Edit Employee assignment

Edit employee assignment

Use this page to edit the employee assignment details.

Select the “Edit employee assignment” link from the "Select Employee to Record Assignment", "Record Personal Information" or "Bulk-Create Record Employee Records" page.

The “Edit assignment” page appears.

The system displays the following fields:

Date & Time Format	The date and time format applicable to the login user.
The system displays the following in the “Employee Details” group box:
Employee	The code of the employee.
Date of Joining	The date and time, in which the selected employee joined the organization, is displayed.
Employee status	The status of the employee

Viewing Effective Dates

You can use the “History Details” group box to view the effective dates of the previous versions of the record.

Effective From	The date from which the employee assignment record has come into effect.
Effective To	The date till which the employee assignment record will be valid.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Specifying assignment details

You can specify the following details in the “Assignment/Promotion/Transfer/Separation Details” group box.

Assignment Type

The type of assignment undertaken by the employee. Mandatory.

Reason for Change in Assignment

Select the reason for change in assignment from the drop-down list box. Mandatory.

Position

The position code for the selected employee. You cannot define the position for which you do not have access permissions.

Help facility available.

Click the "Get Position Details" pushbutton to view the details related to position.

Specifying organizational attributes

Enter the following in the "Organizational Attributes" group box:

Employment Unit	The employment unit selected in the previous page.
Company	The company to which the employee belongs.

Specifying job attributes

Specify the following details in the “Job attributes” group box:

Department

The department code of the selected employee. Mandatory.

Help facility available.

Job

The job code for the selected employee. Mandatory.

Help facility available.

Select the "Get Job Details" pushbutton to view the details related to job.
Specify the following details:

Job Description	The job description for the selected employee is displayed. Example: regular, part time. Zoom facility available.
Job family	The job family to which the selected employee belongs.
EEO Class	The Equal Employment Opportunity classification, which is captured as part of Job Information.
Grade set	The grade set code for the selected employee.
Grade	The grade code for the selected employee is displayed.
Job Classification	The job classification for the selected employee is displayed. Example: permanent, temporary, contract.
Working Condition	The working condition of the employee’s work place.
Workers Compensation code	The code pertaining to the workers compensation is displayed.
Salaried/Hourly	Specify whether the employee is paid on a salary basis or hourly basis.
Standard Hours	The standard hours for which the employee is required to work.
Work Experience	Select the number of years of work experience of the employee from the drop-down list box.
Medical check Required	Indicate whether a medical check is required for the selected employee.
Medical check requirements	The medical check requirements pertaining to the employee.
Tipped	Specify whether the employee is tipped or not.
Mobile	The mobile number of the employee.
Status 4	This is a user-defined field, which can be customized in the Basic HR Setup activity of the HR Setup component.
Status 5	This is a user-defined field, which can be customized in the Basic HR Setup activity of the HR Setup component.
FTE	Full Time Equivalent of the job (If the regular working hours are 8 hrs/day, and if two employees are employed part-time for 4 hours and 6 hours respectively, then their FTE would be 0.5 and 0.75 respectively).
Full /part time	Specify whether the selected employee is working on a full time or part time basis.

The following details are displayed in the "Job Rate details" group box:

Standard Rate (per hour)	The standard rate of money to be paid for the employee in that job, per hour
Overtime Rate (per hour)	The amount of money to be paid to the employee for each hour, if he works overtime.

Specify the following in the “Reporting To” group box:

Supervisor

The employee code of the supervisor of the selected employee.

Help facility available.

The following details are displayed in the “Reporting to” group box:

Position Title	The position title of the supervisor.
Department	The department to which the supervisor belongs.
Job Title	The job title of the supervisor.

The system displays the following details in the “Rehire Details group box:

Rehire Date	The date on which the employee was rehired.
Reason for Rehire	The reason for which the employee is rehired..

Modifying the record

You can modify an existing contact information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute previous to the new effective from value.

Specify the following in the “Authorized Date” group box:

Modification Option

Select the required modification option, either “Correct” or “Update” from the drop-down list box. Mandatory.

New Effective From

The date and time from which a new version of the record must be created, with the modifications you made.

Comments

Any comments pertaining to the above details.

Zoom facility available.

To enter comments

Select the Book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Click the “Edit Assignment” pushbutton to save the details and return to the previous page.
Click the “Cancel” pushbutton to return to the previous page without saving the details entered.

To save the details

Click the “Edit Assignment “ pushbutton to save the details entered.
Click the “Cancel” pushbutton if you do not want to save the details.

The following details are displayed in the “Record Statistics” group box.

Created by	The name of the person who created the assignment details
Created Date	The date on which it was created
Last Modified by	The name of the person who modified the assignment details of the employee.
Last Modified Date	The date on which the assignment details were last modified.