Requesting to create secondary assignment

Creating secondary assignment

4 Ensure that you are in the “Select Employee to Record Secondary Assignment” page.

4 Select “Request to Create Secondary Assignment” from the bottom left of the multiline.

4 The “Request to Create Secondary Assignment” page appears.

4 The system displays the following fields.

Date Format	The date format applicable to the login user. More Details.
Employee Name	The name of the employee.
Date of Joining	The date and time, in which the selected employee joined the organization, is displayed.
Assignment No	The secondary assignment number that has been allocated for an employee, in sequential order. The value in this field is system generated.
Assignment Type	The type of assignment undertaken by the employee. Note that you can create secondary assignments for employees of all employee types i.e., regular, contract, volunteer etc.
Assignment Effective From	The date and time from which the secondary assignment defined for the employee, must be activated. The date and time of joining is displayed in this field, by default.
Assignment Effective To	The date and time until which the secondary assignment defined for the employee, must be in effect.
Position	The position code for the selected employee. You cannot define the position for which you do not have access permissions. Help available.

4 Select the Get Position Details pushbutton to view the details related to position.

4 Specifying organizational attributes

Employment Unit	Select the employment unit of the employee from the drop-down list box.
Regulatory region	The region governed by a common law. Select the required regulatory region from the drop-down list box.
Business Unit	Select the business unit of the employee from the drop-down list box.
Work location	The work location where the organization is located. Select the work location of the employee from the drop-down list box.
Company	The company to which the employee belongs.

4 Specifying hierarchy point

Hierarchy Short Description	A short description for the hierarchy. Select the description of the hierarchy from the drop-down list box.
Hierarchy Chain	The hierarchy code of the employee. Help available.
Department	The department code to which the employee belongs. Help available.
Cost Center	The description of the cost center to which the function’s costs are currently assigned. This field is displayed based on the function code, you specify.

4 Specifying job attributes

Job

The job code for the selected employee is displayed.

4 Select the Get Job Details pushbutton to view the details related to job.

Job Description	The job type for the selected employee is displayed. Example: regular, part time.
Job family	The job family to which the selected employee belongs.
Grade set	Select the grade set code for the selected employee.
Job Classification	The job classification for the selected employee. Example: permanent, temporary, contract.
Workers Compensation code	The code pertaining to the workers compensation.
Standard Hours	The standard hours for which the employee is required to work.
Medical check Required	Indicate whether a medical check is required for the selected employee.
Tipped	Specify whether the employee is tipped or not.
Job Level Description	The description of the job level to which the selected employee belongs.
Workers Compensation code	Specify the code pertaining to the workers compensation.
Standard Hours	The standard hours for which the employee is required to work.
Job Level	The level of the job to which the selected employee belongs.
EEO Class	The Equal Employment Opportunity classification, which is captured as part of Job Information.
Grade	The grade code for the selected employee is displayed.
Working Condition	The working condition of the employee’s work place.
Salaried/hourly	Specify whether the employee is paid on a salary basis or hourly basis.
Work Experience	The work experience of the employee.
Medical check requirements	The medical check requirements pertaining to the employee.
Mobile	The mobile number of the employee.
FTE	Full Time Equivalent of the job (If the regular working hours are 8 hrs/day, and if two employees are employed part-time for 4 hours and 6 hours respectively, then their FTE would be 0.5 and 0.75 respectively).
Full time/part time	Specify whether the selected employee is working on a full time or part time basis.
Regular/Temporary	Specify whether the selected employee is hired on a regular or temporary basis.

4 Select the book icon beside the "Comments" field. The system displays a dialog box containing the comments that were entered previously, if any.

4 You can view, modify or delete the content.

4 Select the "OK" pushbutton to save the details and return to the previous page.

4 Select the "Cancel" pushbutton to return to the previous page without saving the details entered.

4 Select the “save" pushbutton to save the details entered.

4 Specify reporting to

Supervisor	The employee code of the supervisor of the selected employee. Help available.
Assignment No	The assignment number of the supervisor.
Department	The department to which the supervisor belongs.
Position Title	The position title of the supervisor.
Job Title	The job title of the supervisor.

4 Specify Benefit-related Information

Union Affiliation	The union to which the employee belongs, in the organization.
Group	The group of the union to which the employee belongs.
Description	The description of the union given by the user.
Comments	Any comments pertaining to the secondary assignment.

4 Select the Save Request pushbutton to save the specified details.

To proceed

4 Select the “Create Compensation Details” link from the “Request to Create Secondary Assignment” page.

Page objective

Use this page to create secondary assignment.