Time and Production Authorization

Select the “Time and Production Authorization” activity under “Time and Production Booking”.

The “Time and Production Authorization” page appears.

Enter the following field details in the header:

Organization Unit

From the drop-down list box, select the required option. The combo is defaulted with the login OU for you to choose. Mandatory.

The system displays the following in the header:

Date Format

The date format that is applicable to the login user.

Note: All dates are derived from the user preference and displayed (for ex. DD/MM/YYYY, DD/MMM/YYYY, MM/DD/YYYY).

Enter the following in the header:

Project

From the drop-down list box, select the required project. The system loads all the projects to which the employee is assigned as supervisor. Employee assignment is referred from Time management - Time sheet Billing and Administration - Employee Project Assignment screen. Mandatory.

Note:

Check if the login user is time sheet supervisor in any project. Though he may be and project manager or program manager or team leader, if he is timesheet supervisor the project is loaded. Similarly load the project for project manager , Program manager and team leader.
Load the project only if Project Employee Activity Task Mapping and BPO Project Attributes are defined for the project. (SRP BPO > BPO project execution > Project employee activity task mapping and SRP BPO > BPO Project Execution > BPO project attributes).
If the billing rule of the project is internal project then load if Project employee activity task mapping is defined. BPO project attributes is not applicable for internal projects.
Project manager, Program manager and team leader mapping is found from project master screen
The authorized records of all employees associated to the project can be viewed by Project manager, Program manager and Team leader. Timesheet supervisor can view the records of only those employees for whom he is mapped as Timesheet supervisor in Employee Project Assignment.

Advance Search

The “Advance Search” section is collapsed on screen launch. The user is allowed to expand this section if he wants to enter additional search criteria.

Enter the following field details under “Advance Search” section:

Employee Code	Enter the code of the employee.
Activity/Process/Transaction	The combo is reloaded when ‘Project’ combo is selected. Note: For ‘outcome based’ and ‘outcome moving average’ billing rule projects, “transaction quick code” is loaded. For ‘transaction’ and ‘transaction slab’ based billing rule projects, “process quick code” is loaded. For other billing rule projects, “activity quick code” is loaded.
Site	From the drop-down list box, select the required option. The combo is loaded with the values “Onsite”, “Offshore” and “Onshore” for you to choose. Note: The values loaded here are same as the values loaded in “Site” combo in “Time Management > Timesheet Billing and Administration > Employee Project Assignment” screen.
Status	From the drop-down list box, select any one of the following statuses to retrieve the time booking entry details of a specific status. Authorized Pending for Authorization Rejected
Date Range	The date range for which you require to view the time booking authorization details.

Click “Get Details” pushbutton. The system displays the following details in the multiline based on the search criteria:

Note: The count of number of records ‘pending for authorization’ is displayed in the header of the multiline.

Employee Name (Code)	The employee name (employee code) of the relevant time booking record.
Date	The date of time booking is displayed
Project	The Project against which the time booking record is saved.
Activity/Process/Transaction	The Activity/Process/Transaction against which the time is booked.
Task	The task code against which the time is booked.
Task Description	The task description against which the time is booked.
System	This is derived from SRP BPO > BPO Project Execution > Project Employee Activity Task Mapping screen.
Billable Units	The billable units booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. The BPO Project attributes will be defined only in the created OU of the project. This is not applicable for projects whose billiing rule is internal projects.
Non Billable Units	The Non billable units booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero. Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. BPO Project attributes will be defined only in the created OU of the project. This is not applicable for internal projects.
Pended Units	The pended units booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero. Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. BPO Project attributes will be defined only in the created OU of the project. This is not applicable for internal projects.
Carry Forward Units	The carry forward units booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero. Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. BPO Project attributes will be defined only in the created OU of the project. This is not applicable for internal projects.
No Charge Units	The no charge units booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero. Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. BPO Project attributes will be defined only in the created OU of the project. This is not applicable for internal projects.
Item Attribute 6,7,8,9 and 10	The item attributes booked in time and production booking against the time book record. This field can be edited by the authorizer. The authorizer can edit this column only when the attribute is mapped to the relevant project selected for time booking. The edited value cannot be a negative value or Zero. Note: The user is allowed to enter this column only when the attribute is mapped to the relevant project selected for time booking. The Attribute mapping to be referred from SRP BPO > BPO Project Execution > BPO Project Attributes. BPO Project attributes will be defined only in the created OU of the project. This is not applicable for internal projects.
Billing Units Total	The summation of the amounts of billable attributes is displayed. The Attributes billability is defined in SRP BPO > BPO project execution > BPO project attributes. Note: BPO project attributes will be defined only in the created OU of the project. This is not applicable for projects whose billing rule is Internal projects.
Billable Units UOM	The billable unit UOM is displayed. The billable attributes UOM is assigned in SRP BPO > BPO Project Execution > BPO Project Attributes. Note: BPO project attributes will be defined only in the created OU of the project. This is not applicable for projects whose billing rule is Internal projects.
Billable Hours	The billable hours booked in time and production booking against the time book record. This field can be edited by the authorizer. The edited value cannot be negative or Zero. This is not applicable for projects whose billing rule is Internal projects.
Non Billable Hours	The Non billable hours booked in time and production booking against the time book record. This field can be edited by the authorizer. The edited value cannot be negative or Zero.
Total Hours Spent	The total of billable hours + non billable hours.
Site	The combo is loaded with the values “Onsite”, “Offshore” and “Onshore” for you to choose. Note: The values loaded here are same as the values loaded in “Site” combo in “Time Management - Timesheet Billing and Administration - Employee Project Assignment” screen.
Authorizer Remarks	The authorizer can enter the authorization or rejection remarks / feedback in this column.
Role	The role saved against the relevant time book record is displayed.
Location	The location saved against the relevant time book record is displayed
Work Item	The work Item saved against the relevant time book record is displayed. This is entered by the user who has submitted the time booking record for authorization.
Analysis Code	The analysis code saved against the relevant time book record is displayed. This is entered by the user who has submitted the time booking record for authorization
Remarks	The remarks saved against the relevant time book record is displayed. This is entered by the user who has submitted the time booking record for authorization
Status	The status of the time book record is displayed. Note: After submitting the record from Time and production booking screen, the status becomes “Pending for Authorization”. “Submit” is workflow enabled and is routed to authorizer. If the authorizer rejects a record, the status becomes “Rejected”. If the authorizer authorizes a record, the status becomes “Authorized”.

Click “Compute” pushbutton. The system computes the updated billable units and total hours spent.

Note: On selecting any project from the “Project” combo, the “Billable Attributes” Chart section and “Non Billable Attributes” Multiline Summary section get displayed.