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Employee Personal Information

Identification Information for Family Members

Identification Details For Family Members – A summary of the activity

This activity is used to save the multiple identification information of the employee’s family members. You can specify the information’s as Document No, Name as in ID, Place of Issue, Issuing Authority, Date of Issue, Valid From, Valid To and. You can attach reference documents for the identification type like scanned Passport copy, Driving License copy etc. You can also filter the data by Identification Type and Identification For.

Identification Details For Family Members

ØSelect the “Identification Information for Family Members” link from the bottom of the “Record Information on Family Members” page.

The “Identification Details For Family Members” page appears.

The system displays the following details in the header.

Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit.
Date Format	The date that is applicable to the login user.
Employee Code	A unique code of the employee. The system displays the value selected in the “Select Employee – Record Family Member Information” page.
Employee Name	The name of the employee. The system displays the value selected in the “Select Employee – Record Family Member Information” page.
Employee Type	The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee, hired on contract for a limited period or is a consultant etc.

ØEnter the following details in the “Search Criteria” group box:

Identification Type	From the drop-down list box, select the identification type to retrieve the details.
Identification For	From the drop-down list box, select the identification for to retrieve the details.

ØClick the “Search” pushbutton to retrieve and displays the details in “Identification Information” multiline.

ØEnter the following details in the “Identification Information” multiline:

Identification For	From the drop-down list box, select for whom the identification has to be made.
Relationship	The relationship of the members. (Display Only)
Identification Type	The type of document which is used to record identification information such as, passport, driving license etc. From the drop-down list box, select the required option. By default, the drop-down list box is for a new record.
Document No	The unique number of the document specified as identification type. For example, if you specify the identification type as passport, you must specify the unique number of the passport in this field.
Name As in ID	The name of the family member as in the identification document.
Place of Issue	The name of the place where the specified document is issued. For example, if an employee received the driving license at Chicago, mention the place of issue as Chicago.
Issuing Authority	The name of the authority who issued the document.
Date Of Issue	The date on which the document is issued.
Valid From	The date from which the document is valid.
Valid To	The date till which the document is valid. For example, if the passport of an employee is valid for two years from the date of issue, specify the end date of the valid period in this field.
Attach Document	Click the attach document icon to upload any document for the identification. More Details.
Remarks	The remarks you want to enter pertaining to the identification details of the employee.

ØClick the “Save” pushbutton to save the identification details of the family members.

Attach Document

ØEnter the following details:

File Id	The name of the file to be attached.
	The path where the file is placed. Click the “Browse” button to locate the path.

ØClick the “Upload” button to upload the file.

ØClick the “Delete File” button to delete the file.