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This page allows you to view a comparison between the budget and the actuals of the selected account. Tell me more.
Select the “View Account Budget vs Actuals” link under the “Finance Book Processing” business component.
The “View Account Budget vs Actuals” page appears.
Enter the following fields in the “View Option” group box:
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the account for which you want to view the comparison between the budget and the actuals is posted. All the “Active” finance books that are mapped to the login organizational unit will be available for selection in the ascending order. |
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Financial Year |
Use the drop-down list box to select the financial years available in the selected finance book in which the account for which you want to view the comparison between the budget and the actuals is posted. All the financial years defined for the login organizational unit will be available for selection. |
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Financial Period |
Use the drop-down list box to select the financial period corresponding to the financial year selected. All the financial periods defined for the selected year will be available for selection. |
Enter the following fields in the “Search Criteria” group box:
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Account Group |
Use the drop-down list box to select the group to which the account belongs. You can select from “Asset”, “Liability”, “Capital”, “Revenue”, “Expenditure” or “All”. |
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Control Action |
Use the drop-down list box to select the control action defined for the account budget from “Hold” or “Ignore”. This control action must have been set in the “Create Account Budget” activity of the “Account Based Budget” business component. |
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The system displays “Blank” by default at the launch of the page.
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Currency |
Use the drop-down list box to select the ISO code identifying the currency in which the account is transacted. All the currencies that have been mapped to the login organizational unit will be available for selection in the alphabetical order. The system displays “All” by default at the launch of the page. |
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Account Code From |
The starting code in the range of account codes within which the code you want to retrieve falls (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the account codes that are similar to the value entered here. |
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To |
The ending code in the range of account codes within which the code you want to retrieve falls (Alphanumeric, 32). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the account codes that are similar to the value entered here. |
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Description |
A textual description of the account code (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account descriptions that are similar to the value entered here. |
Click the “Search” pushbutton to retrieve the search results.
The system displays the following in the “Search Results” multiline based on the search criteria entered:
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Account Code |
The code identifying the account. |
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Description |
The description of the account. |
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Budget Amount |
The amount that has been budgeted for the account for the financial year. |
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Utilized Amount |
The amount that has been utilized till date in the financial year. The amount could be a positive or negative balance amount. |
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Variance Amount |
The difference between the budgeted amount and the utilized amount. |
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Variance % |
The percentage of the variance. |
Note: The system calculates the percentage of variance only when the budget amount is not equal to zero. The system displays the variance percentage with a positive sign if the budget amount is greater than the utilized amount. The system displays the variance percentage with a negative sign if the budget amount is lesser than the utilized amount.
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Currency |
The ISO code identifying the currency of the account. |
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Account Group |
The group to which the account belongs. It could be “Asset”, “Liability”, “Capital”, “Revenue” or “Expenditure”. |
The system displays the following:
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Total Budget Amount |
The sum total of the budget amount. |
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Total Utilized Amount |
The sum total of the utilized amount. |
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Total Variance Amount |
The sum total of the variance amount. |
Click the "Print Budget Vs Actuals" pushbutton to print the budgeted and actual account balances.
“Account Based Budget” business component must have been deployed in the login organization unit and the “Budget Amount” must have been defined in the “Create Account Budget” activity.
Select the account group to retrieve account codes
Select the account group to retrieve account codes
You can carry out a search to retrieve the account codes for which you want to view the comparison of the budget and the actual. You can carry out a search by specifying the account group to which the account code has been mapped.
Set the “Account Group” field to “Assets” to retrieve the asset account codes.
Set the “Account Group” field to “Liability” to retrieve the liability account codes.
Set the “Account Group” field to “Capital” to retrieve the capital account codes.
Set the “Account Group” field to “Revenue” to retrieve the revenue account codes.
Set the “Account Group” field to “Expenditure” to retrieve the expenditure account codes.
You can carry out a search to retrieve the account codes for which you want to view the comparison of the budget and the actual. You can carry out a search by specifying the control action that has been set for the account code in the “Account Based Budget” business component.
Set the “Control Action” field to “Hold” to retrieve account codes for which the control action has been set on hold.
Set the “Control Action” field to “Ignore” to retrieve account codes for which the control action has been set as ignore.