Editing contact information
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4 Select the required contact type using the “Select Contact Information” page.
4 Select the “Create Contact Information” hyperlink at the bottom of the page.
4 The system launches the “Edit Contact Information” page.
4 The system displays the following details at the top of the page.
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Date Format |
The date that is applicable to the login user. |
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Employee |
The name and unique code of the employee. |
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Request Status |
The status of your request. The status displayed will be "Current" since it gets authorized when you save the details. |
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Record Status |
The status of your record. The status displayed will be "Current" since it gets authorized when you save the details. |
Changing contact information details
4 You can change the following contact information details.
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Contact Type |
The contact information type of the selected employee. For example, Communication, Holiday, Permanent or Residential. If you specify the contact type as “Holiday”, it indicates that the contact information being entered pertains to the contact address at which the employee could be contacted on a holiday. From the drop-down list box, select the required contact type. |
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Inactive |
Indicates whether the contact information details are in active status and available for use in other activities or otherwise. If the check box is selected, it indicates that the details are not available for use in other activities. If the check box is blank, it indicates that the details are active and available for use. |
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Address |
The address at which the employee could be contacted under the specified contact information type. Enter the complete address pertaining to the specified contact type. For example, if the contact type specified is “Holiday”, enter the address at which you can contact the employee on a holiday. |
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Primary Address |
Indicates whether the address is the primary address of the employee or otherwise. If the check box is checked, it indicates that the details are not available for use in other activities. If the check box is blank, it indicates the details are active and available for use. |
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Country |
The name of the country of the specified address. From the drop-down list box, select the required country name. |
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State |
The name of the state of the address specified. From the drop-down list box, select the required value. The system lists the names of states available for the country specified. |
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Local Type 1 |
Local type 1 value. |
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Local Type2 |
Local type 2 value. |
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Local type 3 |
Local type 3 value. |
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Postal Code |
The zip number of the city specified. For example, if the city specified is Los Angeles, enter the applicable zip number . |
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Phone 1 |
The contact phone number at the address specified. You can give two phone numbers. Enter the first phone number. |
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Phone 2 |
The contact phone number at the address specified. You can give two phone numbers. Enter the second phone number. |
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Fax |
The fax number at the address specified. |
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Mobile |
The mobile phone number of the employee. |
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The email address of the employee. |
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Home Page |
The web page address of the employee. |
Modifying the record
You can modify an existing contact information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a “New Effective From” date and time. The existing record will become ineffective from one minute prior to the new effective from value. The system opens a new record effective from the “New Effective From” value specified.
4 Specify the following.
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Modification Option |
Select the required modification option, either “Correct” or “Update” from the drop-down list box. |
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New Effective From |
The date and time from which a new version of the record should be created with the modifications made. |
Deleting the record
4 Click inside the “Request for Deletion” check box if you want to delete the record. Upon authorization of the changes, the system deletes the contact information record.
4 Select the “Save” pushbutton to save the changes made.
Use this page to create/edit contact information details.
