Selecting an employee

Selecting an employee for recording personal information

Use this page to select an employee for recording the details of the employees.

Select “Record personal information” from the left pane.

The “Select employee” page appears.

The system displays the following fields at the top of the page:

Date Format

The date format applicable to the login user.

Select the following from the “HR Set Unit” details group box:

HR Setup Unit

Select the desired HR setup unit from the drop-down list box.

To select through Search Criteria

Use this method, if you know just a few characters of the employee code. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you can enter one or more characters that the employee code contains. Optionally, you can enter the employee name, employee type and the date of joining to narrow your search. Search based on wild card characters is also supported.

Enter the following search criteria values in some or all of the following fields:

Employee Code	To view a particular employee code, type in the code of the employee.
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To view all the employee names containing specific characters, type in the starting character or characters of these employee names in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Date of Joining From	To view all the records from a particular date of joining, type in the starting character or characters of these employee names in any combination with wild cards.
Date of Joining To	To view all the records till a particular date of joining, type in the starting character or characters of these employee names in any combination with wild cards.
Employee Type	Select the type of employee, whether regular, trainee or contractual, from the drop-down list box.

Select the “Search” pushbutton.

Note: To perform an effective search, enter maximum number of fields in the search criteria.

The system displays the results of the search in the following multiline.

Employee Type	The type of employee.
Employee Code	The unique code of the employee.
Employee Name	The name of the selected employee.
Date of joining	The date on which the employee joined the organization

To proceed

Select the required data hyperlink in the multiline to move to the “Record personal information” page.