Holding or Releasing Payroll Process

Select the “Hold/Release Payroll Process” hyperlink from the left pane.

The “Hold/Release Payroll Process” page appears.

The system displays the following.

Date Format

The date applicable for the login user. Tell me more.

Specify the following values.

Payset Definition Unit	The description of the setup unit in which it is deployed. Tell me more.
Payroll	Specify the payroll whose processing must be held or released.
Payset	From the drop-down list box, select the payset that must be mapped to the payroll.

To select through Search Criteria

Use this method, if you know just a few characters of the process code or an employee code. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you must enter one or more characters that the process period and employee code contains. Search based on wild card characters is also supported. To narrow your search to the closest matching records, you can also enter search criteria for other details such as the name of the employee, the employee type to indicate if the he/she is a regular or contract employee, etc and the dates to indicate the probable period in which the employee joined.

Enter the following search criteria values, in some or all of the following fields.

Process Period From	Enter a value to indicate the probable process period.
Process Period To	Enter a value to indicate the probable process period for which the payroll processing must be held or released.
Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes. Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To view all the employee names containing specific characters type in the starting character or characters of these employee names. Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Status	From the drop-down list box, select “Yes” to indicate records having the status “Release” must be displayed and “No” to indicate that the records having “Hold” status are displayed.

Select the “Get” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.
If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.

If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are available for the selected payset definition unit.

The system displays the following details in the multiline for the employee records that satisfy the search criteria specified.

Employee Code	The unique code identifying an employee
Employee Name	The name of the employee
Assignment No.	The assignment number of the employee
Process Period Description	The description of the process period
Hold Date	The date on which the process is held.
Release (Y/N)	The status of the record. “Yes,” indicates that the payroll process is released. “No” indicates that the payroll process is held.
Release Date	The date on which the payroll process is released.

To hold payroll process

Specify the employee code whose payroll process must be held.

Note: You can enter the employee code in the “Employee Code” column of the multiline, specify the search criteria or select from the “Help” provided.

As you specify the employee code, the employee name is displayed in the “Employee Name” column.

Specify the assignment number of the employee in the respective “Assignment NO” column
Specify the process period for which payroll processing must be held in the “Process Period” column. Help facility available.
From “Release (Y/N)” drop-down list box select “No” to indicate that the payroll processing for the respective employee must be held.
Select the “Save” pushbutton to save the details entered.

The system saves the details entered and displays the system date as the date on which the payroll processing is held in the “Hold Date” column of the multiline.

Note: You cannot hold the payroll process for the employee(s) if the payroll processing has been authorized.

To release a payroll process for employee(s)

Specify the employee code(s) whose payroll process must be released.

Note: You can enter the employee code in the “Employee Code” column of the multiline, specify the search criteria or select from the “Help” provided.

As you specify the employee code, the employee name is displayed in the “Employee Name” column.

Specify the assignment number of the employee in the respective “Assignment NO” column
Specify the process period for which the payroll processing must be released in the “Process Period” column. Help facility available.
From “Release (Y/N)” drop-down list box select “Yes” to indicate that the payroll processing for the respective employee must be held.
Select the “Save” pushbutton to save the details entered.

The system saves the details entered and displays the system date as the date on which the payroll processing for the employees is released in the “Release Date” column of the multiline.

Page Objective

Use this page to hold or release payroll process