Recording qualification details

Use this page to record the qualification details of an employee.

Ensure that you are in the "Create employee file" or “Record personal information” page.
Select the “Record qualification Information” link at the bottom of the page.

The “Record qualification Information” page appears.

The system displays the following:

Date Format

The date format that is applicable to the login user.

You can view the following in the “Employee details” group box:

HR Setup Unit	The HR setup unit applicable to the login employment unit.
Employee	The unique employee code and name of the employee. The system displays the value selected in the “Select Employee” page.
Employee Type	The type to which the employee belong. For example, contract, regular.

Viewing Effective Dates

You can use the “History Details” group box to view the effective dates of the previous versions of the record.

Effective From	The date from which the personal information record has come into effect.
Effective To	The date till which the personal information record will be valid.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.
Enter the following details in the “Qualification details” multiline:

Qualification Code	The unique code of the qualification. Help available.
Qualification Description	The description of the qualification, for example, MBBS, applicable to the selected qualification code.
Qualification Level	The corresponding academic level of the qualification ,such as, graduation, postgraduation.
Specialization	The specific area of study. For example, if the qualification specified is engineering, you can specify the specialization area as, Mechanical Engineering or Civil Engineering.
Qualification Type	The type of the qualification, for example, License, Certification and Degree applicable to the selected qualification code.
Institution	The institution in which the employee acquired the qualification.
Major	The subjects that come under major subjects, in the specified qualification.
Minor	The subjects that come under minor subjects, in the specified qualification.
Month of passing	The month in which the employee acquired the qualification
Year of passing	The year in which the employee passed out the specified qualification
Duration	The duration for the specified qualification
Time unit	The time unit with respect to the duration of the qualification. For example, month, years.
Nature	The nature of study, by which the employee acquired the qualification. For example, regular, correspondence.
GPA/percentage	The Grade point average of percentage obtained by the employee
Maximum	The maximum score for the specified qualification
Sponsored	Specify whether the employee has been sponsored for the specified qualification
Rank	The rank obtained by the employee.
Class	The class obtained by the emploee
From	The starting period when the course commenced
To	The ending period when the course got completed
Relative Importance	The relative importance of the qualification obtained by the employee.

Modifying the record

You can modify an existing personal information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute prior to the new effective from value.

Specify the following:

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box.
New Effective From	Enter the date and time from which a new version of the record must be created, with the modifications you made.

Select the “Save” pushbutton to save the details entered.

The following details are displayed in the “Record Statistics” group box.

Created by	The name of the person who created the personal details
Created date	The date on which it was created
Last modified by	The name of the person who modified the personal details of the employee.
Last modified date	The date on which the personal details were last modified.