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Select “Record Hire Request” from the left pane.
The “Record Hire Request” page appears.
The system displays the following details at the top of the page.
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Request For Hiring Unit |
The organization unit in which the Request For Hiring component is deployed. |
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Date Format |
The date format that is applicable to the login user. |
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Request No. |
The identification number of the hire request. |
Specify the following Vacancy details:
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Vacancy Unit |
The employment unit at which the vacancy exists. From the drop-down list box, select the required value. |
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Requested Date |
The date on which the hire request is submitted. |
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Required By Date |
The date by which the manpower requirement is to be addressed. |
Specify the position for which the hire request is being recorded.
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Position |
The unique code of the position pertaining to the hire request. This field is help enabled. You can access the help feature to select the code of the required position. The system displays the selected position code in this field. |
The details of each position and job are predefined in the interacting Unit Structure component. You can fetch the predefined position details by default to the corresponding fields. To get position details by default,
Specify the position code in the “Position” field.
Select the “Get Position Details” pushbutton.
The system displays the following predefined position attributes.
Note: You can edit any or all of the above details.
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Department |
The department to which the position or job for which the hire request is made. This field is help enabled. You can access the help feature to select the code of the required department. The system displays the selected department code in this field. |
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Job |
The unique code of the job for which the hire request is made. |
The system displays the following details based on the specified job code.
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Employee Type |
The type of the job, for example, regular, contract etc. The employee type indicates if the requirement is for regular employees, contract employees, trainees etc. From the drop-down list box, select the required value. |
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Number Required |
The number of employees required. |
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Grade Set |
From the drop down list box, select the grade set pertaining to the request. |
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Grade |
From the drop down list box, select the grade pertaining to the request. |
Enter the following overtime details.
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Overtime |
From the drop down list box, select:
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Contract Hours |
The number of hours of work for a specified period. |
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Contract Days/Week |
The number of days of work for a week. |
Enter the following fields under "Additional Information".
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Experience Description |
The description of the specified position or job as it should be specified in the job listings. |
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Qualification Remarks |
Any comments on the prerequisites for the vacant post. |
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Reason for Vacancy |
From the drop down list box, select the cause for the vacancy. For example, termination, separation, maternity leave and sick leave. |
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Employee on Leave |
The code of the employee who will be substituted by a new employee. This field is mandatory if a post becomes vacant for a specific period/reason as result of an employee proceeding on leave. |
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Requester |
The employee code and name of the supervisor or his/her representative who submitted the request for hire. |
The system displays the code and name of the employee who has placed the request for hire.
On selecting a grade, the system also displays the following details under "Budget Details".
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Standard Pay/Week |
The budgeted pay for a week for the post, which has become vacant and needs to be filled. |
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Budgeted Headcount |
The planned number of employees for the position-grade set-grade combination according to the paygrid definition. |
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Actual Headcount |
The current number of employees for the position-grade set-grade combination. |
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No. of Termination Requests |
The number of open termination requests that the HR has received till date pertaining to position-grade set -grade combination. |
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Number Required in Open RFHs |
The sum of vacancies in all the active/open hire requests that pertains to the position-grade set-grade combination. |
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Authorization Status |
The status of the hire request. |
Enter detailed comments in the "Comments" field.
To enter details of Work experience/ Comments
Select the book icon beside the “Experience Description” or "Comments" field. The system displays a dialog box.
Enter the comments in the dialog box.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select the “Submit" pushbutton at the bottom of the page to save the specified details.
For new requests, the system sets the status to "Pending Authorization". If the request is automatically authorized, the system allots the status of "Authorized" to it.
Select the "Post Resume" link to attach a resume to a vacancy.
The "Post Resume against a Vacancy" page appears.
6 Hyperlinked topics below
To record the details of a hire request.
You can use this page to record a hire request
To get position details by default
To enter work description/comments