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This page allows you to authorize a MAC year. You can authorize a MAC year that is in the “Fresh” status. The system updates the status of the MAC year and its associated period to “Open”. A MAC year in the “Open” status indicates that you can post MAC entries in the year.
This page also allows you to modify the details of the MAC year during the authorization process. The system saves the modifications made along with the authorization details. The system stores the login ID of the user and the system date along with the modified details.
Select the “Authorize Calendar” link at the bottom of the “Authorize MAC Calendar” page.
The “Authorize MAC Calendar” page appears.
The system displays the following in the “Year Details” group box:
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Status |
The status of the MAC year. It could be “Fresh” or “Open”. |
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Year Code |
The code identifying the MAC year. |
Modify the following fields if required in the “Year Details” group box:
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Description |
A textual description of the MAC year (Alphanumeric, 40). Mandatory. |
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Zoom facility available | |
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Start Date |
The date on which the MAC year begins (Date Format). Mandatory. The date entered in this field must be one day after the previous MAC year if MAC years already exist in this system. |
Note: If “Post Allocation Entries to FB” has been set as “Yes” at the company level, the date entered in this field must match the start date of the corresponding financial year.
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End Date |
The date on which the MAC year ends (Date Format). Mandatory. |
Note: The date entered in this field must be after the date entered in the “Start Date” field.
Modify the following fields if required in the “Period Details” multiline:
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Period Code |
A unique code identifying the MAC period. This period code would be prefixed with the MAC year code for which it is being created. |
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Description |
A textual description of the MAC period (Alphanumeric, 40). |
The system displays the following in the “Period Details” multiline:
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Start Date |
The date on which the MAC period begins. |
Note: If MAC periods already exist, the start date would be one day after the end date of the previous MAC period.
Modify the following fields if required in the “Period Details” multiline:
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End Date |
The date on which the MAC period ends (Date Format). Mandatory. |
Note: The date entered in this field must be the same or later than the MAC period start date. The end date of the last MAC period must be the same as the end date of the MAC year.
Click the “Authorize Calendar” pushbutton to authorize the MAC calendar.
The system saves the modified details of the MAC year / period. The system also updates the status of the MAC year and the associated MAC periods as “Open”. The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.
The system displays the following:
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Created By |
The login ID of the user who created the MAC calendar. |
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Created Date |
The date on which the MAC calendar was created. |
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Last Modified By |
The login ID of the user who last modified the MAC calendar. |
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Last Modified Date |
The date on which the MAC calendar was last modified. |
