Contract Information
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Select “Contract Information” activity under the “Employee Information Management – Bulk”.
The “Maintain Contract Details” page appears.
Enter the following field details in the header:
Leave Administration |
The organization unit where the “Leave Administration” component is deployed. |
Client Code |
From the drop-down list box, select the code of the client. |
Client Name |
The name of the client is displayed on selecting the client code. |
Service Location |
The Service Location is displayed on selecting the client code. If there are multiple service locations then select from the combo but if there is only one service location then that will be defaulted. |
Enter the following field details under “Search Criteria” in the header:
Contract Expiry From/Contract Expiry To |
The contract expiry “From/To” date range. Mandatory. |
Store/Branch/Office |
On selecting the client code, the “Store/Branch/Office” is displayed by default. From the drop-down list box, you are also allowed to select the employee’s store/office/branch. The combo is loaded with various options for you to choose. |
Employee Code – Name |
The code and name of the employee. Help facility available |
Department |
On selecting the employee code, the “Department” is displayed by default. From the drop-down list box, you are also allowed to select the department type. The combo is loaded with various values for you to choose. |
Contract Status |
From the drop-down list box, select the status of the contract. The combo is loaded with the values “Authorized”, “New” and “Pending for Authorization”. The system displays “Select” by default on launch of the page. |
Click the “Show Details” pushbutton. The system displays the “Employee Code”, “Employee Name”, “Status”, “Store/Branch/Office”, “Department”, “Job”, “Contract From” and “Contract End” details in the “Maintain Contract Details” multiline.
Enter the following field details in the “Maintain Contract Details” multiline:
Status |
The status of the selected record. The status may be “Success” or “Error” depending on the record selected. |
New Contract From |
The new contract from date. The new contract from date should be one day greater than the old contract end date. Mandatory. |
New Contract End |
The new contract end date. Mandatory. |
Client Mail Date |
The client mail date. Mandatory.
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Contract Status |
The status of the employment contract. The contract status may be “Authorized”, “New” or “Pending for Authorization” depending on the record selected. |
Remarks |
Key in any remarks or feedback. |
Error Remarks |
Any error while creating the record is listed in this field. |
Click “Submit” to submit/save the details entered. On saving, the system checks for all the mandatory validations.
Click “Authorize” to authorize the contract.
Note: On clicking “Authorize”, the system will check for all the mandatory validations and the “Employee Code” generated is authorized and the “Contract Status” will be changed to “Authorized”.