Employee ID Generation

The “Employment ID Generation” activity enables you to assign the applicant a unique alphanumeric identifier when the applicant joins the organization. The Employee Code, Employee Number or Employee ID can have a prefix, if required. You are allowed to either define the employee codes manually or request the system to automatically generate it. Additionally, you can specify the nature of employment such as Regular, Consultant, Trainee or Contract, Contract Start/End Date and Offer Status (whether the applicant has joined, offered or dropped the offer for that organization while creating the employee file).

Select the “Employee ID Generation” activity under the “Applicant Management”.

The “Employee ID Generation” page appears.

Enter the following field details in the header:

Client Code

From the drop-down list box, select the code of the client.

The system displays the following in the header:

Client Name	The name of the client.
Service Location	The service location of the client.

Enter the following field details under “Search Criteria” in the header:

Expected DOJ From	The expected date from which the employee can join the organization.
Expected DOJ To	The expected date till which the employee can join the organization.
Employee File Status	From the drop-down list box, select the status of the employee’s file. The combo is loaded with the values “Authorized” and “Pending for Authorization”.
Applicant Name	The name of the applicant.
Applicant ID	The ID of the applicant.
ATS ID	The ATS ID of the applicant
Department	From the drop-down list box, select the department type. The combo is loaded with various departments for you to choose.
Work Location	From the drop-down list box, select the work location. The combo is loaded with various locations for you to choose.
Job	From the drop-down list box, select the job type. The combo is loaded with various options for you to choose.

Enter the following field details under “Default Options” in the header:

Employee Code Prefix	From the drop-down list box, select the prefix of the employee code. The combo is loaded with various options for you to choose.
Employee Type	From the drop-down list box, select the type of employee. The combo is loaded with various options for you to choose.
Offer Status	From the drop-down list box, select the status of the offer. The combo is loaded with various status for you to choose.

Click the “Show Details” push button. The system displays the “Employee DOJ”, “Employee File Status”, “Applicant ID”, “ATS ID”, “Status”, “First Name”, “Middle Name”, “Last Name”, “Unique ID Number”, “Job”, “Work Location”, “Premise”, “Department”, “Cost Center”, “Employee Code Prefix”, “Employee Type” and “Offer Status” details in the “Employee ID Generation” multiline.
Enter the following field details in the “Employee ID Generation” multiline:

Employee Code Prefix	From the drop-down list box, select the prefix of the employee code. The combo is loaded with various options for you to choose. Mandatory.
Employee Code	The code of the employee. Mandatory.
Offer Status	From the drop-down list box, select the status of the offer. The combo is loaded with various options for you to choose. The system displays “Select” by default on launch of the page. Mandatory.
Actual DOJ	The actual date of joining the company. Mandatory.
Employee Type	From the drop-down list box, select the type of employee. The combo is loaded with various options for you to choose. Mandatory.
Contract Start Date	The contract start date of the employment. Mandatory.
Contract End Date	The contract end date of the employment. Mandatory.
Exception	From the drop-down list box, select the required exception option. The combo is loaded with the values “Yes” and “No”. Mandatory.
Error Remarks	Any error while creating the record is listed in this field.

Select the required field and click ‘Submit’ to submit the entered details.

Note: On clicking “Submit”, the Employee Code will be generated and “Employee File Status” will be changed to “Pending for Authorization”.

Click “Authorize” to authorize the employee’s file.

Note: On clicking “Authorize”, the system will check for all the mandatory validations and the “Employee Code” generated is authorized and the “Employee File Status” will be changed to “Authorized”.