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Select BPO Invoice Simulation

Simulate and generate invoice

Organization Unit

From the drop-down combo, select the required option. The combo is defaulted with the login OU for you to choose. Mandatory.

Customer

From the drop-down list box, select the required customer. The active customers pertaining to the login OU for whom PO has been created are loaded here. The combo is loaded with distinct list of customers (customer code and customer name appears in list edit). Mandatory.

Date Format

The date format that is applicable to the login user.

Note: All dates are derived from the user preference and displayed (for ex. DD/MM/YYYY, DD/MMM/YYYY, MM/DD/YYYY).

Finance Book

From the drop-down list box, select the required option. The combo is loaded with finance books associated to the login OU. By default “Select” is displayed on launch of the page. Mandatory.

Invoice Date Range

Enter the Invoice From and To date. Mandatory.

Note: the Invoice To date cannot be before Invoice From date or greater than max invoice input consolidation date.

Invoice Currency

From the drop-down list box, select the required invoice currency. The combo is loaded with currencies associated to customer. Mandatory.

Note: The combo values are fetched on selecting the customer code from the “Customer” combo. Currencies mapped in ARD in Finance for that customer are referred and loaded.

PO/SOW ID

The PO/SOW ID against which the invoice is generated.

Project Code

The project code against which the invoice is generated.

Project Name

The relevant project name against which the invoice is generated.

Billing Rule

The billing rule of the project.

PO/SOW Currency

The PO/SOW currency.

Invoice Currency

The invoice currency in which the invoice has been generated.

Invoice No

The invoice number which has been generated from this screen is displayed.

Note: The hyperlink will navigate you to the Invoice screen of Finance. The invoice number is data transferred.

Invoice Date

The relevant invoice date.

Invoice Amount

The total invoice amount against the respective invoice.

Note: This is the pre-tax amount transferred from the SRP BPO screen during invoice generation.

Invoice Amount + Taxes

The relevant Invoice amount + Taxes. The final invoice amount from finance is displayed here (The total invoice amount + taxes which are added in customer miscellaneous invoice screen of finance).

Reverse Invoice No

If the invoice generated from SRP is reversed in finance the same is displayed back in SRP. The relevant entries get free again to be consolidated and can be invoiced again.

Note: The hyperlink will navigate you to the Invoice screen of Finance. The invoice number is data transferred.

Reverse Invoice Date

The relevant reverse invoice date.

Reverse Reason

The relevant reverse reason from Finance screen is displayed.

Remarks

The invoice remarks are displayed. It is fetched from the Finance screen.

PO/SOW ID

The PO/SOW ID against which the invoice is generated.

Project Code

The relevant Project Code is displayed

Project Name

The relevant project name.

Billing Rule

The billing rule of the relevant project.

Source OU

This is displayed only for billing rules ‘Transaction based’ and ‘Outcome based’. This is the OU is which the time is booked.

Note: Invoice simulation is done in created OU of projects. The time booking from across OU including the created OU is summarized in created OU of projects.

Role/Process/Transaction

The following details are displayed:

4   For Projects whose billing rule is Flat FTE / Hourly or Productivity based FTE / Hourly, role is displayed

4   For Projects whose billing rule is Transaction based, Process is displayed

4   For Projects whose billing rule is Outcome based or Outcome moving average, Transaction is displayed

Note: This is not applicable for Transaction slab based.

The invoiced Role / Process / Transaction is displayed

Site

The site against which the booking is done is displayed. The invoiced Site is displayed

Rate Card Location

The rate card location against which the booking is done.

Note: Location specific rate card location is displayed here, if not “General " is displayed to signify that common rate card is used.

No. of Person Hours

This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Invoiced No of person hours is shown

No. of FTE

This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly. Invoiced No of FTE is shown

Billable Units

This is not displayed for billing rule Flat FTE / Hourly.

Billable Units against relevant existing invoice is displayed.

Non Billable Units

This is not displayed for billing rule Flat FTE / Hourly.

Non Billable Units against relevant existing invoice is displayed.

Pended Units

This is not displayed for billing rule Flat FTE / Hourly.

Pended Units against relevant existing invoice is displayed.

Carry Forward Units

This is not displayed for billing rule Flat FTE / Hourly.

Carry Forward Units against relevant existing invoice is displayed..

No Charge Units

This is not displayed for billing rule Flat FTE / Hourly.

No charge Units against relevant existing invoice is displayed..

Item Attribute 6,7,8,9 and 10 Units

This is not displayed for billing rule Flat FTE / Hourly.

Item Attribute 6,7,8,9 and10 against relevant existing invoice is displayed..

Total Invoiced Units

The relevant FTE converted to rate UOM for Flat FTE / Hourly and productivity based FTE / Hourly are displayed. For other billing rules the billable output attributes are summed up and shown.

The following 10 are the attributes which records the production output

4   Billable Units

4   Non Billable Units

4   Pended Units

4   Carry Forward Units

4   No Charge Units

4   Item Attribute 6

4   Item Attribute 7

4   Item Attribute 8

4   Item Attribute 9

4   Item Attribute 10

The relevant detail against the existing invoice is shown

UOM

The Rate UOM is displayed for Flat FTE / Hourly and productivity based FTE / Hourly. The relevant billable units UOM is displayed for other billing rules. The detail against the relevant existing invoice is displayed

Rate/Margin %

The relevant rate/margin used in the relevant invoice is displayed.

PO/SOW Currency

The relevant PO / SOW Currency is displayed.

Amount in PO/SOW Currency

This is calculated as follows:

Total Invoice units * Rate / Margin

Adjustment Amount

Any adjustments done in the relevant invoice for which break up is shown is displayed. This control is display only in Show existing invoice details state

Final Amount in PO/SOW Currency

Amount in PO / SOW Currency + Adjustment Amount.

Amount in Invoice Currency

The relevant amount in invoice currency for the invoice is shown.

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Remarks

Remarks stored against the invoice for which break up is shown is displayed.

Invoice No

The relevant invoice number which had been generated from this screen is shown.

Invoice Date

The relevant invoice date is displayed.

Invoice Amount

The total of amount in invoice currency. The total invoice amount before taxes is displayed.

Invoice Amount + Taxes

Invoice amount + taxes are displayed back from Finance screen.

Note: If no tax is added in Finance screen then this would be same as invoice amount.

Usage ID

Usage id which was selected during invoice generation is displayed. This is display only control during Show existing invoice details state.

PO/SOW ID

The PO/SOW ID against which the invoice is to be generated.

Project Code

The projects associated to customer and finance book and that which is confirmed in Invoice input consolidation.

Project Name

The relevant project name.

Billing Rule

The billing rule of the relevant project.

Source OU

This is displayed only for billing rules ‘Transaction based’ and ‘Outcome based’. This is the OU is which the time is booked.

Note: Invoice simulation is done in created OU of projects. The time booking from across OU including the created OU is summarized in created OU of projects.

Role/Process/Transaction

The following details are displayed:

4   For Projects whose billing rule is Flat FTE / Hourly or Productivity based FTE / Hourly, role is displayed

4   For Projects whose billing rule is Transaction based, Process is displayed

4   For Projects whose billing rule is Outcome based or Outcome moving average, Transaction is displayed

Note: This is not applicable for Transaction slab based.

Site

The site against which the booking is done.

Rate Card Location

The rate card location against which the booking is done.

Note: Location specific rate card location is displayed here, if not “General " is displayed to signify that common rate card is used.

No. of Person Hours

This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly.

Note: The confirmed entries Invoiceable hours are summed up and shown

No. of FTE

This is displayed only for billing rules Flat FTE / Hourly and Productivity based FTE / Hourly.

Note: The confirmed entries Invoiceable FTE is summed up and divided by count of entries is shown in this control

Billable Units

This is not displayed for billing rule Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly

Non Billable Units

This is not displayed for billing rules Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.

Pended Units

This is not displayed for billing rules Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly

Carry Forward Units

This is not displayed for billing rules Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.

No Charge Units

This is not displayed for billing rules Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.

Item Attribute 6,7,8,9 and 10 Units

This is not displayed for billing rules Flat FTE / Hourly.

For other billing rules from invoice input consolidation, the lines confirmed are considered. In BPO Project attributes the attribute billability is defined. The units edited in Invoice input consolidation are summed up accordingly.

Total Invoiced Units

The relevant FTE converted to rate UOM for Flat FTE / Hourly and productivity based FTE / Hourly are displayed. For other billing rules the billable output attributes are summed up and shown.

The following 10 are the attributes which records the production output

4   Billable Units

4   Non Billable Units

4   Pended Units

4   Carry Forward Units

4   No Charge Units

4   Item Attribute 6

4   Item Attribute 7

4   Item Attribute 8

4   Item Attribute 9

4   Item Attribute 10

UOM

The Rate UOM is displayed for Flat FTE / Hourly and productivity based FTE / Hourly. The relevant billable units UOM is displayed for other billing rules

Rate/Margin %

The relevant rate/margin picked from the rate card is displayed. For outcome based and outcome moving average billing rules Margin % is displayed. And for others Rate is displayed

PO/SOW Currency

The relevant PO / SOW Currency is displayed.

Amount in PO/SOW Currency

This is calculated as follows: For outcome based and outcome moving average billing rules the formula used Total Invoiced

Total Invoiced units * Margin / 100

For other billing rules it is Total Invoiced Units * Rate

Adjustment Amount

Enter the adjustment amount. This value can be negative.

Final Amount in PO/SOW Currency

Amount in PO / SOW Currency + Adjustment Amount.

Amount in Invoice Currency

Final Amount in PO / SOW currency * Exchange rate.

Note: Exchange rate is the buy rate defined between PO / SOW currency and Invoice currency selected. If invoice currency and SOW currency is same then Amount in invoice currency will be same.

Remarks

Key in any remarks or feedback, if any.

Invoice No

The single invoice is generated for all the lines appearing in the multiline. The invoice number gets displayed in the multiline.

Note: On clicking invoice number, the edit invoice link is launched. User is allowed to add taxes and authorize the invoice generated from Finance screens.

Invoice Date

The relevant invoice date is displayed.

Invoice Amount

The total of amount in invoice currency. The total invoice amount before taxes is displayed.

Invoice Amount + Taxes

Invoice amount + taxes are displayed back from Finance screen.

Note: If no tax is added in Finance screen then this would be same as invoice amount.

Usage ID

This field is displayed when ‘Finance Book’ combo is selected. Usage id is created in finance.

Note: The Usage id associated to relevant finance book and that which has been assigned event of receivable management will be loaded.

Usage ID

This combo is loaded when ‘Finance Book’ combo is selected. Usage id is created in finance. Mandatory.

Note: The Usage id associated to relevant finance book and that which has been assigned event of receivable management will be loaded.

Posting Date

This field is defaulted with the system date on launch of the page. Mandatory.

Note: You are allowed to change this date.

Bill to ID

This field is left blank on launch of the page. When customer is selected from “Customer” combo, this combo defaulted with default bill to id from relevant customer master.

Note: The combo loads will all address ids pertaining to the customer

Billing Address

The default bill to id address is displayed on selecting customer from the “Customer” combo.

Note: When bill to id combo is changed then the relevant billing address from customer master is displayed and all address lines from customer master are concatenated and shown.