Maintain Estimation – A Summary of the Activity
Getting familiar with the pages inside
Go to page… |
To carry out the task… |
Select Maintain Estimation |
Selecting ‘Maintain Estimation’ to maintain estimation details of the customer. |
Maintain Estimation
ØSelect the “Maintain Estimation” activity under “Pre Contracting”.
The “Maintain Estimation” page appears.
ØEnter the following field details in the header:
Organization Unit |
From the drop-down list box, select the required option. The combo is defaulted with the login OU for you to choose. |
Estimation Stage |
From the drop-down list box, select the required option. The combo is loaded with the values “Proposal” and “Project” for you to choose. The system displays “Select” by default on launch of the page. |
Status |
The status of the estimation. The status could be of the following types: · Fresh – On clicking “Save” pushbutton in the tabs · Draft – On clicking “Save” pushbutton · (Pending for Authorization – Create) – On clicking “Submit” pushbutton · (Pending for Authorization – Amend) – On clicking “Amend” pushbutton · Authorized – On clicking “Authorize” pushbutton · Deleted – On clicking “Delete” pushbutton · Rejected – On clicking “Reject” pushbutton |
Proposal ID |
Enter a valid proposal id. This field is defaulted with the proposal id if traversed from the Proposal main screen. Help facility available |
Project ID |
This facility is currently not available. Help facility available |
Estimation Number |
Enter a unique estimation number. Mandatory. Help facility available |
Estimation Version No. |
On entering the estimation number, the estimation version number is defaulted with the value “1”. Mandatory. Note: The version number is updated on clicking “Amend” pushbutton. Help facility available |
Version Effective From Date |
Enter the version effective from date. It is a mandatory field when either clicking on “Save” or “Amend” pushbutton. Mandatory. Note: The Version Effective From Date should not be prior to the Proposal Date or Project Effective From Date. |
The following field details are displayed under “Estimation Details” section:
Proposal Description |
On entering the Proposal ID, the description for proposal is defaulted in this field. |
Project Name |
On entering the Project ID, the name of the project is defaulted in this field. |
Billing Type |
The Billing Type is displayed based on the entered Proposal ID. Based on the billing type, the relevant multiline gets loaded under respective tabs. |
Proposal Currency |
The proposal currency is fetched for the ‘Maintain Proposal’ screen based on the Proposal ID entered from the currency details saved under the ‘Rate Card Details’ section of the “Maintain Proposal” screen. |
Project Currency |
The project currency is fetched from the Project main screen based on the entered Project ID. |
Cost Rate Card ID |
The cost rate card id is fetched from the ‘Maintain Proposal’ screen (if it is defined in the Proposal screen). |
Revenue Rate Card ID |
The Revenue rate card id is fetched from the ‘Maintain Proposal’ screen (if it is defined in the Proposal screen). |
The “Maintain Estimation” page consists of the following tabs:
4 Employee Cost
4 Travel Expenses
4 Other Expenses
4 Revenue Estimate
Tab – Employee Cost
ØEnter the following field details in the header:
Estimation Basis |
From the drop-down list box, select the required option. The combo is loaded with the values “Employee” and “Grade”. The system displays “Select” by default on launch of the page. · Employee – This allows estimating the Milestone based manpower cost – employee wise · Grade – This allows estimating the Milestone based manpower cost – Grade wise |
ØEnter the following field details in the “Employee Costs” multiline:
Milestone ID |
Enter a relevant milestone id. Mandatory. |
Milestone Description |
Enter a description for the entered milestone id. Mandatory. |
Estimated End Date |
Enter the estimated end date for all the milestones. Mandatory. |
Manpower Cost |
The manpower cost for each milestone defined is calculated based on the effort entered grade wise or employee wise. The manpower cost is either the total of grade wise cost or employee wise cost as defined in the multiline. The value is displayed after the estimated effort for the milestones are entered in the relevant popups. |
Estimated Effort |
Enter the estimated effort for the milestone. |
Total Manpower Cost |
The summation of manpower cost of all the milestone ID’s in the grid is calculated and displayed. |
ØClick “Save” pushbutton to save the details entered.
ØEnter the following field details in the “Role based Estimated Effort (Fixed and T&M)” multiline:
Role |
From the drop-down list box, select the required role. The combo is loaded with various values (defined in quick codes) for you to choose. The system displays “Select” by default on launch of the page. |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Efforts |
Enter the estimated effort for combination of role and site. Mandatory. |
Rate |
The rate value is displayed based on the cost rate card. |
UOM |
The UOM is displayed based on the cost rate card. |
Total Value |
The total value is calculated based on the following: Total Value = Rate * Effort |
Total Efforts |
The summation of efforts of all the roles. |
ØClick “Save” pushbutton to save the details entered. The system computes and displays the total efforts and total revenue.
ØEnter the following field details in the “Resource based Estimated Effort (Fixed and TM)” multiline:
Employee Code |
Enter a relevant employee code. Help facility available |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Efforts |
Enter the estimated effort for combination of resource and site. Mandatory. |
Rate |
The rate value is displayed based on the cost rate card. |
UOM |
The UOM is displayed based on the cost rate card. |
Total Value |
The total value is calculated based on the following: Total Value = Rate * Effort |
Total Efforts |
The summation of efforts of all the resources. |
ØClick “Save” pushbutton to save the details entered. The system computes and displays the total efforts and total revenue.
ØEnter the following field details in the “Output Based Estimation” multiline:
Estimation Basis |
From the drop-down list box, has only one option “Grade” and it is defaulted. That is, estimation of the manpower cost can be done grade-wise. |
ØEnter the following field details in “Transaction/Process Unit” multiline:
Transaction/Process Unit |
From the drop-down list box, select the required option. The combo is loaded with the various options for you to choose. These are user defined values defined in quick codes. |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Count |
Enter a relevant count in this field. Mandatory. |
Rate/Count |
The rate value is displayed based on Cost rate card. |
Production Cost |
The production cost is calculated and displayed in this field. Production Cost = Rate * Count |
Manpower Cost |
The manpower cost for each transaction is calculated based on the effort entered grade wise or employee wise. The man power is either the total of grade wise or employee wise cost. |
Total Value |
The summation of production and manpower cost. |
Estimated Effort |
Enter the estimated effort for the combination of grade and site. |
Total Production Cost |
The summation of production cost of all the transaction/process. |
Total Count |
The summation of counts of all the transaction/process. |
Total Manpower Cost |
The summation of manpower cost of all the transaction/process. |
Total Value |
The summation of total values of all the transactions. |
ØClick “Save” pushbutton to save the details entered. On clicking “Save”, the system computes and displays the Total Production Cost, Total Manpower Cost, Total Count and Total Value.
Tab – Travel Expenses
ØEnter the following field details in the “Travel Expenses” multiline:
Grade |
Enter the relevant grade. |
Grade Set |
The grade set is displayed on entering the grade. |
To Location |
From the drop-down list box, select the required location. The combo is loaded with various locations for you to choose. The values in the combo are defined in quick codes. The system displays “Select” by default on launch of the page. |
Travel Remarks |
Enter the relevant travel remarks. |
Travel Type |
Enter the relevant travel type. |
Estimated No of Days |
Enter the estimated number of days. |
Perdiem |
Enter the total perdiem expenses in this field. |
Conveyance |
Enter the conveyance expenses in this field. |
Airfare |
Enter the airfare expenses in this field. |
Visa |
Enter the visa expenses in this field. |
Total Cost |
The total cost is the summation of Perdiem, Conveyance, Airfare and Visa. |
Travel Total Cost |
The travel total cost is the summation of total cost in the ‘Travel Expenses’ multiline. |
ØClick “Save” pushbutton to save the details entered.
Tab – Other Expenses
ØEnter the following field details in the “Other Expenses” multiline:
Cost Head |
From the drop-down list box, select the required option. The combo is loaded with various options (defined in quick codes) for you to choose. |
Cost |
Enter the cost for every cost head, if any. |
Upcharge Cost |
Enter the upcharge cost, if any. |
Ammortisation Cost |
Enter the ammortisation cost, if any. |
Total Cost |
The total cost is the summation of Cost, Upcharge Cost and Ammortisation Cost in the ‘Other Expenses’ multiline. |
Other Cost – Total |
The summation of Total Cost in the ‘Other Expenses’ multiline. |
ØClick “Save” to save the details entered. On clicking “Save”, the system computes total cost and other cost - total.
Tab – Revenue Estimate
ØEnter the following field details in the “Revenue Estimation” multiline:
Milestone ID |
Enter a relevant milestone id. Mandatory. |
Milestone Description |
Enter a description for the entered milestone id. Mandatory. |
Estimated End Date |
Enter the estimated end date for all the milestones. Mandatory. |
Revenue Amount |
Enter the revenue amount for all the milestones. |
Total Revenue Amount |
The summation of revenue amount of all the milestones defined. |
ØClick “Save” pushbutton to save the details entered.
ØEnter the following field details in the “Role based Estimated Effort (Fixed and T&M)” multiline:
Role |
From the drop-down list box, select the required role. The combo is loaded with various values (defined in quick codes) for you to choose. The system displays “Select” by default on launch of the page. |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Efforts |
Enter the estimated effort for combination of role and site. Mandatory. |
Rate |
The rate value is displayed based on the cost rate card. |
UOM |
The UOM is displayed based on the revenue rate card. |
Total Value |
The total value is calculated based on the following: Total Value = Rate per Hour * Effort |
Total Efforts |
The summation of efforts of all the roles. |
ØClick “Save” pushbutton to save the details entered. The system computes and displays the total efforts and total revenue.
ØEnter the following field details in the “Resource based Estimated Effort (Fixed and TM)” multiline:
Employee Code |
Enter a relevant employee code. Help facility available |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Efforts |
Enter the estimated effort for combination of resource and site. Mandatory. |
Rate |
The rate value is displayed based on the revenue rate card. |
UOM |
The UOM is displayed based on the revenue rate card. |
Total Value |
The total value is calculated based on the following: Total Value = Rate per Hour * Effort |
Total Efforts |
The summation of efforts of all the resources. |
ØClick “Save” pushbutton to save the details entered. The system computes and displays the total efforts and total revenue.
ØEnter the following field details in the “Output Based Estimation” multiline:
Transaction/Process Unit |
From the drop-down list box, select the required option. The combo is loaded with various options for you to choose. These are user defined values defined in quick codes. |
Site |
From the drop-down list box, select the required site. The combo is loaded with the values “Offshore”, “Onsite” and “Onshore” for you to choose. The system displays “Select” by default on launch of the page. |
Count |
Enter a relevant count in this field. Mandatory. |
Rate/Count |
The rate value is displayed based on the cost rate card. |
Production Cost |
The production cost is calculated and displayed in this field. Production Cost = Rate * Count |
Manpower Cost |
The manpower cost for each transaction is calculated based on the effort entered grade wise or employee wise. The man power is either the total of grade wise or employee wise cost. |
Value |
The summation of production and manpower cost. |
Total Value |
The summation of total values of all the transactions. |
ØThe following field details are calculated and displayed under “Summary” section on the right side:
Revenue Estimate |
The revenue estimate is calculated and displayed in this field. |
Man Power Cost |
The man power cost is calculated based on the cost rate card value entered in the screen. |
Travel Expenses |
The travel expenses are calculated and displayed in this field. |
Other Expenses |
The other expenses are calculated and displayed in this field. |
Gross Margin (Amount) |
The Gross Margin is arrived by subtracting the total cost from total revenue. Gross Margin = Revenue – Cost. Note: The Gross Margin amount can also be a negative value. |
Gross Margin (%) |
The Gross Margin percentage is calculated using the formula (Revenue – Cost/Cost). Note: The Gross Margin percentage can also be a negative value. |
ØClick “Save” pushbutton to save the details entered. On clicking “Save”, the system computes and displays the Production Cost, Manpower Cost, Count and Total Value.
ØClick “Submit” pushbutton to submit the details entered.
Note: On clicking “Submit” the status will be changed to “Submitted”.
ØClick “Authorize” pushbutton to authorize the estimation.
Note: On clicking “Authorize” the status will be changed to “Authorized”.
ØClick “Amend” pushbutton to amend the estimation.
Note: Estimation is amended only when it is in the authorized status. The changes will be stored and accommodated.
ØClick “Delete” pushbutton to delete the estimation.
ØClick “Reject” pushbutton to reject the estimation.
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