PACK SLIP

HR Super Hub – A Summary of the Activity

The HR Super Hub enables the HR to perform all HR operations from a single screen on employees across OUs. The HR Super Hub operates at two levels – Employee Level (for employee level operations) and Group Level (for group level operations).

Getting familiar with the pages inside

Go to page…	To carry out the task…
Select HR Super Hub	To perform all the HR operations and fetch the employee details across all OUs.

HR Super Hub

Ø Select “HR Super Hub” activity under “Administrative Hubs”.

The “HR super Hub” page appears.

The “HR Super Hub” screen consists of the following tabs:

4 Employee Level

4 Group Level

Tab – Employee Level

The “Employee Level” tab is selected by default.

Ø Enter the following details in the header:

Process

From the drop-down list box, select the required value. Mandatory.

Note: The process value with the least sequence number is defaulted in this field. On changing the Process combo value, the corresponding sub process value gets populated in the “Sub Process” combo. The sub process values are populated from the user defined/metadata table where for each process, sub process values are mapped in the ascending order of the sequence numbers. The sub process value with the least sequence number is kept defaulted in the ‘Sub Process’ combo.

Sub Process

On selecting a process, the corresponding sub process values get loaded in the “Sub Process” combo. Mandatory.

Note:

4 On changing the Sub Process combo value, the corresponding tiles are displayed under “Search Results”. The tiles to be displayed are picked up from the user defined/metadata table where for each process, sub process combo, the tiles to be displayed are mapped.

4 The sequence in which the tiles are displayed are also picked up from the meta data table. The tiles are displayed in the ascending order of the sequence numbers.

Ø Enter the following field details under “Search” section:

Existing Criteria

This combo is loaded with the list of search criteria already saved in the “Employee Search Criteria” screen by the logged-in user and by other users after setting the search criteria as “Public”. On launch, this combo is defaulted with the blank value.

Employee Code

Select the employee code through the “Help on employee“ screen.

Help facility available

Employee Name

The name of the employee is displayed on selecting the employee code.

Ø Click “Search” to search for the relevant details.

Note:

On click of “Search” button, search results are determined based on:

4 Existing search criteria value that is selected through the “Existing Criteria” combo (OR)

4 The values provided in the “Employee Code” and/or “Employee Name” fields (OR)

4 The search criteria provided in the “New/Edit Search Criteria” screen.

Wild Card search using Employee Code and Employee Name fields. If the user enters * or % in the Employee Code and Employee Name fields then it treated as wild card search.

The tile with the least sequence number value that is set through the user defined / metadata table for the Process-Sub Process combination is kept selected, DLS is applied on the search results and the resultant search results are displayed under the Search Results grid.

New / Edit Search Criteria

Ø Click “New / Edit Search Criteria” hyperlink to navigate to “Employee Search Criteria” screen.

Ø Enter the following field details:

Search Criteria Name	Enter the search criteria name. Mandatory.
Make Criteria Public	Select this checkbox to make the search criteria public.
Copy From	The “Copy From” combo is loaded with names of all search criteria already saved against the user (both created by self and by others after setting the Search Criteria as ‘Public’). Note: This combo is defaulted with the blank value if it is launched in Create mode. In Edit mode, the search criterion that is being edited is selected from the “Copy From” combo.
Remarks	Key in comments, if any.
Employees Without Assignment	Select this checkbox, to hide the “Employee Status” and all the fields in the two grids below (both in Tree view and Grid view).
Employee Code	The code of the employee.
Employee Name	The name of the employee.
Employee Type	The “Employee Type” combo is loaded with the list of employee type values from the quick codes corresponding to the Business Process – Employment Information, Process Variable – Employment Type. Note: This combo is defaulted with the value “All” in Create mode and in Edit mode it is defaulted with the Employee Status that was saved against the search criteria earlier.
Employee Status	The “Employee Status” combo is loaded with the list of employee status values from the quick codes corresponding to Business Process – Employment Information, Process Variable – Employee Status. The combo is loaded with “Current”, “Initiated”, “Separated” and “All” values. Note: The combo is defaulted with the Value “All” in Create mode and in Edit mode it is defaulted with the employee status that was saved against the search criteria earlier.
Date of Joining or Joined in Last	The date range in which the employee joined the organization. The “Joined in Last” combo is loaded with “Days”, “Weeks”, “Months” and “Years” values. The combo is defaulted with the blank value if launched in ‘Create’ mode and in ‘Edit’ mode it is defaulted with the value saved against the search criteria.
Date of Separation or Separated in Last	The date range in which the employee has been separated from the organization. The “Separated in Last” combo is loaded with “Days”, “Weeks”, “Months” and “Years” values. The combo is defaulted with the blank value if launched in ‘Create’ mode and in ‘Edit’ mode it is defaulted with the value saved against the search criteria.

By default is selected. Click this icon to display the “Organization Unit Location” and “Organization Hierarchy” in a grid format.

Ø Enter the following field details:

Country	This “Country” combo is loaded with the list of all countries corresponding to all the work locations in the OUs mapped to the login user in deployment along with the value “All”. Note: The combo is defaulted with the value “All”, If launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.
Organization Unit	This combo is loaded with the employment units mapped to the login user in deployment along with the value “All”. Note: The combo is loaded with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier. This combo is to be displayed based on the system parameter 'Business Unit’ under Organization Unit. By default the system parameter has the value 'No'. If the value of the system parameter is set to 'Yes' then this combo becomes the Business Unit combo and the caption changed accordingly. In Edit mode the combo is loaded with Organization Units mapped to the saved Business Unit or Vice-Versa based on the System Parameter.
Business Unit	This combo is loaded with list of all BU’s corresponding to all OUs that have been mapped to the login user in deployment along with the value “All”. Note: The combo is loaded with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier. This combo is to be displayed based on the system parameter 'Business Unit’ under Organization Unit. By default the system parameter has the value 'No'. If the value of the system parameter is set to 'Yes' then this combo becomes the Organization Unit combo and the caption changed accordingly.
Work Location	This combo is loaded with all the work locations corresponding to the OUs mapped to the login user in deployment along with the value “All”. On selecting a particular Organization Unit from the “Organization Unit” combo, the corresponding work locations are loaded in ‘Work Location’ combo. Note: The combo is defaulted with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier. In Edit mode the combo is loaded with work locations mapped to the saved Organization Unit.
Dept. Type	This combo is loaded with the values from the quick codes corresponding to Business Process: Organization Structure, Process Variable: Organization Type (E.g. “Group”, “Vertical”, “Sub Vertical”, “Division” and “Department”) along with the value “All”. Note: The combo is defaulted with the value “All” if launched from the Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.
Department Code	The Department Code is populated on entering the department description.
Department Desc.	The ‘Department Desc.’ Combo is loaded with the department List Edit. The department list edit is populated with details of all the departments (from Department Master) from the Organization Structure OU’s that are mapped to the login user in deployment. Note: The Department List Edit contains Department Short Description, Department Code, Department Long Description and Department type. In Edit mode this combo is loaded with all the departments mapped against the saved Employment Unit and Department Type.
Position Code	The Position Code is populated on entering the position title.
Position Title	The Position Title List Edit is loaded in the “Position Title” combo. The Position Title List Edit is populated with details of all positions (from the Position Master) of the Unit Structure OUs that are mapped to the login user. Note: The Position Title List Edit contains Position Title, Position Code, Position Long Description, Department Short Description, Department Code, Job Title and Job Code. The values displayed in the List Edit are sorted by the Position Title. It will fetch Position Title and Position Code from the List Edit to the main screen. In Edit mode this combo is loaded with all the positions mapped against the saved Employment Unit.
Job Level	The “Job Level” combo is loaded with all job levels (from Job Level Master) of all the Unit Structure OUs to which the logged-in OU is mapped. The Job Level values are sorted in the ascending order of the Job Level number. Note: The combo is defaulted with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.
Job Code	The job code is populated on entering the job title.
Job Title	The Job Title List Edit is loaded in the “Job Title” combo. The Job Title List Edit is populated with details of all jobs (from the Job Master) corresponding to all the job levels of the Unit Structure OUs that are mapped to the login user in deployment. Note: The Job Title List Edit contains Job Title, Job Code, Job Long Description and Job Level. The details in list edit are sorted by the Job Title. It will fetch the Job Title and Job Code from the List Edit to the main screen. In Edit mode this combo is loaded with all the jobs mapped against the saved Employment Unit and Job Level.
Grade Set	This combo is loaded with all grade sets corresponding to all the Organization Structure Units mapped to the login user in deployment along with the value “All”. Note: The combo is loaded with the value “All” if launched in the Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.
Grade	This combo is loaded with all grades corresponding to the Organization Structure Units mapped to the login user in deployment along with the value “All”. Note: The combo is defaulted with the value “All” in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier. In Edit mode, the combo is loaded with the grades mapped to the saved Organization Unit and Grade set.

Ø Enter the following field details under “Sort Order” multiline:

Sort by

The fields that are to be sorted are displayed here.

Sequence

Enter the sequence (number) in which the fields are to be displayed.

Note: Once the sequence numbers are provided for certain fields and saved, in the ‘Sort Order’ grid, the fields that have been provided a sequence number is displayed at the top of the Sort Order grid/multiline in the ascending order of the sequence number value.

A maximum of five sort fields can be selected by providing the sequence numbers.

Arrange In

From the drop-down list box, select the required value. The combo is loaded with “Ascending” and “Descending” values.

Note: The combo is defaulted with the value “Ascending” in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.

Note: The grid view is selected by default on launch of the screen, if new search criteria are to be created. If existing search criteria is to be edited then the grid view is displayed in which the existing search criteria was saved.

Ø Click “Search” to fetch and display the corresponding search results in the Home page.

Note:

4 The sequence in which the sorting of the search results happens are picked from the Sort Order grid. For each field that is mentioned in the Sort Order grid, sorting will either be in ascending or descending order depending on the value specified in the ‘Arrange In’ column in the Sort Order grid.

4 If no search criteria is specified then all applicable employees are displayed (i.e. perform a blank search) with DLS applied on the same.

4 Wild card search could be applied on the fields Employee Code and Employee Name.

Ø Click “Save & Search” to save the search criteria with the “Search Criteria Name” that has been specified and the corresponding search results are displayed in the Home page.

Note:

If “Make Criteria Public” checkbox is selected and the user has given a new search criteria name with different search field values, it is stored against the new search criteria name. If the search criteria name is the same, then the changed values are not saved even on click of save in case the search criteria name does not belong to the login user. If it belongs to the login user, then the changes are saved.

Ø Click “Clear” to clear the entered details. A confirmation message to clear all the search fields appears.

Ø Click “Yes” to clear the fields otherwise click “No”

Ø Click “Cancel” to navigate back to the parent page.

Ø Click to view the “Organization Hierarchy” and “Organization Unit Location” in a tree structure.

4 Left Pane – Organization Hierarchy

4 Right Pane – Organization Unit Location

Organization Hierarchy

The tree view of the ‘Organization Hierarchy’ displays the tree structure showing all departments from type ‘Group’ till ‘Department’ (sorted by Department Type and then Department Short Description).

Organization Unit Location

The tree view of the ‘Organization Unit Location’ displays the tree structure in the order Country, Business Unit, Organization Unit and Work Location.

Note: If the Organization Unit is above Business Unit as per the system parameter then the tree structure is displayed in the order Country, Organization Unit, Business Unit and Work Location. Here, the final value is sorted by description.

In both the tree views, if the search criteria is already saved then display all the saved values with the check box selected.

Search Results

The “Search Results” consists of various tiles in the header.

On clicking a particular tile from the header, the search results returned through the search criteria are combined with DLS and the resultant records are displayed under the ‘Search Results’ multiline.

Wild Card search can be performed by entering * and % in the ‘Employee Code’ and ‘Employee Name’ fields.

The search fields “Country”, “Business Unit”, “Organization Unit”, “Work Location”, “Dept. Type”, “Department”, “Department Desc.” are picked up from Grid View or Tree View corresponding to the view that is selected when the search is fired.

The following field details are displayed under “Search Results” grid:

Organization Unit	OU description of the Employment Unit of the employee.
Business Unit	The business unit of the employee.
Employee Code	The employee code of the employee.
Employee Name	The name of the employee.
Employee Type	The type of the employee which is fetched from employee file. For e.g. Daily, Regular and so on.
Employee Status	The status of the employee.
Date of Joining	The date of joining of the employee.
Date of Separation	The date of separation of the employee which is fetched from the Employee Separation Request provided the request has not been rejected.
Country	The Country corresponding to the work location of the employee.
Work Location	The work location of the employee.
Position	The position title of the employee.
Job	The Job Title of the job that the employee is doing.
Department	The department that the employee has been mapped to.
Department Hierarchy	The ‘Department Hierarchy’ of the employee is displayed when the system parameter “Organization Structure based on department hierarchy” is set to “Yes”.
Gradeset	The gradeset of the employee.
Grade	The grade of the employee.
OU Name	The OU short name of the employment unit of the employee.
OU Code	The code of the employment unit of the employee.
BU Code	The code of the business unit of the employee.
Country Code	The code of the Country corresponding to the work location of the employee.
Work Location Code	The code of the work location of the employee.
Work Location Long Description	The long description of the work location of the employee.
Position Code	The code of the position mapped to the employee.
Position Long Description	The long description of the position mapped to the employee.
Job Level	The job level of the employee.
Job Code	The job code of the employee.
Job Long Description	The long description of the job mapped to the employee.
Department Code	The code of the department mapped to the employee.
Department Long Description	The long description of the department mapped to the employee.
Gradeset Code	The code of the gradeset mapped to the employee.
Gradeset Long Description	The long description of gradeset mapped to the employee.
Grade Code	The code of the grade mapped to the employee.
Grade Long Description	The long description of the grade mapped to the employee.

Note:

If the system parameter “Organization Structure based on department hierarchy” is set to “Yes” then only the “Department Hierarchy” column is displayed in the Search Results grid.

The sorting of the fields are based on the details provided in the “Sort Order” grid in “Employee Search Criteria” screen. Only fields for which the sequence number has been provided would be considered for the sorting.

The order in which different fields would be considered for sorting of search results would be based on the sequence numbers in the Sort Order grid. Each field would either be sorted in ascending or descending order based on the value provided in the 'Arrange in' combo for that field.

On clicking , , and icons, the activity that is mapped to the corresponding Process – Sub Process - Tile combination is launched. The screen gets launched in the context of the carousal tile.

Hubs

Click “Hubs” link to navigate to a callout showing the list of Hubs as links.

Tab – Group Level

Ø Enter the following details in the header:

Process

From the drop-down list box, select the required value. Mandatory.

Note:

4 On changing the Process combo value, the corresponding sub process value gets populated in the “Sub Process” combo. The sub process values are populated from the user defined/metadata table where for each process, sub process values are mapped in the ascending order of the sequence numbers. The sub process value with the least sequence number is selected in the ‘Sub Process’ combo.

4 On screen launch, the value with the least sequence number gets selected in the “Process” combo.

Sub Process

On selecting the process, the corresponding sub process gets loaded in the “Sub Process” combo. Mandatory.

Note:

4 The sequence in which the tiles are displayed are also picked up from the meta data table. The tiles are displayed in the ascending order of the sequence numbers.

4 On screen launch, the value with the least sequence number gets selected in the “Sub Process” combo,

Search Criteria

This combo is loaded with the list of search criteria already saved in the “Group Search Criteria” screen by the logged-in user and by other users after setting the search criteria as “Public”. On screen launch this combo is defaulted with the blank value.

Ø Click “Search” to search for the relevant details.

Note:

On click of “Search” button, search results are determined based on:

4 Existing search criteria value that is selected through the “Search Criteria” combo (OR)

4 The search criteria provided in the “New/Edit Search Criteria” screen.

The tile with the least sequence number value that is set through the user defined / metadata table for the Process-Sub Process combination is kept selected and the corresponding OU – Country or BU – OU – Country combinations are displayed in the multiline. For example, if the tile that is selected is “Leave Calendar” then only the Leave Definition OU – Country or the BU – Leave Definition OU – Country combinations are displayed in the multiline depending on the search criteria provided.

New / Edit Search Criteria

Ø Click “New / Edit Search Criteria” hyperlink to navigate to “Group Search Criteria” screen.

Ø Enter the following field details:

Search Criteria Name	Enter the search criteria name. Mandatory.
Make Criteria Public	Select this checkbox to make the search criteria public.
Copy From	The “Copy From” combo is loaded with names of all search criteria already saved against the user (both created by self and by other after setting the Search Criteria as ‘Public’). Note: This combo is defaulted with the blank value if it is launched in Create mode. In Edit mode it is defaulted with the value saved against the search criteria.
Remarks	Key in any comments or feedback, if any.

By default is selected. Click this icon to display the “Organization Unit Location” in a grid format.

Country

This “Country” combo is loaded with the list of all countries corresponding to all the work locations in the OUs mapped to the login user in deployment along with the value “All”.

Note: The combo is defaulted with the value “All”, If launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.

Organization Unit

This combo is loaded with the employment units mapped to the login user in deployment along with the value “All”.

Note: The combo is loaded with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier. In Edit mode the combo is loaded with Organization Units mapped to the saved Business Unit or Vice-Versa based on the System Parameter ‘Business Unit under Organization Unit’.

Business Unit

This combo is loaded with list of all BU’s corresponding to all OUs that have been mapped to the login user in deployment along with the value “All”.

Note:

The combo is loaded with the value “All” if launched in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.

Note: If the system parameter “Business Unit placed under Organization Unit” is set to “Yes” then the field “Business Unit” is hidden and only the fields “Organization Unit’ and “Country” are displayed. If the system parameter “Business Unit placed under Organization Unit” is set to “No” then the fields “Business Unit”, “Organization Unit” and “Country” are displayed. This is applicable to both the tree view and the grid view.

Ø Enter the following field details under “Sort Order” multiline:

Sort by

The fields that are to be sorted are displayed here.

Sequence

Enter the sequence (number) in which the fields are to be displayed.

Note: Once the sequence numbers are provided for certain fields and saved, in the ‘Sort Order’ grid, the fields that have been provided a sequence number is displayed at the top of the grid in the ascending order of the sequence number value.

Arrange In

From the drop-down list box, select the required value. The combo is loaded with “Ascending” and “Descending” values.

Note: The combo is defaulted with the value “Ascending” in Create mode and in Edit mode it is defaulted with the value saved against the search criteria earlier.

Note: The grid view is selected by default on launch of the screen, if new search criteria are to be created. If existing search criteria is to be edited then that view is displayed in which the existing search criteria was saved.

Ø Click “Search” to fetch and display the corresponding search results in the Home page.

Note:

4 If no search criteria is specified thenon clicking “Search”, all applicable OU, BU and Country combinations(depending on the parameter ‘Business Unit under Organization Unit’) are displayed.

4 If the Organization Unit is above Business Unit as per the system parameter then the ‘Business Unit’ is hidden in the tree and grid views.

Ø Click “Save & Search” to save the search criteria with the “Search Criteria Name” that has been specified and the corresponding search results are displayed in the Home page.

Note:

The name of the search criteria that has been saved in the Home page is displayed in the “Search Criteria” combo.

If “Make Criteria Public” checkbox is selected and the user has given a new search criteria name with different search field values, it is stored against the new search criteria name. If the search criteria name is the same, then the changed values are not saved even on click of save provided the search criteria name does not belong to the login user. If it belongs to the login user, then the changes are saved.

Ø Click “Clear” to clear the entered details. A confirmation message to clear all the search fields appears.

Ø Click “Yes” to clear the fields otherwise click “No”

Ø Click “Cancel” to navigate back to the parent page.

Ø Click to view the “Country”, “Business Unit” and “Organization Unit” in a Tree structure.

Note: The tree structure is displayed in the order “Country”, “Business Unit”, “Organization Unit” and if the Organization Unit is above Business Unit as per the system parameter then the Business Unit field is hidden in the tree view.

Search Results

The “Search Results” consists of various tiles in the header.

The tiles that are displayed in the carousal grid under the Search Results would correspond to the process, sub process values that are kept selected in the corresponding combos.

On clicking a particular tile from the header, the search results are returned through the search criteria and the resultant records are displayed under the ‘Search Results’ grid.

If Business Unit is below Organization Unit as per the system parameter the “Business Unit” field is hidden in the search results multiline.

The following field details are displayed under “Search Results” grid:

Organization Unit	OU description of the Employment Unit of the employee.
Business Unit	The business unit of the employee.
Country	The Country corresponding to the work location of the employee.

Note:

The sorting of the fields are based on the details provided in the “Sort Order” grid in “Group Search Criteria” screen. Only fields for which the sequence number has been provided would be considered for the sorting.

On clicking , , and icons, the activity that is mapped to the corresponding Process – Sub Process - Tile combination is launched. The screen gets launched in the context of the carousal tile.