Editing a grade set

Ensure that you are in the “Select Grade Set for Editing” page.

To select through direct entry

Enter the complete code of the grade set in the “Grade Set Code” field.
Select the “Edit Grade Set” hyperlink beside the grade set code field.
The system displays the “Edit Grade Set” page.

To select through search criteria

Use the search facility to fetch the required grade set record in the multiline.
Select the data hyperlink on the required grade set.
The system displays the “Edit Grade Set” page.
The system displays the following details.

Date Format	The date format that is applicable to the login user. More Details
Organization Structure Unit	The organization unit in which the organization structure component is deployed. Tell me more
Grade Set Code	The code of the grade set
Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

The system displays the grade set record in the selected language.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the grade set record.

Effective From	The date from which the corresponding version of the grade set record is effective.
Effective To	The date till which the corresponding version of the grade set record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Editing Grade Set

You can edit any or the entire following grade set details.

Note: By default, the system displays the current values for the grade set details.

Grade Set Short Description	The short description of the grade set. For example, ‘Managers’, ‘Trainees’ etc.
Grade Set Long Description	A more elaborate description of the grade set. For example, if the short description specified is ‘Managers’, the long description can be ‘All managers with more than five years of experience’.
Inactive	Use the check box to activate or deactivate the grade set created. If you choose to activate, the grade set will be available for use in other activities. If you choose to deactivate, the grade set will not be available for use in other activities.
	To activate: Leave the check box blank.
	To deactivate: Select the check box
Comments	The additional comments you want to enter pertaining to the details specified.

To edit comments

Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modifying the record

You can modify an existing grade set record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute previous to the ‘new effective from’ value. The system opens a new record effective from the “New Effective From” value specified.

Specify the following.

Modification Option	Select the required modification option from the drop-down list box. It can either be “Correct” or “Update”.
New Effective From	Enter the date and time from which a new version of the record after modifications, should be created.
Save in Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to translate the record to this language.
Applicable to Organizational Units	Choose the organization unit to which the grade set details will be made available. The options in the drop-down list box are described below.
	“All Org. Units” refers to all the applicable organization units for the setup unit.
	“Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

To update the changes

Select the “Save” pushbutton at the bottom of the page.

To delete the record

Select the “Delete” pushbutton at the bottom of the page.

Page objective

Use this page to edit grade set details.