Date Format

The date format applicable to the login user. More Details.

  Employment Unit

The employment unit selected in the “Select employee to record terms and conditions” page.

Employee

The name of the employee.

Assignment No

The assignment number that has been allocated for the employee. 

Position Title

The position title of the selected employee.

Job Title

The job title of the selected employee.

Employee Type

The type of employee  for example, regular, trainee or contractual.      

Department

The department to which the employee belongs.

Terms and Conditions

Select the name of the terms and conditions, from the drop-down list box. The names of the terms and conditions are user-defined. The user lists the names by using quick code component. Examples: notice, bond, and others.

Period

 The period in this field in free text form. For example 2 years

From

The date from which the terms and conditions must be effective.

To

The date until which the terms and conditions will be in effect.

Currency

Select the currency in which the amount or security deposit must be paid, from the drop-down list box. The options in the drop-down list box are obtained from the “Finance” module.

Amount

The amount that is valid for the terms and conditions. Example: In the case that the employee’s offer of appointment provides a condition for sufficient notice to terminate the employment and if the employee chooses not to serve the notice period, he may have to pay a certain amount as compensation.

Note: You must select the currency if amount is specified.

Security Deposit

The amount that has to be given by the employee as security deposit to the organization. Example: If an employee has to undergo some training abroad, he may have to sign a bond and deposit an amount as security deposit, which will be taken by the organization, if there is any default.

Remarks

The remarks on terms and conditions for the employee-assignment. This is a free text field. Example: if the terms and conditions is “Bond”, then the remarks may be “Project in France”.

Request Status

The status of the request made. It could be a request for addition, modification or deletion.

Request for Deletion

This is checked in case of a request for deleting an authorized record.

Authorization Status

The status of the authorization request. It could be pending authorization, authorized or rejected.

Rejection Reason

The reason for rejection of the request. It is mandatory if the record is rejected.