Viewing a grade

Ensure that you are in the “Select Grade” page.

To select through direct entry

Enter the complete code of the grade in the “Grade Code” field.
Select the “View Grade” hyperlink beside the employee code field.
The system displays the “View Grade” page.

To select through search criteria

Use the search facility to fetch the required grade records in the multiline.
Select the data hyperlink on the required grade.
The system displays the “View Grade” page.
The system displays the following details.

Organization Structure Unit	The organization unit in which the organization structure component is deployed Tell me more
Date Format	The date format that is applicable to the login user. More Details
Grade Set Code	The unique code of the grade set to which the grade is be attached. Employees in the organization are classified into different grade sets. For example, all managers can be attached to the grade set ‘Managers’.
Grade Code	The unique code of the grade.
Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the record.

Effective From	The date from which the corresponding version of the grade record is effective.
Effective To	The date till which the corresponding version of the grade record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Viewing details of the grade

The system displays the following grade details.

Grade Short Description	A brief description of the grade. For example, if the grade M1 is attached to the grade set ‘Managers’, you can view the specified short description of the grade, say, ‘Senior Managers’ or ‘Snr Mngrs’.
Grade Long Description	A more elaborate description to make the description of the grade clearer. For example, for the grade M1 for which the short description is specified as ‘Senior Managers’, you can view the specified long description, for example, ‘All managers with more than five years experience'
Inactive	Indicates if the grade is active and available for use or is in inactive status. “Yes” indicates the grade is in inactive status, “No” indicates it is active and available for use.
Applicable to	One of the following three options are displayed:
	“All Org. Units” refers to all the applicable organization units for the setup unit. “Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.
Inactive	“Yes” or “No” is displayed. If it is
	“Yes”, it indicates that the grade cannot be used for subsequent activities.
	“No”, it indicates that the grade is active and available for use. For instance, you can map an employee to a grade.
Comments	The comments entered pertaining to the details entered.

To view the details in any other language

Select the required language from the “Language” drop-down list box.
The system displays the details of the grade record in the required language.

Page Objective

Use this page to view grade details.