Employee Code Setup Unit

The organization unit in which employee code parameters are defined for the login organization unit.

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Employee Code Generation Method

Indicates whether the employee code generation method is set as either “Automatic” or “Manual”. If the generation method is set to automatic, then the system increments the current value of the employee code by one and assigns it to the new employee being created. For example, if the current value is 0007, the system increments it by one and assigns 0008 to the new employee file. If you set the generation method to manual, the user has to enter the numeric value of the employee code manually

Length of Employee Code

The maximum length of the employee code. It must be a positive integer less than ten. If you enter the value as nine, it indicates that the maximum length of the employee code cannot exceed nine characters. For example, if you specify that the employee code must have a prefix and assign the prefix length as three, the maximum character length of the numeric part of the code will be six characters.

Employee Code Prefix

Indicates whether the employee code should have a prefix or not.

• “Yes” indicates that  the employee code must have a prefix:

• “No” indicates otherwise.

Length of Employee Code Prefix

The maximum length of the employee code prefix. This value must be a positive integer less than the maximum length set for the employee code. If the maximum length of the employee code is specified as nine and if you assign the prefix length as three, the maximum character length of the numeric part of the code will be six characters. Enter the following details in the corresponding columns in the multiline.

Prefix

The prefix for the employee code. The prefix length should be less than or equal to the value displayed in the “Length of Employee Code Prefix” field, on top of the multiline.

Start Value

The starting values, from which the employee codes should be generated. Example: the employee codes can be generated from 40,000 or 200, depending on the start value that is set. The current value is set as 0, by default.

If a new employee to the organization is added through the “Add Employee File” activity, the current value will be incremented by 1.

Current Value

Denotes the Employee code value (numeric portion) that was last assigned to an employee through automatic code generation

Inactive

Indicates if the employee code parameters are in active or inactive status.

• “Yes” indicates that the prefix is not activated to function.

• “No” indicates that the prefix is in active status and is available for use.

Comments

The comments entered pertaining to the employee code parameters.