo are loaded from the user defined quick codes.
Class	From the drop-down list box, select appropriate option. The values in the combo are loaded from the user defined quick codes.
CGPA / Percentage	The Grade Point Average or Percentage of marks obtained.
Maximum	The maximum marks against which the applicant scored the Grade Point Average or percentage.
Attachment	Proof of completing this education stream.

Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The education (in bold) and College/University. Note: If education is selected as “Others’ in the combo then display the education details entered in the Education (if others) field. If institution is selected as “Others” in the combo then display the institution entered in “College/University (If, Others)” field.
Second Column	The date, month and year of qualification start and end dates including nature/mode within brackets. The qualification level and specialization is displayed in the next line.
Third Column	The CGPA/Percentage is displayed in the third column if entered by the candidate.
Fourth Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Education” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered. On saving, the pop-up will autoclose if all the validations are successful.
Fifth Column	The option to delete (Delete icon) is available. Click icon in the row to delete the education details. Note: On clicking the icon the education details gets deleted and will disappear from the grid.

Certifications

The “Certifications” section enables you to enter the certification details.

To add certification details,

Click to navigate to “Certifications” pop-up.
Enter the following field details:

Certification Name	The name of the certification acquired by the applicant. Mandatory.
Certification Authority	The organization from where the applicant acquired/completed the certification course. Mandatory.

Select the check box next to “This certificate does not expire”, if the certificate does not expire.

Valid From / Valid to	The Valid From and To dates of certification.
Attachment	Proof of achieving the certification.

Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The certification name (in bold) followed by the certification authority.
Second Column	The valid from and valid to dates of certification.
Third Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Certifications” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fourth Column – Delete	The option to delete (Delete icon) is available. Click icon in the row to delete the certification details. Note: On clicking the icon the certification details gets deleted and will disappear from the grid.

Click “Save and Proceed” in the “Education” page to save the entered details and navigate to the next screen.

Employment

The ‘Employment Summary’ page has sections to capture Employment Summary, References and Profile Summary.

Employment Details

The ‘Employment Details’ section enables you to add employment details.

To add employment details,

Click to navigate to the ‘Employment Summary’ pop-up:
Enter the following field details:
Select the “Current Employer” checkbox, if the details entered pertain to organziation in which you are currently employed.

Position / Job Title	The position or job title of the applicant. Mandatory.
Organization	The name of the organization in which the applicant worked previously. Mandatory.
Start Date	The date from which the applicant worked in the organization. Mandatory.
End Date	The date till which the applicant worked on the organization.
Location	The location in which the organization exists. Mandatory.
Reason for Change	The reason for which the applicant opted to change his/her earlier job.
Annual Salary	The annual salary of the applicant in the earlier organization.
Currency	Select an option from the ‘Currency’ combo to specify the name of the currency in which the remuneration was paid.
Reason for Change	The reason for which the candidate is seeking another job.
Attachment	Experience letter / Relieving letter or supporting documents as proof for having worked with the employer.

Click “Save” to save the employment summary details.

The following details are displayed in the multiline:

First Column	Position title (in bold) followed by the Organization.
Second Column	The start date and end date followed by duration in months. Note: For current employer, end date will be replaced by the text “Till Date”.
Third Column	The work location.
Fourth Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Employment Summary” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fifth Column – Delete	The option to delete (Delete icon) is available. Click icon in the row to delete the employment details. Note: On clicking the icon the employment details get deleted and will disappear from the grid.

References

The “References” section enables you to enter the reference details of the candidate.

To add reference details,

Click to navigate to “References” pop-up.
Enter the following field details:

Name	The name of the reference person. Mandatory.
Position / Job Title	The position or job title of the reference person. Mandatory.
Organization	The name of the organization in which the reference person is working. Mandatory.
Phone Number	The phone number of the reference person. Mandatory.
Email Id	The email ID of the reference person. Mandatory.

Click “Save” to save the reference details.

The following details are displayed in the multiline:

First Column	The Name (in bold) followed by the Position/Job Title.
Second Column	The phone number followed by the email id.
Third Column	Organization
Fourth Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “References” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fifth Column – Delete	The option to delete (Delete icon) is available. Click icon in the row to delete the reference details. Note: On clicking the icon the reference details gets deleted and will disappear from the grid.

Profile Summary

Profile Highlights	The profile highlights of the applicant.
Career Objectives	The career objective of the applicant.

Click “Save & Proceed” in the “Employment Summary” screen to save the details and navigate to the next screen.

Skills

Competencies

The “Competencies” section enables you to specify the competency details of the applicant.

To add competency details,

Click to navigate to the “Competency” pop-up:
Enter the following field details:

Competency	From the drop-down list box, select the competency possessed. The combo is loaded with various competencies for you to choose. If value is unavailable in the list box, choose ‘Others’ and enter the details in the User Specified Competency field. Mandatory.
User Specified Competency	The applicant can enter details in the user specified competency field if competency option chosen in the list box is ‘Others’.
Proficiency	From the drop-down list box, select the possessed proficiency level to specify the applicant’s proficiency in competency. Mandatory.
Experience (in years)	Enter the competency experience in years. Mandatory.

Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The competency (in bold) followed by Proficiency in the competency.
Second Column	Experience in the competency.
Third Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Competency” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fourth Column	The option to delete (Delete icon) is available. Click icon in the row to delete the competency details. Note: On clicking the icon the competency details gets deleted and will disappear from the grid.

Languages Known

This section enables you to specify the languages known to the applicant.

To add language details,

Click to navigate to the “Languages Known” pop-up:
Enter the following field details:

Language	From the drop-down list box, select the language that is known to the applicant. The combo is loaded with various languages for you to choose. Mandatory.
Proficiency	From the drop-down list box, select the language proficiency of the applicant. The combo is loaded with various options for you to choose. Mandatory.

Select the radio button next to “Yes”, if the applicant can conduct business otherwise select “No”.
Select the “Native Language” checkbox, if the known language is the native language.
Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The language name (in bold) followed by the term ‘Native Language’ if it is marked as native language.
Second Column	The proficiency of the candidate in the language. Note: If the candidate has selected “Yes” in the “Can conduct business” combo then the text “Can conduct business” is displayed in the second row. Otherwise, the text “Cannot conduct business” is displayed.
Third Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Language Known” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fourth Column – Delete	The option to delete (Delete icon) is available. Click icon in the row to delete the language details. Note: On clicking the icon the language details gets deleted and will disappear from the grid.

Click “Save & Proceed” in the main screen to save and navigate to the next screen.

Additional Information

The ‘Additional Information’ tab has sections to capture family information, identification information and other details of the applicant.

Family Information

To add family details,

Click to navigate to “Family Information” pop-up.
Enter the following field details:

First Name	The first name of the person. Mandatory.
Last Name	The last name of the person. Mandatory.
Relationship	The relationship of this person with the applicant. From the drop-list box, select an option to specify the relationship of the person with the applicant. The system displays “Select” by default on launch of the page. Mandatory.
Gender	The gender of the person. From the drop-down list box, select the appropriate option. The system displays “Select” by default on launch of the page. Mandatory.
Date of Birth	The date of birth of the person.

Select the “Dependent” checkbox, if the person is dependent.
Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The first name and last name (in bold) followed by the relationship in the second row.
Second Column	The DOB (date of birth) in first row followed by the Dependent status. Note: If the person is a dependent, the text “Dependent” is displayed. If not a dependent, the text “Not a dependent” is displayed.
Third Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Family Information” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fourth Column – Delete	The option to delete (Delete icon) is available. Click icon in the row to delete the details. Note: On clicking the icon the family details gets deleted and will disappear from the grid.

Identification Details

To add identification details,

Click to navigate to “Identification Information” pop-up.
Enter the following field details:

Document Type	From the drop-down list box, select the required document type. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Document Number	The document number of the identification document. Mandatory.
Valid From	The date from which the document is valid. Mandatory.
Valid To	The date till which the document is valid.
Place of Issue	The place at which the document was issued. Mandatory.
Issuing Authority	The issuing authority of the document. Mandatory.
Remarks	Key in any remarks or feedback, if any.

Click “Save” to save the details entered.

The following details are displayed in the multiline:

First Column	The document type (in bold) followed by the document number.
Second Column	The issuing authority in the first line followed by the place of issue in the second line.
Third Column	The valid from and valid to dates.
Fourth Column – Edit	The option to edit (Edit icon) is available. Click icon in the row to navigate to “Identification Information” pop-up. The saved details will be fetched and displayed in the respective fields. You are allowed to make required changes to the field details. Click “Save” to save the details entered.
Fifth Column – Delete	The option to edit (Edit icon) is available. Click icon in the row to delete the details. Note: On clicking the icon the details gets deleted and will disappear from the grid.

Other Details

Enter the following field details:

Gender	The gender of the applicant. From the drop-down list box, select appropriate option. The system displays “Select” by default on launch of the page.
Date of Birth	The date of birth of the applicant should be entered using the date picker field.
Marital Status	From the drop-down list box, select an option to specify the marital status. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page.
Nationality	From the drop-down list box, select an option to specify the nationality of the applicant. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page.

Click “Save & Proceed” to save the details entered. On click of save and proceed in the last page, the user can navigate to the Review and Submit Screen.