Viewing pending purchase transactions

This page allows you to view the list of purchase transactions that have not been authorized. Tell me more.

Select the “View Receiving Function Transactions” link under the “Financial Calendar Closure” business component.

The “View Receiving Function Pending Transactions” page appears.

Enter the following fields:

Business Function Group	Use the drop-down list box to select the business function groups that form part of the “Purchases” business process chain. All the distinct business function groups for the financial period will be available for selection.
Function	Use the drop-down list box to select the business component for which you want to view the list of unauthorized transactions. All the business components that fall under the selected business function group will be available for selection.
Org. Unit	Use the drop-down list box to select the organization unit in which the selected business components have been deployed.
Finance Book	Use the drop-down list box to select the code identifying the finance book for which you want to view the list of unauthorized transactions. All the finance books that have been deployed in the selected organization unit and that are in the “Open” status will be available for selection in the ascending order.
Financial Year	Use the drop-down list box to select the code identifying the financial year for which you want to view the list of unauthorized transactions. All the financial years that have been defined for the selected finance book and that have at least one “Open” financial period will be available for selection in the chronological order.

Note: The current financial year will not be available for selection.

Financial Period

Use the drop-down list box to select the code identifying the financial period for which you want to view the list of unauthorized transactions. All the financial periods that have been defined for the selected financial year and which are in the “Open” status will be available for selection in the chronological order.

Note: The current financial period will not be available for selection.

Click the “Get” pushbutton to retrieve the transaction details.

The system retrieves and displays the following in the “Transaction Details” multiline:

Note: The system retrieves the list of unauthorized transactions based on the selected combination of the business function group, organization unit, finance book, financial year and financial period.

Function	Indicates the name of the business component that forms a part of the selected business function group.
Org. Unit	The organization unit in which the business component has been deployed.
Document No	The number identifying the document that is Pending for authorization.
Transaction Type	The type of transaction for which unauthorized documents have been listed.
Document Date	The date on which the document was created.
Status	The status of the document. It could be “Draft” or “Fresh”.