Editing a work location

Ensure that you are in the “Select Work location to Edit” page.

To select through direct entry

Enter the complete code of the work location in the “Work location Code” field.
Select the “Edit Work location” hyperlink beside the employee code field.
The system displays the “Edit Work location” page.

To select through search criteria

Use the search facility to fetch the required work location records in the multiline.
Select the data hyperlink on the short description of the required work location record.
The system displays the “Edit Work location” page.
The system displays the following details at the top of the page.

Date Format	The date format that is applicable to the login user. More Details
Organization Structure Unit	The organization unit in which the organization structure component is deployed. Tell me more
Work location Code	The unique code of the selected work location.
Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the work location record.

Effective From	The date from which the corresponding version of the work location record is in effect.
Effective To	The date till which the corresponding version of the work location record is in effect.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Editing Work location Details

You can view and edit the following work location details.

Note: By default, the system displays the values specified previously for the details.

Work location Long Description	A long description to make the work location description more clear. For example, if the short description entered is “CA”, you can enter the long description as “Southern California”.
Work location Short Description	A short description to identify the work location. For example, if the work location being edited is in California, you can enter the short description as “CA”.
Inactive	Indicate whether you want the work location to be active and available for use or otherwise. If the work location is active, it indicates that it is available for use in other activities.
	To deactivate: Select the check box.
	To activate: Leave the check box blank
Effective From	The date from which the new work location takes effect.
	The date is to be entered in the format set by the user in the Set Date Format activity.
Address	The complete address of the work location.
ESI Not Applicable	Select the check box if the ESI is not applicable for the work location.

Country	The country in which the work location is situated. From the drop-down list box, select the required value. The system lists the country names from the interacting Quick Codes component.
State	The state in which the work location is situated in the country specified. From the drop-down list box, select the required value. The system lists the state names from the interacting Quick Codes component.
Local Type	The local type value.
City/Town	The city or town at which the work location is situated in the specified country and state.
Postal Code	The postal index code of the work location.
Phone 1	The first telephone number of the work location.
Phone 2	The second telephone number of the work location
Phone 3	The third telephone number of the work location
Fax 1	The first fax number of the work location.
Fax 2	The second fax number of the work location.
Email	The email address of the work location.
Website	The web address of the work location.

Use the “Contact Information” fields to edit the details of the contact person of the work location.

Contact Person	The name of the contact person.
Phone	The phone number of the contact person.
Fax	The fax number of the contact person.
Mobile	The mobile phone number of the contact person.
Email	The email address of the contact person.
Comments	The comments entered pertaining to the specified details.

To edit comments

Select the book icon beside the “Remarks” field. The system displays a dialog box containing the remarks specified earlier, if any.
You can view and edit the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modifying the record

You can modify the work location record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute previous to the new effective from value. The system opens a new record effective from the new effective from value specified.

To edit the work location, specify the following:

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box.
New Effective From	Enter the date from which a new version of the record should be created with the modifications you made.
Save in Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to translate the record to this language.
Applicable to	Choose the organization unit to which the work location details will be made available. The options in the drop-down list box are described below.
	“All Org. Units” refers to all the applicable organization units for the setup unit.
	“Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

To save work location details

Select the “Save Work Location” pushbutton at the bottom of the page.

To delete work location record

Select the “Delete Work Location” pushbutton at the bottom of the page.

Page Objective

Use this page to edit work location details.