Performing Normalization

Select the “Perform Normalization” link from the left pane.

The “Perform Normalization” page appears.

Enter the following

Appraisal Admin Unit	The drop-down list box displays the set of organization units in which the Appraisal Admin component is deployed. Tell me more From the “Appraisal Admin Unit” drop-down list box, select the required organization unit.
Date Format	The date format that is applicable to the login user. Tell me more.
Appraisal Type	From the drop-down list box, select the type of appraisal for which you require to retrieve performance appraisal records. It can be one of the following Annual Appraisal Confirmation Appraisal Contract End Appraisal Any other user-defined quick codes
Appraisal Calendar Code	Enter the code of the appraisal calendar in which the recording of performance appraisal records will be applicable. An appraisal calendar is a specific period of appraisal. For example, the appraisal calendar C1 is for the period 1 January 2003 to 31 December 2003. Help available.
Calendar Short Description	If you select the appraisal calendar through Help, the short description of the calendar is displayed.

Select “Get Overall Appraisal Rating Grade” pushbutton, to retrieve employees who have been assigned any overall appraisal rating grade defined in the appraisal calendar code you selected. Tell me more.
Enter some or all of the following fields

Employment Unit	From the drop-down list, select the employment unit for which you require to retrieve performance appraisal records. This refers to the organization unit that holds the Employment Information component.
Employee Code	To retrieve the appraisal records of all employees whose employee codes contain specific characters, type in the starting character or characters of these employee codes. Alternatively, type in these characters in any combination with wild cards. Example. ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To retrieve the appraisal records of all employees whose employee names contain specific characters, type in the starting character or characters of these employee names. Alternatively, type in these characters in any combination with wild cards. Example, Rob, will search for those employee names that start with Rob. Other examples are Rob and Rb.
Appraiser Code	To retrieve the appraisal records of all employees whose appraiser codes contain specific characters, type in the starting character or characters of these appraiser codes. Alternatively, type in these characters in any combination with wild cards.
Appraiser Name	To retrieve the appraisal records of all employees whose appraiser names contain specific characters, type in the starting character or characters of these appraiser names. Alternatively, type in these characters in any combination with wild cards.
Reviewer Code	To retrieve the appraisal records of all employees whose reviewer codes contain specific characters, type in the starting character or characters of these reviewer codes. Alternatively, type in these characters in any combination with wild cards.
Reviewer Name	To retrieve the appraisal records of all employees whose reviewer names contain specific characters, type in the starting character or characters of these reviewer names. Alternatively, type in these characters in any combination with wild cards.
Assignment No.	To retrieve the appraisal records of all employees whose assignments contain a specific number, type in the number. Alternatively, type in these numbers in any combination with wild cards.
Department Short Description	To retrieve the appraisal records of all the employees belonging to a specific department, type in the starting character or characters of this department. Alternatively, type in these characters in any combination with wild cards.
Job Title	To retrieve the appraisal records of all the employees holding a specific job title, type in the starting character or characters of this job title. Alternatively, type in these characters in any combination with wild cards.
Position Title	To retrieve the appraisal records of all the employees holding a specific position title, type in the starting character or characters of this position title. Alternatively, type in these characters in any combination with wild cards.
Grade Set Short Description	To retrieve the appraisal records of all the employees belonging to a specific grade set, type in the starting character or characters of this grade set description. Alternatively, type in these characters in any combination with wild cards.
Grade Short Description	To retrieve the appraisal records of all the employees belonging to a specific grade, type in the starting character or characters of this grade description. Alternatively, type in these characters in any combination with wild cards.
Search By	From the drop-down list, select the search by which you require to retrieve performance appraisal records. It can be one of the following: Overall Appraisal Rating Overall Reviewer / Appraiser Rating
Normalization Completed	From the drop-down list box, select one of the following: “Yes”, to indicate that the normalization is completed “No”, to indicate that the normalization is not completed
Overall Appraisal Rating From	To retrieve the performance appraisal records of all the employees whose overall appraisal rating falls within a given range based on Search By option, enter the start of this range.
Overall Appraisal Rating To	To retrieve the performance appraisal records of all the employees whose overall appraisal rating falls within a given range based on Search By option, enter the end of this range.
Overall Appraisal Rating Grade	To retrieve the performance appraisal records of all the employees who have been assigned a specific overall appraisal-rating grade, select this grade from the drop-down list box.

Select the “Search” pushbutton.

The multiline displays the following details of the employees that satisfy your search criteria

Employment Unit	The employment unit to which the employee belongs.
Employee Code	The employee code of the employee.
Employee Name	The name of the employee.
Assignment No	The assignment number of the employee.
Department	The department name of the employee.
Position Title	The position title of the employee.
Job Title	The job title of the employee.
Grade Set	The grade set of the employee.
Grade	The grade of the employee.
Overall Self Rating	The overall self rating given by the employee, in the performance appraisal.
Overall Self Rating Grade	The overall self rating grade given by the employee, in the performance appraisal.
Overall Appraiser Rating	The overall appraiser rating given to the employee, in the performance appraisal.
Overall Appraiser Rating Grade	The overall appraiser rating grade given to the employee, in the performance appraisal.
Overall Reviewer Rating	The overall reviewer rating given to the employee, in the performance appraisal.
Overall Reviewer Grade Code	The overall reviewer rating grade given to the employee, in the performance appraisal.

Enter fields required for handling exceptions

Overall Appraisal Rating

The overall appraisal rating given to the employee, in the performance appraisal.

Help available

Overall Appraisal Grade Code

The overall appraisal rating grade given to the employee, in the performance appraisal.

Help available

The multiline displays the following details

Overall Appraisal Rating Grade Description

The overall appraisal rating grade description of the employee.

Enter the fields required for handling exceptions

Final Recommendations	The final recommendation given by the HR.
Overall Reviewer Remarks	The overall remarks on behalf of the reviewer.
Normalization Remarks	The remarks on behalf of the HR.

The multiline displays the following details

Normalization Completed	Indicates the normalization completed status.
Reviewer Code	The employee code of the reviewer.
Reviewer Name	The name of the reviewer.

Check the “Select” box contained in the multiline row of each employee whose overall appraisal rating mist be computed, or
Check the “Select All” box, to indicate to indicate that the overall appraisal rating of all the employees in the multiline must be computed.
Select “Yes” from the drop-down list box of “Have You Completed Normalization” field to specify the normalization completed status else select “No”.
Select the “Save” pushbutton.
Click the “Display Normalization Summary” pushbutton to view the normalization summary details.

To proceed carry out the following:

Select the “Recommendations” link to view the recommendation details.
Select the "9 Box Rating Details" link at the bottom of the page to update the 9 box rating details.
Select the “View Employee Appraisal” link to view the employee appraisal details.

The system displays the following “Normalization Summary” details in the multiline

Rating From	The rating of the employee from which the performance appraisal records to be displayed.
Rating To	The rating of the employee until which the performance appraisal records to be displayed.
Rating Grade Code	The rating grade code given to the employee, in the performance appraisal.
Rating Grade Description	The rating grade description of the employee.
Standard %	The standard percentage of employees falling in the current rating range/grade.
Current %	The actual percentage of employees falling in the current rating range/grade.
Standard No. Of Employees	The standard number of employees whose performance appraisal is performed.
Current No. Of Employees	The current number of employees whose performance appraisal is performed.

The system displays the Normalization Bell Curve.

To proceed carry out the following:

Select the "9 Box Rating Details" link at the bottom of the page to update the 9 box rating details.

6 Hyperlinked topics below

Page Objective

Use this page to perform the normalization for all the employees.

“Get Overall Appraisal Rating Grade” pushbutton

When you select the “Get Overall Appraisal Rating Grade” pushbutton, the system will load all the rate grades defined already for the selected appraisal calendar, in the “Get Overall Appraisal Rating Grade” drop-down list box. This list box is a search field under the “Search Criteria” group box. For example, the appraisal calendar you selected is CAL1, for which the following rate grades were defined: “Excellent”, “Very Good”, “Good” and “Poor”.

When you enter search criteria, you can now choose any of these rate grades from the “Get Overall Appraisal Rating Grade” drop-down list box, to request the system to retrieve the performance records of all employees who have been assigned this rate grade. If you were to choose “Very Good” from the drop-down list box, the system will retrieve all employees who were assigned the overall rate grade “Very Good” in their performance appraisals.