Recording Additional Employment Details

Recording additional employment details

This page enables you to record and maintain additional employment details for an employee. Tell me more.

Select the “Record Additional Employment Details ” link under the “Edit/Delete Primary Assignment” page.

The “Record Additional Employment Details” page appears.

The system displays the following field.

Date Format

The date format applicable to the login user. Tell me more.

The system displays the following details pertaining to the employee code selected in the previous page.

Employee Code	The code identifying the employee selected from the previous page.
Assignment No	The primary assignment number allocated to the employee
Details Effective From	The start date from which the details recorded is effective.
Details Effective To	The end date until which the details recorded is effective.

Select the “Previous” pushbutton to retrieve the previous record.
Select the “Next” pushbutton to retrieve the next record.

To specify General Information

Enter the following in the “General Information” group box:

Employee Type	From the drop-down list box, select the employee type. Example, “Regular”, “Contract”.
Work Type	From the drop-down list box, select the work type of the employee. From the drop-down list box, select either of the following work types for the employee. Full Time Part Time
Job Type	From the drop-down list box, select the classification of the job.
Recruitment Status	From the drop-down list box, select either one of the following recruitment statuses applicable to the employee. “Direct” indicates that the employee is recruited directly by the organization “Agency” indicates that the employee is recruited through an agency.
Job Classification	From the drop-down list box, select the classification of the employee’s job. Example, you can select “Technical”, if the employee’s job is technical.
Contract Status	From the drop-down list box, select either one of the following statuses “Contract” indicates that the employee is hired on contract “Non - Contract” indicates that the employee is not hired on contract
Product	From the drop-down list box, select the product wherein the employee must have been assigned a specific task for manufacturing the product.
Process	From the drop-down list box, select the process wherein the employee must have been assigned a specific task for completion of the process. Example, Moulding
Commission Agent	From the drop-down list box, select “Yes”, if the employee is also a commission agent. Select “No” otherwise.
Holder of Public Office	From the drop-down list box, select “Yes”, if the employee holds as public office. Select “No” otherwise.
Shift	From the drop-down list box, select the shift applicable to the employee.
Schedule	From the drop-down list box, select the schedule applicable to the employee.
Line	The code identifying the production line applicable to the employee.

To specify the any user defined details

Select the required the user–defined values in the “User-Defined 1”, “User-Defined 2”, “User-Defined 3” fields.

Specifying Statutory Information

Enter the following in the “Statutory Board Related Information” group box:

Leave Scheme	From the drop-down list box, select the leave scheme applicable to the employee. Example, 1979 Leave Scheme
Divisional Status	From the drop-down list box, select the employee’s divisional status. Example Division I
Benefits Scheme	From the drop-down list box, select the benefit scheme applicable to the employee. Example “Comprehensive - Co payment”.
Pension Status	From the drop-down list box, select either one of the following pension statuses for the employee Non-pensionable Pensionable
Employment Type	From the drop-down list box, select the employment type of the employee. Example, Monthly Rated.
UIF Applicability	From the drop-down list box, select “Yes” if the employer deducts some amount from the employee’s payroll for the Unemployment Insurance Fund (UIIF). Otherwise, you are to record the reason for not deducting the amount for UIF, from the drop-down list box.

To indicate whether a history of the modifications must be maintained

Enter the following.

Modification Option

Select “Correct” or “Update” from the drop-down list box.

If you select “Correct”, the history of modifications is not stored by the system. The record is merely corrected, and the system treats the modification date of the record to be the same as “Effective Date“ you specified when you created the record
“Update”, the system stores the history of modifications, by inserting a new record to track each change to the record. The previous record is internally closed. When you select “Update”, you must also enter the date from which the changes must become effective.

New Effective From Date

If the edit option you chose is “Update”, specify the date from which the current modification will be in effect. The system maintains the “Effective To Date” of the previous record to be one day less than the “New Effective From” date.

Select the “Save” pushbutton.

To delete the employee’s additional employment details.

Select the employee for whom additional employment details are to be deleted, in the “Select Employee to Record Primary Assignment” page.
Select the “Record Additional Employment Details” link at the bottom of the “Edit/Delete Primary Assignment” page.

The “Record Additional Employment Details” page appears, with the details of the selected employee’s record.

Select the “Delete” pushbutton to delete the record.

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Page Objective

Use this page to record and maintain additional employment details.

Recording additional employment details - An Overview

Through this activity, you can also maintain additional employment information of an employee, which comprises the following:

General information
Statutory board related information

The general information relates to the employee’s job, such as

The type of the employee, whether hired on a regular or on contract basis.
The recruitment status, whether the employee was recruited directly or through an agency.
The shift details of the employee

The statutory board related information relates to the employee’s legalities, such as

The leave scheme and the benefit scheme applicable to the employee.
The pension status and the divisional status of the employee

Modifying and deleting employment details: You can edit the employment details. You can also delete these details, when they are no longer valid.