Compensation Template

This feature provides a detailed overview of the existing Grade Based Salary Structure with additional options. The goal is to provide the functional specifications that will be used for defining the compensation across all the grades, grade sets and work locations.

The Group Based Salary Structure (GBSS) will be used to manage Compensation Information at HR level. The values will be fetched from the GBSS screen into the ‘Compensation Information’ screen.

Enter the following field details in the header:

OU	From the drop-down list box, select the organization structure unit. Mandatory.
Employment Unit	From the drop-down list box, select the employment unit for which you require the grade based salary structure. The system displays "Select” by default on launch of the page. Mandatory.
Grade Set	From the drop-down list box, select the grade set. The combo is loaded with various options including “All”. Mandatory.
Grade	From the drop-down list box, select the grade. The combo is loaded with various options including “All”. Mandatory.
Work Location	From the drop-down list box, select the work location. The combo is loaded with various options including “All”. Mandatory.
Currency	The system displays the currency in which the salary is paid to the employees in “Currency” field.
Duration	Latest duration will be displayed by default. Duration will be blank for a new record.

Click “Get Details” to fetch and display all the available details of the most recent record for the selected Grade Set – Grade – Work Location combination.
Enter the following field details in the header of the multiline:

Periodicity	From the drop-down list box, select the periodicity as ‘Monthly’, ‘Bi-Monthly’, ‘Weekly’ and ‘Yearly’. This is the final periodicity of the entire compensation.
Compensation Amount	Enter the compensation amount.
Percentage of Compensation	Enter the percentage of compensation.
Flexi-Benefit Amount	Enter the flexi benefit amount if applicable which can be varied by employee.

Enter the following field details in the multiline:

Pay Element Code	The code identifying the pay element. Mandatory. Help facility available.
Classification	Displays the pay element classification of the selected pay element. Note: The pay element classified as deductions are not allowed in compensation template.
Description	Displays the description for the entered pay element code.
Value	The value that is payable to the employees of the grade against the specific pay element.
Amount/Percentage/Rule	From the drop-down list box, select any one of the following options: Amount – Indicates the pay element value will be defined as amount. Percentage – Indicates the pay element value will be defined as percentage. Rule – Indicates the pay element value which will be computed based on the specific rule.
Derived Type	From the drop-down list box, select either one of the following derived types if the pay element is defined as percentage: Pay Element – Indicates the pay element amount is derived as a percentage of a specific pay element. CTC – Indicates the pay element is derived based on the CTC. Accumulator – Indicates the pay element amount is derived based on the accumulator.
Derived Type Code	The code of the pay element or accumulator depending on the selection of the Derived Type.
Rule	The rule applicable for computing the pay element amount, if you have selected the option “Rule” from the ‘Amount/Percentage/Rule’ drop-down list.
Periodicity	From the drop-down list box, select the periodicity as Hourly/Monthly/Weekly. This will be the frequency or the periodicity at which the amount will be paid against the pay element.
Conversion Factor	Converts multiline periodicity into header periodicity; this will be the case when both the periodicities are different. In case of same periodicity the conversion factor will be defaulted to 1. Note: You are allowed to edit this field.
Variable at Employee Level	From the drop-down list box, select either “Yes” or “No”. Yes – Indicates that a different value for the pay element can be specified in the “Record Employee Salary Details” activity (Compensation component) for employees. No – Indicates the contrary.
Flexi-Benefit	From the drop-down list box, select “Yes” or “No” to indicate whether the pay element amount is fixed or variable at employee level.
Option	From the drop-down list box, select either “Yes” or “No” to indicate whether the employee in the grade can opt for the selected pay element or not.
Mutually Exclusive	The elements which are mutually exclusive to the element for which information is recorded. These are comma separated pay element codes. Note: You are allowed to edit this field.
Minimum	The minimum value to the variable element. Note: You are allowed to edit this field.
Maximum	The maximum value to the variable element. Note: You are allowed to edit this field.
Enumeration	Editable field to enumerate the values for elements which are variable at employee level.
User Guidance	Editable field for giving user the assistance to enter the values for variable elements in “My Flexi Options” screen.
Sequence No.	The sequence number of the pay element for computation.
Computed Value	Displays the computed value.
Remarks	Key in any remarks or feedback, if any.
Proration Applicable	From the drop-down list box, select either “Yes” or “No” to indicate whether proration is applicable for the selected pay element.
LOP	From the drop-down list box, select either “Yes” or “No” to indicate whether Loss of Pay (LOP) is applicable for the pay element or not.
Grace Period	The minimum number of grace period units for which LOP can be availed against the pay element.
Grace Period Units	The units of grace period specified.

The system displays the description for the selected pay element in the ‘Description’ field.

Click “Compute”. The system computes and displays the computed amount against the pay element in the “Computed Value” field in the multiline.
The system computes the earnings for all the pay elements in a year and displays the “Computed Compensation” and “Computed Flexi-Benefit”.
Enter the following field details in the footer:

Min. Compensation	The minimum compensation eligible for the employee.
Max. Compensation	The maximum compensation eligible for the employee.
Action	From the drop-down list box, select any one of the following options: Correct – If you have corrected the record, the system overwrites the existing record. New – If you are creating a new record. Update – If you have updated the record with new information. As a result, a new record is created and a history or records is maintained.
New Effective From	The date from which the updated record becomes operational. Note: You must enter the date only if you have selected “Update” in the “Action” combo.

Set Accumulator

Click “Set Accumulator” hyperlink to navigate to “Set Accumulator” screen.

Help facility available.

Click “Save” to save the details entered.
Click “Delete” to delete the details.