Profile Screening and Shortlisting

This page enables you to carryout applicant screening on the basis of user specified filter criteria and shortlist the profiles for subsequent selection stages. You can screen the profiles and decide on the scope of search inclusion for the profile screening.

You can use the system generated screening list for short listing purposes or use a manual short listing if required. You can screen profiles using filter criteria like RFH criteria; keyword search and competency match count. You can also shortlist profiles using the system screening results as well as manual shortlisting for subsequent selection stages. This enables the user to include profiles that were manually shortlisted for subsequent selection stages.

You can perform three types of screening through this activity – Normal, Incremental and Override Screening. If the type of screening is selected as Normal, the system retrieves and displays all the resumes that match the specified search criteria in the System Screening Results multiline. If the type of screening is selected as Incremental, the system appends all the resumes that match the specified search criteria along with the earlier records in the System Screening Results multiline. If the type of screening is selected as Override Screening, the system overrides all the existing records and displays resumes that match the latest search criteria in the System Screening Results multiline. However, you cannot override profiles which have the status as “Selected”.

You can determine the scope of search inclusion for screening results. For example a user can include rejected profiles of other RFHs or include offer standby profiles of other RFHs or from a particular profile channel. You can carry out normal screening, incremental screening or override screening. You can also shortlist profiles for subsequent selection stages and assessment or reject / select at the shortlisting stage.

Select the “Profile Screening and Shortlisting” activity under the “Recruitment & Selection” business component.

The “Profile Screening and Shortlisting” page appears.

Select the following details.

Action

Select an option from the drop-down list box to perform an action. The system lists “View” and “Maintain” as options.

· View – To view the existing sourcing strategy and selection stages for an RFH.

· Maintain – To create or edit set sourcing strategy and selection stages.

RFH No

The request for hire number for which applicant screening and shortlisting details are recorded. Click the lens icon to retrieve a RFH number from the Help on RFH No. screen. Mandatory.

Search Basis

Select the search basis from the drop-down list box. The combo is loaded with the values “All”, “RFH Criteria”, “Keyword Search” and “Competency Matching”. Mandatory.

The system displays the following:

Position Title	The position for which the RFH is raised.
No Required	The number of positions for which RFH is raised.
Status	The status of the applicant screening and shortlisting details is displayed as “Screening Completed”, “Short Listing Completed” or “Short Listing in Progress”.

Enter the following details in the “RFH Criteria” section.

Total Experience Required (In Years) From	The required number of total experience in years from which to screen the profiles.
To	The required number of total experience in years up to which to screen the profiles.
Gender	Select the gender from the drop-down list box. The combo is loaded with the values “Male”, “Female” and “No Preference”.
Relevant Experience Required (In Years) From	The required number of relevant experience in years from which to screen the profiles.
To	The required number of relevant experience in years up to which to screen the profiles.
Industry Type	Select the Industry Type from the drop-down list box to specify the industry type or sector to which the organization belongs. The combo is loaded with the values from Employee Additional Information activity.
Applicant Age Range (In Years) From	The applicant age in years from which to screen the profiles.
To	The applicant age in years up to which to screen the profiles.
Applicant Mobility	Select an option from the drop-down list box to specify the applicant mobility. The combo is loaded with the values “Yes” and “no”.
Annual Cost To Company (CTC) From	The applicant CTC in years from which to screen the profiles.
To	The applicant CTC in years up to which to screen the profiles.
Candidate Current Location	The current location of the candidate.

Enter the following details in the multiline.

Specification Type	Select the specification type from the drop-down list box. The combo is loaded with the values “Must Have” and “Desirable”. Mandatory.
Qualification (from master)	The qualification from master.
Qualification (user text)	The qualification of user text.
Relational Operator	The relational operator for the qualification.
Minimum Percentage	The minimum percentage of the qualification.

Enter the following details in the “Keyword Search (Separate Key words by comma)” section.

Note: If the search basis is selected as All or Keyword Search, this section is displayed.

In Profile Summary Line	The keyword that should exist in the profile summary line.
In Work Experience (Responsibilities)	The keyword that should exist in the profile work experience (responsibilities).
In Work Experience (Organization)	The keyword that should exist in the profile work experience (organization).
In Passport Active Visa Details	The keyword that should exist in the profile visa details.

Enter the following details in the “Competency Matching” section.

Note: If the search basis is selected as All or Competency Matching, this section is displayed.

Competency Match Count	Select the count for competency match from the drop-down list box. The combo is loaded with the values “Equal To”, “Less Than”, “Greater Than”, “Greater Than and Equal To” and “Less Than and Equal To”.
Value	The value for competency match count.
Competency Match Ratio	Select the ratio for competency match from the drop-down list box. The combo is loaded with the values “Equal To”, “Less Than”, “Greater Than”, “Greater Than and Equal To” and “Less Than and Equal To”.
Value	The value for competency match ratio.

Enter the following details in the “Search Inclusion” section.

Profile Channel	Select the profile channel from the drop-down list box. The combo is loaded with the values “Direct Entry” and “External Applicant Portal”.
Resume Classification	Select the classification of resume from the drop-down list box. The combo is loaded with the values “General” and “Against RFH”.
Sourcing Basis	Select the basis for sourcing from the drop-down list box. The combo is loaded with the values “Internal”, “External” and “Internal & External”.
Having Passport	Select an option to indicate whether the applicant has passport from the drop-down list box. The combo is loaded with the values “Yes” and “No”.
Include Rejected Resumes of other RFH’s (Similar Positions)	Select an option to indicate whether to include resumes which were rejected from other RFHs of similar positions. The combo is loaded with the values “Yes” and “No”.
Include offer Standby profiles of similar RFH’s (Similar Positions)	Select an option to indicate whether to include offer standby profiles from RFHs of similar positions. The combo is loaded with the values “Yes” and “No”.

Enter the following details.

Screening Type

Select the type of screening from the drop-down list box. The combo is loaded with the values “Incremental”, “Normal” and “Override Screening”.

If the type of screening is selected as “Normal”, the system retrieves and displays all the resumes that match the specified search criteria in the System Screening Results multiline.

If the type of screening is selected as “Incremental”, the system appends all the resumes that match the specified search criteria along with the earlier records in the System Screening Results multiline.

If the type of screening is selected as “Override Screening”, the system overrides all the existing records and displays resumes that match the specified search criteria in the System Screening Results multiline.

Note: You cannot override profiles which have the status as “Selected”.

Click “Screen Profiles as Per Search Criteria”.

The system retrieves and displays the following details in the “System Screening Results” multiline.

Note: The following details are retrieved and displayed from the ‘Maintain Applicant Profile’ screen based on the specified criteria.

Resume ID	The code that identifies the resume ID for which to specify the scheduling details. Click the data hyperlink to launch the “Maintain Applicant Profile” screen through which you can modify the applicant details.
RFH No	The code that identifies the RFH to which the resume is mapped.
Position Title	The position for which the resume is received.
Degree of Fit (count)	The degree of fitness of the profile for the position.
Degree of Fit (%)	The percentage of fitness of the profile for the position.
Competency Match Count	The count for competency match of the resume.
Competency Match Ratio	The ratio for competency match of the resume.
Full name	The full name of the applicant.
Gender	The gender of the applicant is displayed as Male and Female.
Age	The age of the applicant.
Applicant Mobility	The Yes / No flag to indicate applicant mobility.
Industry Type	The type of applicant industry or sector.
Candidate Cur. Loc.	The current location of candidate.
Annual CTC	The annual CTC of candidate.
Qualification	The qualification of candidate.
Total Experience	The total experience of candidate.
Relevant Experience	The relevant experience of candidate.
Current Organization	The current organization of candidate.
Profile Channel	The channel through which profile is received.
Resume Classification	The classification of the resume.
Sourcing Basis	The sourcing basis for having passport.
Having Passport	Indicate whether the applicant has passport or not.
Screening Type	The type of screening is displayed as Incremental, Normal or Override Screening.
Screening ID	The code that identifies the screening number of resume.
Current Status	The current status of the profile is displayed as Profile Created, Edited or Deleted.

Enter the following details in the “System Screening Results” multiline.

Next Action	Select next action on the resume from the drop-down list box. The combo is loaded with the values “Short Listed”, “Selected”, “Rejected” and “On Hold”.
Last Action Date	The date of last action on the resume is displayed.
Reason for Rejection / On Hold	The reason for rejecting or keeping the resume on hold.

Enter the following details in the “Manual Short Listing” multiline.

Resume ID

The code that identifies the resume which is screened and short listed. Click the lens icon to retrieve a resume code from the “Help on Profile Resume ID” screen.

On entering Resume ID, the system displays the following details in the “Manual Short Listing” multiline.

RFH No	The code that identifies the RFH to which the resume is mapped.
Position Title	The position for which the resume is received.
Full Name	The full name of the applicant.
Gender	The gender of the applicant is displayed as Male and Female.
Age	The age of the applicant.
Applicant Mobility	The Yes / No flag to indicate applicant mobility.
Industry Type	The type of applicant industry or sector.
Candidate Cur. Loc.	The current location of candidate.
Annual CTC	The annual CTC of candidate.
Qualification	The qualification of candidate.
Total Experience	The total experience of candidate.
Relevant Experience	The relevant experience of candidate.
Current Organization	The current organization of candidate.
Profile Channel	The channel through which profile is received.
Resume Classification	The classification of the resume.
Sourcing Basis	The sourcing basis for having passport.
Having Passport	Indicate whether the applicant has passport or not.
Current Status	The current status of the profile is displayed as Profile Created, Edited or Deleted.

Enter the following details in the “Manual Short Listing” multiline.

Next Action	Select next action on the resume from the drop-down list box. The combo is loaded with the values “Short Listed”, “Selected”, “Rejected” and “On Hold”.
Last Action Date	The date of last action on the resume is displayed.
Reason for Rejection / On Hold	The reason for rejecting or keeping the resume on hold.

Enter the following details in the “Screening History” section.

Screened By	Select an option to indicate who has screened the resume from the drop-down list box. The combo is loaded with the values “Employee” and “Panel”.
Emp. Code	The code that identifies the employee who has performed the screening. Click the lens icon to retrieve an employee code from the “Help on Employee” screen.
Employee Name	The name of the employee.
Screening Date	The date on which screening is done.
Panel Code	The code that identifies the panel which has performed the screening.
Panel Name	Name of the panel.
Screening Date	The date on which screening is done.

The system displays the following details in the “Data History” section.

Created By	The login ID of the user who created the profile screening and shortlisting details.
Created Date	The date on which the profile screening and shortlisting details was created.
Modified By	The login ID of the user who last modified the profile screening and shortlisting details.
Modified Date	The date on which the profile screening and shortlisting details was modified.