Creating non-regular employee assignment

Use this page to record assignment details for a non-regular employee.

Select the “Create Non-Regular Employee Assignment” link in the "Select Employee to Record Assignments of Non-Regular Employees" page.

The “Create Non-Regular Employee Assignment” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed and are to be entered in this page.

The system displays the following fields in the "Employee Details" multiline:

Employee Name	The unique code and name of the employee.
Date of Joining	The date and time, in which the selected employee joined the organization, is displayed.
Enter the following field:
Employee Type	Select the type to which the selected employee belongs, from the drop-down list box.

Specifying assignment details

Specify the following details in the “Assignment details” group box:

Assignment Effective From

The date from which the employee assignment record has come into effect. Mandatory.

Assignment Effective To

The date till which the employee assignment record will be valid.

Position

The position code for the selected employee. You cannot define the position for which you do not have access permissions.

Help facility available.

Click the "Get Position Details" pushbutton provided alongside, to view the details related to position.

Specifying organizational attributes

Enter the following field:

Employment Unit

The employment unit selected in the previous page.

The system displays the following field:

Company

The company to which the employee belongs is displayed in this field.

Specifying job attributes

Specify the following details in the “Job Attributes” group box:

Department

The department code of the selected employee. Mandatory.

Help facility available.

Job

The job code for the selected employee. Mandatory.

Help facility available.

Select the "Get Job Details" pushbutton provided alongside to view the details related to job.

The system displays the following fields:

Job Description	The job type for the selected employee is displayed. Example: regular, part time.
Job family	The job family to which the selected employee belongs.
Enter the following fields:
EEO Class	The Equal Employment Opportunity classification, which is captured as part of Job Information.
Grade set	The grade set code for the selected employee.
Grade	The grade code for the selected employee is displayed.
Job Classification	The job classification for the selected employee is displayed. Example: permanent, temporary, contract.
Working Condition	The working condition of the employee’s work place.
Workers Compensation code	The code pertaining to the workers compensation is displayed.
Salaried / Hourly	Specify whether the employee is paid on a salary basis or hourly basis.
Standard Hours	The standard hours for which the employee is required to work.
Work Experience	Select the number of years of work experience of the employee from the drop-down list box.
Medical check Required	Check this box to indicate whether a medical check is required for the selected employee.
Medical check requirements	The medical check requirements pertaining to the employee. Zoom facility available.
Tipped	Check this box to specify whether the employee is tipped or not.
Mobile	Check this box to specify the mobile number of the employee. Enter the mobile number in the text box provided alongside.
Status 4	This is a user-defined field, which can be customized in the Basic HR Setup activity of the HR Setup component.
Status 5	This is a user-defined field, which can be customized in the Basic HR Setup activity of the HR Setup component.
FTE	Full Time Equivalent of the job (If the regular working hours are 8 hrs/day, and if two employees are employed part-time for 4 hours and 6 hours respectively, then their FTE would be 0.5 and 0.75 respectively).
Full / Part time	Specify whether the selected employee is working on a full time or part time basis.

The system displays the following details in the "Job Rate Details" group box:

Standard rate (per hour)	The standard rate of money to be paid for the employee in that job, per hour
Overtime rate (per hour)	The amount of money to be paid to the employee for each hour, if he works overtime.

Specify the following in the “Reporting To” group box:

Supervisor

The employee code of the supervisor of the selected employee.

Help available.

The system displays the following details in the “Reporting to” group box:

Position Title	The position title of the supervisor.
Department	The department to which the supervisor belongs.
Job Title	The job title of the supervisor.

Enter any comments pertaining to the above details in the “Comments” field.

Comments

Any comments pertaining to the above details.

Zoom facility available.

To save the details

Select the “Create Non Regular Employee Assignment" pushbutton, to save the details entered.