Viewing pending payables transactions

This page allows you to view the list of payables management transactions that are pending. Tell me more.

Select the “View Payables Transactions” link under the “Financial Calendar Closure” business component.

The “View Payables Function Pending Transactions” page appears.

Enter the following fields:

Business Function Group	Use the drop-down list box to select the business function groups that form part of the “Payables Management” business process chain. All the distinct business function groups for the financial period will be available for selection.
Function	Use the drop-down list box to select the business component for which you want to view the list of pending authorization transactions. All the business components that fall under the selected business function group will be available for selection.
Org. Unit	Use the drop-down list box to select the organization unit in which the selected business components have been deployed.
Finance Book	Use the drop-down list box to select the code identifying the finance book for which you want to view the list of pending authorized transactions. All the “Posting” finance books that have been mapped to the “Finance Book Processing” business component corresponding to this Financial Calendar Closure” business component and mapped to the login organization unit will be available for selection in the ascending order. The system displays “All” by default on launch of the page.
Financial Year	Use the drop-down list box to select the code identifying the financial year for which you want to view the list of pending authorized transactions. All the financial years till the current financial year that are in the “Open” status will be available for selection in the chronological order. The system displays the start date and the end date of each of the financial years. The date range of the “Open” financial years must be before the system date.

Note: The current financial year will not be available for selection.

Financial Period

Use the drop-down list box to select the code identifying the financial period for which you want to view the list of pending authorized transactions. All the financial periods till the current financial period that are in the “Open” or “Provisionally Closed” status will be available for selection in the chronological order based on the selected financial year. The system displays the start date and the end date of each of the financial periods.

Note: The current financial period will not be available for selection.

Click the “Get” pushbutton to retrieve the transaction details.

The system retrieves and displays the following in the “Transaction Details” multiline:

Note: The system retrieves the list of pending authorized transactions based on the selected combination of the business function group, organization unit, finance book, financial year and financial period.

Function	Indicates the name of the business component that forms a part of the selected business function group.
Org. Unit	The organization unit in which the business component has been deployed.
Document No	The number identifying the document that is pending for authorization.
Transaction Type	The type of transaction for which pending authorized documents has been listed.
Document Date	The date on which the document was created.
Status	The status of the document. It could be “Draft” or “Fresh”.