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This page allows you to view the initial balance that have been entered or uploaded to the system. You can select the finance book for which you want to view the entries. The balances can be viewed based on the account group selected. You can view the balances based on the currency selected. The system retrieves and displays the initial balance for the financial periods in which initial balance entry has been completed or for the financial periods in the “Closed” status.
Select the “View Initial Balance” link under the “Finance Book Processing” business component.
The “View Initial Balance” page appears.
Enter the following fields:
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Book Type |
Use the drop-down list box to select the type of finance book for which you wan to view the posted initial balance entries. You can select from “Posting Finance Book” or “Consolidation Finance Book”. |
Note: “Consolidation Finance Book” will be available for selection only if a “Consolidation Finance Book” is available in the login organization unit.
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Finance Book |
Use the drop-down list box to select the code identifying the “Posting” finance book for which you want to view the initial balances. All the finance books that have been deployed in the login organizational unit in which the “Finance Book Processing” business component is available and for which initial balance entries have been created will be available for selection in the ascending order. |
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Currency |
Use the drop-down list box to select the type of the currency for which you want to view the initial balances. The system displays “Base Currency” by default. |
Note: The system displays “Base Currency” by default if initial balance entries have been completed for the base currency or if entries have been completed for the base currency and the parallel base currency for two different financial periods.
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Account Group |
Use the drop-down list box to select the account group to which the account codes belong and for which you want to view the initial balances. You can select from “Asset”, “Liability”, “Capital”, “Revenue” “Expenditure” or “All”. |
The system displays the following:
Note: The system retrieves the “Financial Year” and “Financial Period” based on the “Finance Book” and the “Currency” selected.
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Financial Year |
The financial year for which the initial balances has been entered. |
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Financial Period |
The financial period for which the initial balances has been entered. |
Click the “Get Account Details” pushbutton to retrieve the account details.
The system displays the following in the “Accounting Details” multiline based on the search criteria entered:
Note: You can view the initial balance details for the financial year / financial period for which the initial balance entry has been completed or for which the year has been “Closed”.
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Account Group |
The account group to which the account codes belong and for which you want to view the initial balances. |
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Account Code |
The code identifying the account. |
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Currency |
The ISO currency code identifying the base currency or the parallel base currency. |
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Dr / Cr |
The debit or credit identifier of the account. |
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Base Amount |
The initial balance amount in the base currency of the company |
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Transaction Amount |
The initial balance amount in the account currency. |
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Parallel Base Amount |
The initial balance amount in the parallel base currency of the company. |
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Description |
The description of the account code. |
The system displays the following:
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Base Amount |
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Debit Total |
The sum debit total of all the amounts in the base currency. |
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Credit Total |
The sum credit total of all the amounts in the base currency. |
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Parallel Base Amount |
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Debit Total |
The sum debit total of all the amounts in the base currency. |
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Credit Total |
The sum credit total of all the amounts in the base currency. |
