MSS My Approvals

When the user clicks on the “My Approvals” link in the My Time Off/My Leave widget of Self Service Home page, the “MSS My Approvals” page appears.

This page consists of two grids:

Pending Request (List View)
Team Leave Planner (Calender View)

Grid: List View

List view consists of the following three tiles

Pending
Exceptions
Actioned

Tile: Pending

The count of pending leave requests which are to be approved by the logged in user as per workflow across OUs are displayed.
Click this tile to view all the pending for approval leave requests in the grid.

Tile: Exceptions

The count of pending for approval leave requests that have exceptions is displayed.
Clicking this tile to view all pending leave request that have exceptions in the grid.

Tile: Actioned

The count of all leave applications that have been actioned upon (i.e., approved or rejected) by the logged in user are displayed.
Click this tile to view all the actioned leave requests in the grid.

Request

Enter the following details:

Sort by

From the drop-down list box, select the required option. The combo is loaded with
“Status”, “Start Date”, “Exception Type”, and “Employee Name” options.

Status: If this option is selected from the combo, then the leave requests are sorted in the following order of request status:

Pending Approval
Approved
Rejected

Start Date: If this option is selected from the combo then the leave requests in the grid are sorted in descending order of the leave start dates.

Exception Type: If this option is selected from the combo then the leave requests are sorted with rows containing exceptions appearing first followed by other rows. .

Employee Name: If this option is selected from the combo then the leave request is sorted in alphabetical order of the employee full name.

Note: The “Requests” multiline is refreshed based on the tile selected and the options selected in “Sort By” combo. The sort will be done in ascending order for the option selected.

The following details are displayed in the “Requests” multiline:

Column 1	The following details are displayed under this column: The full name of the employee. The leave type short description. The leave start date (start session for day based leave/ start time for hour based leave) and leave end date ( end session for day based leave/ end time for hour based leave ). The status of the leave request. If the leave request status is ‘Pending for Authorization – Create’ then the status is shown in brown colour. If the leave request status is ‘Pending for Authorization – Cancel’, ‘Pending for Authorization – Alter’ then the status is shown in navy blue colour. If the leave request status is ‘Authorized’ then the status is shown in green color. If the leave request status is ‘Rejected’ then the status is shown in red colour
Column 2	The leave duration in days or hours is shown based on whether it is a day based leave type or hour based leave type.
Column 3	The system generated exception comments for the leave request are shown with an icon. The exception pertains to: Long Leave, Frequent leave and team leave conflict. Team leave conflict exception is shown as ‘X more employees on Leave/ Time Off’.
Column 4	Click icon to approve the leave request referencing the details shown in the grid row. When the” icon is clicked on any row in the grid, then the status of the Leave Request Id corresponding to that row is changed to ‘Approved’.
Column 5	Click icon to reject the leave request. When the “” icon is clicked on any row in the grid, the “Reject Request” pop-up gets launched. The following details are displayed in the “Reject Request” pop-up: The name of the employee who raised the leave request. The leave type short description, start date (start session/start time) and end date (end session/end time) – duration . The reason for leave. The available leave balance. Enter the reason for rejection in the “Rejection Reason” text box. Click “Reject” to reject the leave request. A “success message” appears for leave rejection and the status of the leave request changes to “Rejected”.

Grid: Calendar View

In this view, you can access team leave calendar that provides overall leave details of your team for the selected month in a calendar view format.

Team leave planner data is shown for the current month by default on launch.
Click backward arrow to view previous month data.
Click Forward arrow to view the team leave planner data for the corresponding month.

The following details are displayed:

Column 1

The photo, name and position title of the employee is displayed.

Column 2

The following details are displayed in calendar view with a different color shading in the day wise cells.

Weekly Off in light grey color
Holidays in light blue color
Leave whose status in

“Pending for Authorization – Create” in yellow color
“Pending for Authorization – Cancel” in yellow color
“Pending for Authorization – Alter” in yellow color
“Approved” in green color
“Rejected” in red color
“Partially Approved” in orange color

Click any cell which corresponds to “Pending” or “Partially approved”, then the “Approve/Reject Request” pop-up appears.
Enter the following fields:

Type

From the drop-down list box, select the type of leave. The system lists the leave types corresponding to the pending approval leave requests.

The following details are displayed:

The name of the employee with employee code in braces
The leave type short description, start date (start session/start time) and end date (end session/end time) - Duration
The reason for the leave request
The available leave balance
The status of leave

Remarks

Enter the approval comments or rejection reason.

Click “Approve” button to approve the leave request.
Click "Reject"button to reject the leave request.