Viewing personal information

Ensure that you are in the "Select Employee" page.

To select through direct entry

Enter the complete code of the employee in the “Employee Code” field.
Select the “View Personal Information” hyperlink beside the employee code field.
The system displays the “View Personal Information” page.

To select through search criteria

Use the search facility to fetch the required record in the multiline.
Select the data hyperlink on the name of the required employee.
The system launches the “View Personal Information” page.
The system displays the following details on top of the page.

Date Format	The date format that is applicable to the login user. More Details.
Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit. Tell me more
Employee Code	The unique employee code and name of the employee. The system displays the value selected in the “Select Employee” page.
Employee Type	The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee or has been hired on contract for a limited period or is a consultant etc.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the contact information record.

Effective From

The date from which the personal information record has come into effect. For a new personal information record, the value entered for the “Confirmation Date” will be displayed as the “Effective From date” by default. If the record has been modified one or more times using the “Update” option, the New Effective From date and time provided during each modification will be displayed as the “Effective From” value for the particular record. The New Effective From date and time provided during the latest modification will be displayed as the “Effective From” date for the current version of the record.

Effective To

The date till which the personal information record will be valid. For a new personal information record, the “Effective To” field will be blank. If the record has been modified one or more times using the “Update” option, the system closes the existing record with the “Effective To” value as one minute prior to the new Effective From date and time specified during each modification. Hence, the “Effective To” value for any record will be one minute prior to the new “Effective From” value of the succeeding version of the record. The “Effective To” value for the latest version of the record will be blank.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Viewing Personal Information

You can view the following personal information details of the employee.

Title	The title which you can use for the employee, for example, “Mr”, “Ms”, “Dr”.
Employment Status	The status of the employee. For example, if the employee has been hired; the system displays the value as “Current”. If the name of the employee has been removed from the records of the employer, the system displays the value as “Terminated”.
First Name	The first name of the employee.
Middle Name	The middle name of the employee.
Last Name	The last name of the employee.
Known As	The name by which the employee is usually known. For example, an employee by name Carolyn might generally be known as “Lynn”.

Note: The first name entered for the employee will be defaulted in this field if no value has been specified.

Country	The name of the country to which the employee belongs.
State	The name of the State to which the employee belongs to in the country specified.
NRIC/FIN Number Format	The format of the NRIC/FIN number.
NRIC/FIN Number	The NRIC/FIN number of the employee.
SIN	The Social Personal Number of the employee. For countries other than the U.S. the system will display the value specified for the equivalent identification title.
Date of Birth	The date of birth of the employee.
Hire Date	The date on which the employee has been hired.
Confirmation Due Date	The date and time on which the employee will be confirmed. The confirmation date and time should not be prior to the date of birth and the hire date. In case of rehire, it should not be earlier than the rehire date.
Rehire Date	It the employee quit the organization and joined again, the system displays the date and time on which the employee has been rehired.
Actual Confirmation Date	The date and time on which the employee has been confirmed. You can enter specify this detail in case of the employee’s confirmation being postponed or advanced by owing to administrative or performance related reasons. For example, if an employee’s confirmation date is specified as 06.11.02, it may be postponed till a later date or advanced by to an earlier date.
Separation Date	The date on which the employee quit the organization.
Gender	The gender of the employee, whether male or female.
Ethnicity	The ethnic identity of the employee, for example, Asian, Caucasian, African .
Marital Status	The marital status of the employee, for example, Married, Single, Divorced.
Nationality	The nationality of the employee.
Religion	The religion of the employee.

You can view the following emergency contact information details in the corresponding fields in the “Emergency Contact Information” group box.

Name	The name of the first contact person.
Relationship with Employee	The relationship of the contact person with the employee, for example, Mother, Father, Spouse, Son .
Phone	The phone number of the first contact person.
Mobile	The mobile phone number of the first contact person.
2. Name	The name of the second contact person.
Relationship with Employee	The relationship of the contact person with the employee, for example Mother, Father, Spouse, Son.
Phone	The phone number of the second contact person.
Mobile	The mobile phone number of the second contact person.
Comments	The comments entered about the personal information.

Page objective

Use this page to view the personal information of the employee selected in the “Select Employee” page.